Total 17 business management project planning job vacancies in Administrative / Clerical category in Washington, District of Columbia

Job Requirements:

• Candidate must possess at least a Professional Certificate, Diploma,
• Advanced/ Higher/ Graduate Diploma, Engineering/ Business Studies/ Administration/ Management, Secretarial, Finance/ Accountancy/ Banking/ Project Human Resource Management or equivalent.
• Required skill(s): able to communicate with all level of people, proficient in both written & spoken in english, Prompt with experience in interior fit out with of related field, MS Office.
• Required language(s): Bahasa Malaysia, Chinese, English
• At least 2 year(s) of working experience in the related field is required for this position.
• Preferably Junior Executives specializing in Secretarial/Executive, Enginering background or equivalent.
• 1 Full-Time position(s) available.

General Scope:

The Project Secretary plays a pivotal role in overseeing and coordinating the administrative and documentation aspects of construction and consultancy projects. This position demands exceptional organizational skills, meticulous attention to detail, effective communication, and a fundamental understanding of contract law.

Qualifications and Skills:

Proven experience in project management and administration, with a fundamental understanding of contract law.

Strong organizational and communication skills.

Exceptional attention to detail and the ability to manage complex documentation.

Proficiency in project management software and Microsoft Office applications.

Knowledge of industry standards and processes in construction and consultancy.

Professional qualifications in mechanical engineering are preferred.

Previous experience in ISO auditing is a plus.

This job description outlines the critical responsibilities of the Project Secretary role for construction and consultancy projects. It underscores the importance of meticulous planning, adherence to contractual obligations, and effective communication, with a special focus on the essential skill of understanding contract law to ensure project success and compliance.

Perks & Benefits

• Personal leave
• Personal development opportunities

Job Description

• Assist the Project Manager / Construction Manager on the project site works progress and delivery.
• Liaise with client's representatives with regards to all site matters with proper documentation.
• Coordinate with the main contractor / subcontractors / consultant with the delivery of products and installation works.
• Liaise with suppliers/subcontractors on submission for approval and procurement of materials and products.
• To crosscheck and submit all documents required for materials submission, shop drawings, and as build drawing submission in team binder.
• Review of consultant’s documents for discrepancies.
• To issue correspondence letter regarding for the site works matters.
• Attend site meeting if required.
• Responsible for monitoring the daily process and progress at the project site.
• Carry out inspection of purchased materials delivered to the project site.
• Identify and records quality control problems during production or site work.
• Responsible for determining the cause of the quality problem and initiate corrective action.
• All site administration works
• Other duties to be performed as and when required  

Minimum Education & Experience

• Higher Diploma / Certificate in Building / Architecture Studies or equivalent
• 3 – 5 years working experience in construction field
• Effectively bilingual with good verbal and writing skills
• Proficiency in MS Office application
• Possess CIDB qualification.
• Independent, proactive, technically competent and team player with good interpersonal and communication skills.
• Possess teamwork spirit, problem solving skills and able to work independently.
• Able to speak, read and write in English, Mandarin, Bahasa Malaysia. (in order to liaise with the English & Mandarin speaking officer / vendors)

Skills & Knowledge Required

• Well verse with the use of Microsoft Excel, Words, Autocad, etc.
• Strong analytical and problem solving skills and meticulous.
• Proven experience working as a Project Coordinator, preferably in the ID contractor industry.
• Good knowledge in construction activities processes.
• Ability to work well in a team and independently, managing multiple projects simultaneously.
• Be a team player, proactive and systematic in your approach
• Candidate with ID and facade works knowledge will be an advantage

職位要求：

• 候選人必須至少擁有專業證照、文憑、
• 高級/高級/研究生文憑、工程/商業研究/行政/管理、秘書、財務/會計/銀行/專案人力資源管理或同等學歷。
• 所需技能：能夠與各個級別的人溝通，精通英語書面和口語，並具有相關領域的室內裝修經驗，MS Office。
• 所需語言：馬來語、中文、英語
• 該職位需要至少 2 年相關領域的工作經驗。
• 最好是專門從事秘書/行政、工程背景或同等學歷的初級管理人員。
• 1 個全職職位可供選擇。

一般範圍：

專案秘書在監督和協調建築和諮詢專案的行政和文件方面發揮關鍵作用。該職位需要卓越的組織能力、對細節的一絲不苟、有效的溝通以及對合約法的基本了解。

資格和技能：

在專案管理和行政方面擁有豐富的經驗，對合約法有基本的了解。

較強的組織和溝通能力。

對細節的特別關注和管理複雜文件的能力。

精通專案管理軟體和 Microsoft Office 應用程式。

了解建築和諮詢行業標準和流程。

有機械工程專業資格者優先。

具 ISO 審核經驗者優先。

本職位描述概述了建築和諮詢專案專案秘書角色的關鍵職責。它強調了精心規劃、遵守合約義務和有效溝通的重要性，特別注重理解合約法的基本技能，以確保專案成功和合規。

津貼和福利

• 事假
• 個人發展機會

職位描述

• 協助專案經理/施工經理處理專案現場工程進度和交付。
• 就所有現場事宜與客戶代表聯絡並提供適當的文件。
• 與主承包商/分包商/顧問協調產品交付和安裝工程。
• 與供應商/分包商聯絡，提交材料和產品的批准和採購。
• 交叉檢查並提交團隊活頁夾中提交資料、施工圖和施工圖所需的所有文件。
• 審查顧問文件是否有差異。
• 就工地工程事宜發出信函。
• 如果需要，參加現場會議。
• 負責監控專案現場的日常流程和進度。
• 對運抵工程現場的採購資料進行檢查。
• 識別並記錄生產或現場工作期間的品質控制問題。
• 負責確定品質問題的原因並採取糾正措施。
• 所有網站管理工作
• 其他需要時應履行的職責

最低教育程度和經驗

• 建築/建築研究高級文憑/證書或同等學歷
• 3 – 5年建築領域工作經驗
• 有效的雙語能力，具有良好的口語和寫作能力
• 熟練MS Office應用程式
• 擁有CIDB資質。
• 獨立、積極主動、技術能力強、具備團隊合作精神，具備良好的人際溝通與溝通能力。
• 具有團隊合作精神、解決問題的能力並且能夠獨立工作。
• 能夠說、讀、寫英語、華語、馬來語。 （以便與英語和普通話官員/供應商聯絡）

所需技能和知識

• 熟練使用 Microsoft Excel、Words、Autocad 等。
• 分析解決問題能力強，工作細緻。
• 擁有擔任專案協調員的豐富經驗，最好是在 ID 承包商行業。
• 良好的施工活動流程知識。
• 能夠很好地團隊合作和獨立工作，同時管理多個專案。
• 成為團隊合作者，積極主動且有系統地對待你的方法
• 具有 ID 和外牆工程知識的候選人將優先

Job Description

• Plan, monitor and control daily work
• To implement all policies, activities, procedures, instructions as relevant and required by the quality management system
• To ensure that project operations and document control procedures are adhered to
• To ensure that all works carried out are in accordance with the drawings, specifications, construction plan, procedures, work instructions, etc
• To undertake any and all other duties and responsibilities as so instructed by the superior

Requirements:

• Candidate must possess at least a Diploma, Advanced/Higher/Graduate Diploma or Bachelor's Degree in any field.
• Required skill(s): MS Office, Independent, Interpersonal Skills, Dealing With Client & Outgoing.
• Capable of performing effectively under challenging circumstances and independently
• Required language(s): Bahasa Malaysia, English (Candidates fluent in mandarin preferred to deal with mandarin speaking Clients / Sub-contractor)
• Candidates must posses own transport
• Applicants should be Malaysian citizens or hold relevant residence status.

 Job Responsibilities 

• To collect outgoings from residents.
• Prepare collection report to be submitted to Head Office.
• To update debtors’ aging and arrange on enforcement i.e, water disconnection, reminders.
• Receive and record service request/ complaint from residents.
• To prepare monthly reports.

Requirements:

• Candidate must possess at least a Diploma or Degree in any related field.
• At least 2 years’ experience in related field.
• Proficient in MS Word and Excel and/or other property management software.
• Good communication skills in English and Bahasa Malaysia.
• Some knowledge in accounts would be an advantage.

Perks & Benefits

• Nearby public transport
• Medical insurance
• Personal leave
• Personal development opportunities

Job description:

• To plan, implement, and be responsible for the daily coordination and the improvement and execution of operations functions.

1. Manages day-to-day operations department business while balancing the responsibilities of various business lines, such as business analysis, vendor, and risk management.
2. Plan for improvement processes and policies in support of organizational goals.
3. Help to establish the system and adopt necessary technology to improve restaurant operations efficiency and effectiveness.
4. Ensure all branches comply with the Company's Operating policies and procedures.
5. Plan and establish the monitoring procedures for the control of cash, property, inventory management, and equipment.
6. Ensure branches fully follow the company procedures and standards on maintenance requirements. Reports and follows up on preventive maintenance plans and activities.

• To take charge of operational support & administrative management to enhance the business processes.

1. Facilitate coordination and communication between support functions including Finance, Marketing, Kitchen Management, Product Development, CK and Business administration, Quality Assurance, Training development, and FMCG.
2. Establish and maintain an ongoing communication platform/ system for reporting of operational objectives, changes, and area concerns to all management levels.

• To be responsible for restaurant/DM/OM administrative and reporting tasks.

1. To prepare weekly/monthly reports and analyses relating to Operations performance & customer insights for management review and propose feasible action plans.
2. Liaison with Operations Manager. Assist in the development of strategic plans for operational activity. Implement and manage operational plans.
3. To follow up on non-compliance from the QA audit, Chef Audit, Mystery shopper audit, and customer feedback.
4. To review and approve restaurant purchases (Monthly ordering etc) according to the Line of Authority.
5. To compile data and prepare Reports (Ops meetings).
6. To help conduct Cash Audits at outlets.
7. To review outlets’ Month-end Closing Stock report & submit it to the Account Department

Job requirement:

1. Bachelor’s Degree preferably in Business Administration or any Business Studies.
2. At least 1 - 2 years of direct experience in operations or operations support of the Food & beverage industry or retail industry.
3. Have strong ability in using Microsoft Excel or Power BI

Perks & Benefits

• Central location
• Casual dress code
• Regular team activities
• Open culture
• Personal development opportunities
• Dental insurance

 Job Responsibilities 

• To collect outgoings from residents.
• Prepare collection report to be submitted to Head Office.
• To update debtors’ aging and arrange on enforcement i.e, water disconnection, reminders.
• Receive and record service request/ complaint from residents.
• To prepare monthly reports.

Requirements:

• Candidate must possess at least a Diploma or Degree in any related field.
• At least 2 years’ experience in related field.
• Proficient in MS Word and Excel and/or other property management software.
• Good communication skills in English and Bahasa Malaysia.
• Some knowledge in accounts would be an advantage.

Perks & Benefits

• Nearby public transport
• Medical insurance
• Personal leave
• Personal development opportunities

職位描述：

• 規劃、實施並負責日常協調以及營運職能的改進和執行。

1. 管理日常營運部門業務，同時平衡各個業務線的職責，例如業務分析、供應商和風險管理。
2. 規劃改善流程和政策以支持組織目標。
3. 幫助建立系統並採用必要的技術來提高餐廳營運效率和效益。
4. 確保所有分支機構遵守公司的營運政策和程序。
5. 規劃並建立現金、財產、庫存管理和設備控制的監控程序。
6. 確保分公司完全遵循公司的維護要求程序和標準。報告並跟進預防性維護計劃和活動。

• 負責營運支援和行政管理，以增強業務流程。

1. 促進財務、行銷、廚房管理、產品開發、CK 和業務管理、品質保證、培訓開發和快速消費品等支援職能部門之間的協調和溝通。
2. 建立並維護持續的溝通平台/系統，用於向所有管理層報告營運目標、變化和領域問題。

• 負責餐廳/DM/OM的行政和報告任務。

1. 準備與營運績效和客戶洞察相關的每週/每月報告和分析，以供管理審查並提出可行的行動計劃。
2. 與營運經理聯絡。協助制定營運活動的策略計劃。實施和管理營運計劃。
3. 跟進品質保證審核、廚師審核、神秘顧客審核和客戶回饋中的不合規情況。
4. 根據權限審查和批准餐廳採購（每月訂購等）。
5. 編譯數據並準備報告（營運會議）。
6. 幫助在分行進行現金審計。
7. 審核各網點月末庫存報告並提交會計部

職位要求：

1. 最好是工商管理或任何商業研究學士學位。
2. 至少 1 - 2 年食品飲料行業或零售業運營或運營支援的直接經驗。
3. 具備較強的Microsoft Excel或Power BI使用能力

津貼和福利

• 中心位置
• 休閒著裝要求
• 定期團隊活動
• 開放文化
• 個人發展機會
• 牙科保險

The incumbent ensures senior management stays abreast of actions taken and information received that correspond to mission, programs, projects, etc. Informs appropriate senior management of relevant actions taken or decisions made. Performs work involving managing and advising staff, including senior managers, on administrative and technical services to include human resources, policy development, strategic planning, acquisitions, solicitations, purchases and contracts, files and records, and physical property and office space.  Leads, directs and manages projects and teams.  Analyzes and resolves complex program and operational problems, developing and implementing improvements, and assessing the results that support the organization’s goals.

• Participates fully with the Assistant Secretary for Employment and Training Administration in the formulation of ETA programs and implementation of the Administration's employment and training programs and activities.
• Represents the Assistant Secretary and the Employment and Training Administration in meetings with top- level officials of the Department of Labor, other Federal agencies and State and local government, private and public organizations, and international organizations.
• Represents the Assistant Secretary in meetings with members of Congress and their staffs and Congressional Committee staff, White House staff, national labor unions, State elected bodies, and other private and public organizations as well as inter-national organizations.
• Meets with the Assistant Secretary and represents them before Congressional committees and subcommittees and testifies before the office of Management and Budget.
• Oversees the formulation of employment policies that provide the basis for development and execution of comprehensive employment and training programs and provides guidance and direction in and implementing strategies.

Major duties for this position include but are not limited to:

• Manage fiscal resources for the office, ensuring the areas operate within budget including any constraints.
• Develop accurate and cost effective budget plans to support current and future operations. Provide periodic review and budget analysis to the Special Agent in Charge (SAIC), DPO as required to ensure completion of mission requirement.
• Posture DPO for mid-year funding opportunities as well as overseeing year-end execution of purchasing documents and fiscal closeout.
• Responsible for the full range of human resources requirements as they relate to DPO personnel management system.
• Interpret complex regulatory directives and procedures on full-time equivalent utilization, performance standards training, incentive awards, etc. Serves as principal advisor to senior leadership on personnel-related matters.
• Work closely with the aspects of the Secretary's day-to-day movements and will have access to conversations, document case files and most things regarding the security of the Secretary of Labor.
• Exercise complete control over the tracking of all procurement items entered into the E-Procurement System. Perform reconciliation of all outstanding items during the fiscal year.
• Troubleshoot problems or issues and resolves serious and sensitive problems of a policy/program nature that do not require the immediate attention of DPO management.
• Communicate ideas, concepts, methods, analyses, evaluations and recommendations in a lucid, logical and convincing manner, either by oral or written means of communication to management, professional, technical, and administrative at all organization and hierarchical levels with equal facility and clarity.
• Establish and maintain effective working relationships with policy level staff in order to cope effectively with a variety of complex issues and problems. Must be skillful in approaching contacts to gain compliance with established policies and regulations by persuasion or negotiation.
• Performs other duties as assigned.