Total 10 job vacancies by Daniel Owen Ltd

Administrator role working with a Repairs / Housing Organisation

Exciting Opportunity

Details:

• Temporary contract
• Monday to Friday
• Office based
• £12.25per hour

Day-to-day Duties include:

• Manage and maintain relevant filing systems and databases
• Work with the team manager to ensure that relevant administrative tasks are dealt with efficiently
• Complete general administration tasks as and when required to meet the needs of the department
• Liaise with internal and external contacts to ensure a smooth flow of information and work between the departments
• Monitor and record costs incurred by the department
• Ensure effective and efficient processing of documents, working within set time frames

Admin Team Leader
Based in Potters Bar
Office based
08:00am till 17:00pm
£30-32K per annum

Details on the role:

• Permanent
• Office based
• Potters Bar (EN6)
• 08:00am till 17:00pm
• £32,000 per annum

About the role:

• Manage a team of 6
• Assisting the contracts
• Managing office administrators/planners
• You will also be required to support the admin staff in busy winter periods.

Experience Needed:

• Experience managing a team of administrators/ call handlers
• Senior Planning experience
• Social housing or local authority experience is essential
• Confident working alone/ managing a small team

Personal Assistant to Director of Maintenance
Temporary role
Hybrid
£20.00per hour

The essentials will be:

• PA experience
• Maintenance services PA only not supporting commercial this time
• Diary management and organisation skills
• Good written communication
• Someone resilient
• Customer focus
• IT proficiency
• Social housing experience would be a plus

Hybrid working 1/2 times a week in the office

Contracts Admin
North London
£30,000 - £35,000 per annum

Looking for someone who is immediately available!

Key Responsibilities:

Accurately scrutinise contractor invoice submissions, providing challenge as required.

• Assist the operational technical teams in co-ordination of multiple void and responsive repairs works.
• Assist with providing accurate update to our DMC case management system.
• Produce and interpret accurate reports from internal systems.
• Accurately update and maintain housing management systems relating to both empty homes and responsive repairs works.
• Provide regular progress updates on performance and key operating targets.
• Be a point of contact and liaison for contractors and consultants.
• Ensure commitment of the organisation's vision, mission and values influence every aspect of the business.
• Pursue excellence in all aspects of contract administration.
• Monitor customer complaints directed to the Property pod establishing trends and helping to implement lessons learnt.
• Monitoring site inspections completed and updated via our internal dynamics system.
• Have a great approach to customer service putting our customers at the heart of what you do.
• Participating in an out of hours rota system (usually one week in every nine) to provide ad hoc evening and weekend telephone support for contractors and tenants when emergency situations arise. This may also require occasional on-site attendance of emergency works e.g., major fires, floods etc. acting as our representative onsite.

What you will be responsible for:

• Assist with the day-to-day contract administration across the Repairs and Empty Homes team.
• Assist in reviewing and scrutinising invoices and variation requests submitted by contractors.
• Assist in updating and reporting on our damp, mould, and condensation case management progress.
• Assisting in agreeing for extensions of time requests submitted by contractors on both repair and empty property works.
• Assist with raising purchase orders and working closely with the finance team to make sure invoices are accurate and paid on time.
• Liaising regularly with colleagues from across the organisation, promoting the work of the pod and keeping others fully up to date on key areas.
• Supporting the wider aims of the Property pod and other teams where required, with general administrative tasks.
• Undertaking ad-hoc administrative functions in line with the role.

We are looking for an experienced Administrator who is a confident communicator, highly computer literate (Microsoft suite - Word, Excel etc) and extremely organised. The successful individual will ideally have worked in the construction and/or maintenance industry but this is not essential.

Contracts Admin
Sheffield
£25,000 - £28,000
Repairs and Maintenance

Looking for someone to start immediately

The Contracts Admin are responsible for keeping office documents organised and they perform a range of tasks to support the staff they work with. Their duties will include:

• Dealing with incoming and outgoing correspondence
• Data entry, retrieval and database maintenance
• Filing and archiving
• Creating and managing documents, spreadsheets and presentations
• Compiling reports
• Managing diaries for team members
• Scheduling meetings, taking minutes and arranging conferences and events
• Speaking to customers and clients to answer queries and resolve issues

Desirable

• Previous experience working as Admin within a customer service / call centre environment
• Excellent written, verbal, questioning & interpersonal skills.
• Analytic skills.
• Strong customer experience ethos

Please send CV's through to be considered

Personal Assistant
Temp on going
Monday to Friday
£17.86per hour

An experienced PA with local government experience. Working in the office at least three days a week.

• Provide a responsive, high quality, professional and timely executive support to allocated divisional directors as directed to provide an efficient and effective Executive Support Service.
• Contribute to the development and maintenance of efficient, cost-effective systems and processes for Executive Support, meeting the requirements of service level agreements in all areas of the post-holder's responsibility.
• Assist the Senior Executive Support Officer and Executive Support Team Leader in resolving issues/ enquiries/ complaints in areas of the post-holder's responsibility.

Commercial Admin
North London
£30,000 - £35,000 per annum

Looking for someone who is immediately available!

Key Responsibilities:

• Amend and improve various Excel trackers to ensure the data can be utilised effectively for data reporting.
• Create and maintain information on systems and databases and manage efficient filing systems.
• Close down jobs on the system to ensure reports reflect current work levels.
• Coordinate meetings when required and greet guests and visitors.
• Assist with the ordering of Personal Protective Equipment as and when required.
• Deal with a range of administrative queries that come through to the team.
• General administrative duties including filing, writing and answering emails, producing letters and answering/ making calls.
  
  

We are looking for an experienced Administrator who is a confident communicator, highly computer literate (Microsoft suite - Word, Excel etc) and extremely organised. The successful individual will ideally have worked in the construction and/or maintenance industry but this is not essential.

Monday - Friday
Permanent position
Office based
Immediate start
£27,000 per annum
Must have a background within a similar position - finance assistant, finance officer, purchase ledger

Role and Responsibility:

The role of the Purchase Ledger Clerk is to ensure smooth running of our Purchase Ledger. The Purchase Ledger Clerk will also be expected to develop / maintain establish relationships with key stakeholders, while maintaining existing IT based systems and payment processes. The Purchase Ledger Clerk will report directly to the Finance Director

Purpose of the post:

• To ensure the smooth running of the Purchase Ledger
• To actively assist in the day to day running of the Head Office.
• To prepare and monitor the monthly KPIs for the organisation.
• To be the point of contact for internal and external.
• To undertake project work aimed at improving the service offer and making cost savings.

Main duties of the post: Purchase Ledger Clerk

OVERVIEW

• To undertake generic administrative support for the organisation
• To action responsive repairs reports and monitor until complete as and when required.
• To process all utility and Council tax bills liaising with colleagues and the Finance Team to ensure accurate payments are made.
• To Process invoices establishing a system that verifies, checks and then authorises invoices.
• To process all invoices on the manual and electronic systems - complying with all ISO and audit requirements.
• To oversee the management and maintenance of all electronic and manual filing systems.
• To be the organisations 'champion' on the Housing Management IT system.
• To assist in the external audit processes.
• To assist in the preparation of monthly KPIs across a range of operational activities.
• And undertake all other reasonable duties commensurate with the graded.

Personal Assistant

Farnborough (Hybrid Role with periodic travel to regional offices)

£35,000 - £42,500 per annum + covered travel expenses to regional offices

Onsite parking, pension, private health care

Daniel Owen seeks a proficient Personal Assistant to provide dedicated support to our Managing Director. As a result of strategic expansion, we have established 13 offices nationwide, positioning us as a leading recruitment agency within the built environment. Our robust growth projections necessitate enhanced operational support across all facets of our business.

This pivotal role demands an individual with an unwavering passion for business administration, adeptness in navigating high-paced environments, and a penchant for multifaceted responsibilities. You will be instrumental in orchestrating schedules, facilitating seamless communication, and aligning with the Managing Director to ensure the fulfilment of our business imperatives.

Responsibilities of the Personal Assistant:

• Efficiently manage the Managing Director's schedule, encompassing agendas, correspondence, calls, and client liaison
• Oversight of internal and external email communications
• Calendar management and scheduling coordination
• Provision of comprehensive administrative support, including note-taking, document/spreadsheet creation, and email management
• Attend meetings and oversee action item follow-ups
• Act as a liaison between company management, ensuring streamlined inter-departmental communication
• Adherence to ad hoc duties as required

Ideal Profile for the Personal Assistant:

We seek an individual capable of operating decisively and swiftly, possessing the autonomy to prioritise tasks effectively. The ideal candidate exudes a personable demeanour, demonstrating exceptional interpersonal skills and adept communication abilities. While prior experience as a PA is advantageous, a wealth of expertise in administration and high-paced scheduling is paramount.

Benefits Offered for Personal Assistant:

• Hybrid role & flexible working
• Holiday buy and Sell Back Scheme along with an additional day off for your birthday
• Quarterly performance-based incentives
• Recognition through Anniversary Awards, Performance Milestone awards, Treat Vouchers, and participation in special events for rewards
• Contribution to a pension scheme
• Access to a private health care scheme
• Life insurance policy
• Opportunity for fully funded professional qualifications
• If you envision yourself contributing to our dynamic team within an organization committed to employee growth and enrichment, we invite you to connect with our Talent Acquisition Team.

If you could see yourself being part of this team and more importantly a company who value and develop their employees, please reach out to our Talent Acquisition Team.

REGION123

Personal Assistant

Farnborough (Hybrid Role with periodic travel to regional offices)

£35,000 - £42,500 per annum + covered travel expenses to regional offices

Onsite parking, pension, private healthcare

Daniel Owen seeks a proficient Personal Assistant to provide dedicated support to our Managing Director. As a result of strategic expansion, we have established 13 offices nationwide, positioning us as a leading recruitment agency within the built environment. Our robust growth projections necessitate enhanced operational support across all facets of our business.

This pivotal role demands an individual with an unwavering passion for business administration, adeptness in navigating high-paced environments, and a penchant for multifaceted responsibilities. You will be instrumental in orchestrating schedules, facilitating seamless communication, and aligning with the Managing Director to ensure the fulfilment of our business imperatives.

Responsibilities of the Personal Assistant:

• Efficiently manage the Managing Director's schedule, encompassing agendas, correspondence, calls, and client liaison
• Oversight of internal and external email communications
• Calendar management and scheduling coordination
• Provision of comprehensive administrative support, including note-taking, document/spreadsheet creation, and email management
• Attend meetings and oversee action item follow-ups
• Act as a liaison between company management, ensuring streamlined inter-departmental communication
• Adherence to ad hoc duties as required

Ideal Profile for the Personal Assistant:

We seek an individual capable of operating decisively and swiftly, possessing the autonomy to prioritise tasks effectively. The ideal candidate exudes a personable demeanor, demonstrating exceptional interpersonal skills and adept communication abilities. While prior experience as a PA is advantageous, a wealth of expertise in administration and high-paced scheduling is paramount.

Benefits Offered for Personal Assistant:

• Hybrid role & flexible working
• Holiday buy and Sell Back Scheme along with an additional day off for your birthday
• Quarterly performance-based incentives
• Recognition through Anniversary Awards, Performance Milestone awards, Treat Vouchers, and participation in special events for rewards
• Contribution to a pension scheme
• Access to a private healthcare scheme
• Life insurance policy
• Opportunity for fully funded professional qualifications
• If you envision yourself contributing to our dynamic team within an organization committed to employee growth and enrichment, we invite you to connect with our Talent Acquisition Team.

If you could see yourself being part of this team and more importantly a company who value and develop their employees, please reach out to our Talent Acquisition Team.

REGION123