Total 336 administrative clerical job vacancies in naval air station whidbey island washington

As the Chief Administrative Officer (CAO), you will oversee the major functions, services, and operational programs supported by and aligned under the Office of Enterprise Readiness (ERO). The Office is comprised of the Administrative Operations Division which drives, supports, and promotes various administrative functions and programs of the Secret Service to include administrative operations, vehicle lease management, personal property management, real property management, as well as procurement policy and management. You will be responsible for the overall leadership, strategic management, and annual performance in these areas and for promoting development and continuous improvement in management policies, practices, workflow and productivity, workforce skills and experience, and resource management to ensure the most efficient and effective means of support are provided in overall agency operations.

As a key executive advisor, you will inform the Chief Management Officer and the Chief Operating Officer of challenges or issues that have significant implications for the agency and work to resolve any deficiencies which directly impact the investigative and protective operations of the Secret Service. Your stewardship of ERO and its programs will require oversight of facilities and property management through several subordinate managers, who directly supervise facility and property management specialists, fleet management specialists, logistics and warehousing specialists, and support personnel in the worldwide management of Secret Service facilities and property.

The primary duties include, but are not limited to, the following:

• Oversees program planning activities for real and personal property, vehicle fleet management, integrated supply logistics and warehousing, space utilization and sustainability, and centralized procurement activities for all equipment, supplies, and services for Secret Service operations worldwide.
• Promotes the development of alternative solutions to problems arising from changes in work situations that have an impact on administrative program operations. Monitors and evaluates overall program effectiveness with a view toward efficient accomplishment of objectives.
• Represents leadership in administrative communications with internal partners, the Department of Homeland Security (DHS) and its components, the Office of Management and Budget (OMB), and other Federal agencies; defines objectives and priorities, and coordinates activities associated with administrative support functions. Develops and maintains liaison with officials from other Federal agencies as well as state and local agencies, the private sector, administrators of other related programs and professional associations, and OMB.
• Participates in policy development or revision activities; assures thorough and accurate policy and regulatory interpretations on the part of subordinate officials; and is accountable for the smooth functioning and coordination of programs under his/her authority.
• Directs short and long-range program plans and projections, oversees budget development, reviews budget forecast and justifications; conducts a comprehensive evaluation of organizational goals, objectives, achievements, staffing and equipment requirements, and organizational structure, and identifies and implements solutions to operational problems and issues to ensure the efficient and effective completion of work assignments and projects.
• Keeps abreast of newly proposed or enacted legislation impacting procurement programs, program innovations at the Federal, state, and local levels, and in the private sector. Provides authoritative interpretations, instructions, and guidance relative to all phases of readiness and administrative operation management. Provides information and guidance at meetings with senior officials of the Secret Service.

• You will be responsible for the supervision and oversight of the employees within your assigned Division.
• You will be the focal point for contract award and administration within your Division.
• You will be delegated authority to make decisions and speak for Keyport on contract issues in the absence of the Chief of Contracting Office.
• You will exercises leadership among peers, and builds team relationships.
• You will hold an unlimited warrant.
• You will be responsible for knowing the principles, methods, techniques, and systems of effective product management to independently plan acquisitions.
• You will complete complex project requirements, and evaluate or direct evaluations in cost, technical, and past performance areas to ensure that customers are receiving best value products and services.
• You will require knowledge of personnel law and its application and an understanding of organizational relationships, team dynamics, and leadership principles.
• You will require a broad knowledge of the technical products and services produced by Naval Undersea Warfare Center Keyport for its customers.
• You will have knowledge of an extensive range of procurement vehicles, including cost plus fixed fee, time and materials, labor hour, fixed price, and commercial contracting methods.
• You will use extensive knowledge of various cost and price analysis techniques, including best value trade off and cost realism analysis.
• You will have the skill in policy interpretation and application in unusual or innovative manners.
• You will poses knowledge of post award procedures that range to a high degree of complexity, sufficient to administer firm fixed price, time and materials, cost reimbursable, and contracts that include incentive award provisions.

Sales Administrative Assistant

Job Description:

• Key invoice, sorting of documents, issuance of credit/debit note and delivery orders, settling discrepancy when required.
• Handle Supermarket, Minimarts, E-Commerce, Wholesale Ordering and queries. There are many orders through phone group chats. Applicant must be comfortable with liaising with customers in the group chats. Must reply to customers' feedback or enquiry.
• Answering of phone calls.
• Printing of labels.
• All other ad-hoc administrative-related activities as assigned by Manager.

Requirements and other information:

• Willing to work on Sundays/PHs if required. (Shift duty)
• 5.5days work week till the incumbent has learnt the process and is able to handle the weekends themselves. The department Manager will assess if the incumbent is ready to switch to alternate 5.5days work week (Between 3mths to 6mths time. Each individual learning capability is different. This is just a rough gauge and not an actual measurement).
• Basic Microsoft Office knowledge.
• Relevant knowledge from FMCG industry would be advantageous.
• Our Company is located near Boon Lay Interchange.
• Friendly environment.

Interested applicants please apply. We regret to inform only shortlisted applicants will be notified. Thank you for your interest in this position. Please email your resume to cindy@centuryglobal.com.sg for faster review.

JOB DESCRIPTION:-

- Perform full spectrum of administrative tasks including handling incoming phone calls, receive guests, data entry, filling, manage office supply and etc.

- Assist in procurement and data update in ERP environment

- Logistics arrangment

- Assist in ISO audit documentation and policy updates

- Handling payroll, HR and MOM work pass related matters

- Any other ad-hoc duties assigned by the immediate superior / Managment

REQUIREMENTS:-

- Candidate must possess at least a Professional Certificate / Nitec/ Diploma in Business Studies / Administration / Management or equivalent.

- At least 1 year of working experience

- Able to work independently and meticulous

- Possess excellent interpersonal and communications skills

- Strong time managment skills to meet deadlines and handle time-sensitive tasks

- Conversant with Microsoft Office and ERP

- Candidates will be compensated according to their exposure and competencies

Responsibilities

HR Responsibilities:

• Support the development and implementation of HR initiatives and systems
• Maintain day to day timesheet, employee attendance data, and process payroll, CPF submission on time
• Maintain employee records (attendance, EEO data etc.) according to policy and legal requirements
• Create and implement effective onboarding plans, Primary care plan, medical insurance, Security Bonds, Work injury compensation, Public Liability.
• Schedule and arrange employees to attend Safety course, General Trade, Confined space courses on time and update the details to our shipyard database.
• Apply work passes and prepare documents related to work passes.
• Day to Day need to liaise with shipyard HR and our customers for Seamless operations
• Be actively involved in recruitment by preparing job descriptions, posting ads and managing the hiring process
• Assist in performance management processes
• Support the management of disciplinary and grievance issues
• Review employment and working conditions to ensure legal compliance
• Submit MOM survey on time
• Handle Workers dormitory related jobs.( Check in, check out, routine Hygiene inspection, renewal)
• Book company lorries service appointments, maintain vehicle service record , insurance, road tax, vehicle inspection due, monitor and control Fuel expenses.

Account Responsibilities:

· Maintain proper documents filing and entry in our infotech Accounting Software (Our customer Invoice, Supplier/Subcontractors invoice, bills, DO filing and bookkeeping)

· Customer/Supplier/Subcontractor’s SOA preparation and monitoring overdue

· Send SOA to customers and Payment chasing

· Send RFQ to multiple suppliers/Subcontractors and get quotation and issue purchase orders

· Preparing GST documents and submit to Auditor on time

· Preparing annual accounts, P&L, Balance sheet and submit to auditors on time

Requirements and skills

• Must have bachelor’s degree
• Must be proficient in MS Office
• Excellent communication and interpersonal skills
• Self-initiative, Problem-solving and decision-making aptitude
• INFOTECH HRMS, INFOTECH ACCOUNTING software hands on experience is added advantage
• Proven experience as HR officer, administrator, Accounting
• Knowledge of HR functions (pay & benefits, recruitment, training & development etc.)
• Understanding of labour laws and disciplinary procedures
• Outstanding organizational and time-management abilities
• Strong ethics and reliability

• You will serve as the Administrative Support Coordinator in support of administrative, staffing, and training programs and special assignments.
• You will manage the continuity of administrative operational policies, procedures, and instructions related to the Command Cybersecurity Workforce (CSWF) program and the department business direction.
• You will collaborate with internal and external activities to maintain, verify, and update contractors' information and administering authorizations for Common Access Card (CAC) renewals.
• You will maintain a working knowledge of departmental policies, programs, and organization workflow and communication lines.
• You will partner and meet with Command University points of contact regarding training schedules and professional developmental opportunities aligned with supporting the high-velocity work environment.
• You will receive, analyze, and format documentation to ensure requirements are met in accordance with Command policies, regulations, and guidelines.

This position plans and coordinates all administrative activities, compiles reports and notifies discrepancies, conducts analysis, and prepares recommendations for appropriate action. At the GS-12 level, this is a developmental position with growth potential to the GS-0341-13 grade level.

The duties and responsibilities of this position include:

• Managing and providing oversight in all administrative areas.
• Planning, directing, or coordinating administrative services of an organization.
• Performing a variety of administrative and advisory services.
• Analyzing information and evaluating results to choose the best solution and solve problems.

• You will relay critical information to staff members, management, or external customers via telephone or in person.
• You will research rules, regulations, and procedures to resolve questions or issues.
• You will process travel vouchers in accordance with Joint Travel Regulations (JTR).
• You will prepare and assemble background material to include historical reports, pertinent regulations and directives, mission, and functional statements and SOPs for inclusion in correspondence.

The Administrative Law Team (Admin Law) provides legal support and representation to the Commission and its components on a wide range of legal matters that are not directly related to the Federal Election Campaign Act (FECA or the Act). Principal among Admin Law's areas of responsibility are the following: 1) Federal Disclosure Law; 2) Federal Personnel and Labor Law; 3) Equal Employment Opportunity Law; 4) Federal Fiscal and Procurement Law; 5) legal issues relating to the Inspector General; and 6) FBI Liaison. Admin Law is led by the Deputy General Counsel - Administration and the Assistant General Counsel for Administrative Law.

As the Attorney-Adviser (Administrative Law) in this position, you will:

• Write legal reports, memoranda, and briefs.
• Deliver oral presentations to the Commission in support of recommended actions.
• Make appearances on behalf of the Commission in venues such as the Merit Systems Protection Board, Federal Services Impasse Panel, EEOC, and Office of Special Counsel (OSC).
• Negotiate on behalf of the agency with the National Treasury Employees Union (NTEU).
• Advise agency and managers on federal employment law and labor relations matters.
• Process FOIA requests and recommends action to the Commission.
• Advise the Commission on all aspects of the Privacy Act.
• Reviews agency enforcement matters and internal procedures and prepares them for public dissemination.

• Serve as Administrative Services Assistant in the Engineering and Construction Division supporting multiple supervisors and employees.
• Proficiently use a wide variety of software tools to include: electronic financial management systems, electronic personnel systems, and financial management reports.
• Competently use Microsoft Office applications (Word, Excel, Access, Outlook, PowerPoint), and SharePoint.
• Maintain suspense records on assigned tasks and follow through to ensure suspense dates are met.
• Review correspondence and reports for format, punctuation, typographical errors, grammatical accuracy, and conformance to regulations.
• Prepare and review travel orders/ vouchers and complete purchases in an electronic financial management system.
• Prepare time and attendance records using an automated system to ensure staff members are paid properly.
• Prepare data summaries, charts, and graphs to interpret and communicate information.
• Track expenditures to ensure they do not exceed authorized budget.

• Directs GAO's administrative operations, including facilities, financial management, human capital management, and information technology, to ensure they meet the agency's strategic goals.
• Collaborates daily with other members of the Executive Committee to guide and oversee GAO's strategic direction, policy development, and decision-making processes.
• Advises the Executive Committee on GAO's budget, financial management, human capital, information technology, facilities, and internal controls matters to promote effective stewardship of the agency's funds and resources.
• Oversees the development of GAO's financial management policies to promote decisions that support the agency's current and future financial stability.
• Oversees GAO's budget formulation and justification to ensure the agency's future needs are in the Congressional appropriations requests.
• Monitors the execution of GAO's budget in relation to actual expenditures to provide the Executive Committee with performance reports.
• Directs, in collaboration with the Chief Operating Officer, enterprise-wide information technology programs and services to ensure GAO's information technology investments and infrastructure meet future needs.
• Guides agency-wide human capital management and workforce planning services, policies, and programs to increase organizational performance.
• Collaborates with the COO and GC to develop and implement labor management relations policies and negotiation strategies that promote a productive relationship with GAO's union(s).
• Represents GAO in contacts with members and committees of the Congress and their staffs, as well as representatives of other federal departments and agencies, state, local, and foreign governments, industry, and other segments of the private sector.
• Chairs and/or serves on internal GAO boards and committees like the Executive Resources Board, Human Capital Strategic Leadership Board, Continuous Process Improvement Leadership Board, Information Technology Investment Committee, Risk Management Committee, and the senior official for the Collaboration Assessment Resolution and Education (CARE) Program.
• Leverages the work produced by engagement teams on improving federal government operations to guide the effective and efficient operations of GAO.
• Directs the work of the Chief Administrative Office which consists of Infrastructure Operations, Information Systems and Technology Services (dotted line to Chief Operating Officer), Learning Center, Professional Development Program (dotted line to Chief Operating Officer), CAO Immediate Office, Field Operations, Financial Management and Business Operations, and Human Capital Office; Labor Management Relations (dotted line to Chief Operating Officer and General Counsel); is held accountable for the success of the team/unit's line or staff functions; monitors and evaluates the progress of the organization toward meeting goals; makes adjustments in objectives, work plans, schedules, and commitment of resources; evaluates and provides input on the performance of employees; makes decisions on people-related matters such as selections, promotions, awards, and training; supports GAO's equal employment opportunity (EEO) goals, core values, and People Values by positive example and appropriate action.
• Performs other job-related duties as assigned.

The Administrative Office of the U.S. Courts (AO) is seeking an exceptional leader to serve as the Judiciary Budget Officer and Chief of the AO's Budget Division responsible for coordinating the formulation of the Federal Judiciary's annual budget request to Congress and the development and execution of annual spending plans for the Judiciary. The budgetary responsibility encompasses $10 billion in annual mandatory and discretionary appropriations. The Budget Division apportions funds, allocates resources, monitors spending, and produces special analyses and reports on budgetary issues. The Judiciary Budget Officer directs or provides oversight for all stages of the annual budget formulation and budget execution processes for the Federal Judiciary.

The ideal candidate must have experience sufficiently broad in scope and at a major management level
in a large or complex organization; supervising employees through subordinate supervisors; experience hiring, developing, and evaluating employees; directing the work of an organization; ensuring the success of major programs, initiatives, and projects; monitoring progress towards strategic organizational goals; evaluating organizational performance and taking action to improve performance; directing and supervising the work of employees; and developing organizational policy.

The duties of the Budget Officer include, but are not limited to:

1. Working as an executive member of the Administrative Office of the U.S. Courts (AO) finance and management teams to formulate the Federal Judiciary's annual budget requests and justification, developing annual spending plans, overseeing execution, providing support of court operations in a decentralized environment, and improving financial management throughout the Judiciary.
2. Providing direct staff support to the Budget Committee of the Judicial Conference of the United States (JCUS), the Executive Committee of the JCUS (for budget execution issues), and the AO's Budget and Finance Advisory Council.
3. Preparing and presenting briefings, budget updates, and regular status reports to the Associate Director for Administrative Services and other senior judiciary officials, including judges, court unit executives, the AO Director, and senior AO staff members.
4. Presenting sensitive recommendations to the AO Director and judicial officers, obtaining compliance with judicial policies, and articulating technically complex recommendations to AO managers, court unit executives and other senior officials.
5. Providing strong customer service in budget planning and resource management services to stakeholders within the Judiciary, which include the Courts (Appellate, District, and Bankruptcy) along with the Federal Defenders and Probation/Pretrial communities.
6. Supervising a professional staff through workforce planning, recruitment, and equal employment opportunity; delegating work among subordinate employees; appraising employee performance; assessing individual capabilities and needs; and resolving issues of organizational concern.
7. Fostering professional development and growth among staff, through the implementation of strategic training programs aimed at enhancing specialized skills, acquiring necessary certification, and transitioning to new and innovative tools and techniques.
8. Preparing, issuing, and updating relevant sections of the Guide to Judiciary Policy and other publications that outline budget policies and practices.
9. Establishing and achieving both short- and long-range office goals after integrating them with broader Judiciary financial management objectives.
10. Coordinating the review and revision of financial management plans and policies to meet changing requirements.
11. Overseeing the planning, analysis, and implementation of projects involving multiple functions and organizational units to improve budgetary matters.
12. Representing the Judiciary on controversial budget issues with high-level officials of the Judiciary, other federal agencies, congressional staff, and representatives of private organizations.

As a Budget Analyst, you will:

• Plan, organize, and carries out a major, substantive budget for a significant program component, ensuring the effective integration of program and budget planning.
• Provide advice to top management on the Federal budget process. May develop, recommend, and implement budgetary policies affecting the financing and accomplishment of national programs.
• Review and/or prepare budget schedules and related financial documentation related to presentation of Office of Administration's Budget.
• Prepare briefing materials and develop data required for use during congressional hearings. Assist in responding to routine budget-related inquiries submitted by the congressional staff, public interest groups, the press, and private individual.

The Platform Solutions Branch is responsible for serving as the business owner for innovative software platforms supporting key judiciary initiatives. The position reports directly to the Chief of the Emerging Technology Division and is responsible for the strategic direction, growth, and overall success of the software platform(s) within the organization. This role requires a deep understanding of the market, technology, and business operations of the judiciary to drive innovation, customer satisfaction, and effectiveness.

The incumbent is responsible for serving as the business owner for several platforms such as CI/CD, low-code/no-code, RPA, etc., and will lead and mentor teams of federal IT specialists and contractor resources to provide new capabilities and platforms to the judiciary in support of all judiciary modernization efforts. In alignment with the mission of the Emerging Technology Division, the incumbent also works closely with platform stakeholders across the judiciary to identify opportunities for innovation and optimization and supports the evolution of the Emerging Technology Division's services and operations.

Duties of the position include, but are not limited to:

1. Collaborating with the Chief of the Emerging Technology Division and the Chief Technology Officer to establish and support the business owner role for judiciary software platforms.
2. Developing and executing a comprehensive program management plan for the software platform(s), aligning with the judiciary's overall business and IT strategies.
3. Conducting market research and analysis to identify trends and opportunities.
4. Overseeing the entire platform lifecycle, from ideation to launch and eventual retirement, while collaborating with operational offices to ensure that products meet technical specifications, quality standards, user requirements, and properly maintained.
5. Prioritizing features and enhancements based on customer feedback and business objectives.
6. Fostering a collaborative and innovative work culture.
7. Identifying and evaluating new technology opportunities to enhance the platform(s), and drive innovation and continuous improvement within the product portfolio.
8. Collaborating with the Innovation and Research Branch on Proof of Concepts and Prototyping efforts.

Job Scope

• Assist in the management of common land area within the Complex
• Conduct regular site inspections on Company-owned facilities and coordinate with internal & external stakeholders
• Coordinate minor building maintenance
• Coordinate with contractors and provide supervision during works
• Ensure optimal housekeeping standards and adherence to safety regulations for areas under charge
• Prepare and manage Permit-to-Work (PTW) system
• Assist to manage Septic Tank maintenance, Visitor Carpark, Fuel station and Groundwater Monitoring Wells
• Oversee the bicycle management system
• Handle mail dispatch, office safety & security, and occasional driving tasks
• Assist in Jurong Island / Visitor Management System / Safety Induction Training applications
• Provide support in safety initiatives, including active participation in Behaviour Based Safety (BBS) activities, and contribute to the PCS Employee Participation Scheme (PEPS)
• Other ad-hoc duties assigned

Requirements

• Higher NITEC and/or equivalent experience, preferably in Facilities Management
• Minimum 2 years of relevant work experience
• Strong organisational and coordination skills
• Good communication and interpersonal skills