Total 3 business management project planning job vacancies in dong nai

JOB PURPOSE

The Project Field Coordinators will be based in Da Lat/Son La office and responsible for developing and strengthening working relationships with local government (PPC, DARD, DONRE, DPC, CPCs…), forest owners, key partners and key stakeholders (such as companies, NGOs, development partner agencies etc.); developing detailed work plans; and monitoring the implementation of project activities. He (she) supports/participates in the inception phase of the project.

JOB DESCRIPTION

Under the management of the SNV Project Manager/Deputy Project Manager, the Coordinators will be based in Da Lat/Son La office and responsible for developing and strengthening working relationships with local government (PPC, DARD, DONRE, DPC, CPCs…), forest owners, key partners and key stakeholders (such as companies, NGOs, development partner agencies etc.); developing detailed work plans; and monitoring the implementation of project activities. The assignment is expected to comprise the following tasks and responsibilities:

Development and support the accomplishment of Work Plans

• Following the project inception plan, co-develop annual and quarterly work plan in collaboration with the Team Leader and team members for the entire project.
• Co-develop detailed implementation plans with MEL, Finance, Procurement and Communications team members and provide both supervision and support as required for successful accomplishment of their assigned tasks.
• Keep track of all deliverables from project team members; consultants; contractors and partners and centralize them in the project’s established filing and reporting systems.

Overseeing administrative tasks and providing support for project activities/field work

• Ensures timely and efficient administrative support to implement project activities as planned.
• Leads the organization of project activities and field work such as agricultural extension, forest protection, value chain and community development; Workshop /Conference /Meetings/Learning events; capacity building, surveys, interviews and other activities with local partners and communities on the ground with the administrative and logistic support from the Program Assistant and Logistic Officer. These will involve administrative tasks such as preparing permission letters, identifying venues for workshops/meetings, or other suppliers of goods/services that the project may need in line with relevant SNV procedures and cost norms in collaboration with the Project Financial Officer and Procurement Manager.

Support project implementation and documentation of project activity data.

• Support the MEL expert to develop a MEL following the approved MEL framework; the standards from donor and SNV and the project’s verification approach to track the project progress; inform timely adjustment/refinements as necessary; and the readiness of data for learning and reporting to the partners and donor on quarterly basis.
• Documentation of project meetings, milestones achievements, ad hoc issues, and solutions to inform required refinements of rules and support the knowledge management and sharing.
• Participate with consortium and consultants to collect and analyze data served for feasibility study/inception report in Lam Dong/Son La province.
• Support the Team Leader to prepare regular and ad-hoc reports.
• Work closely with the key local authorities (Lam Dong/Son La PPC, DARD, DPI) to prepare necessary legal procedures for getting approval from the PPC.

Support field work implementation.

The Project Field Coordinator may be called upon to support the implementation of field activities. This may include accompanying consultants and other project staff on field visits, supporting facilitation of events, acting as a resource person for surveys, interviews, workshops or other project activities in the field.

Maintain and strengthen partnerships.

The Project Coordinator supports the develop and strengthening of working relationships with key partners to ensure smooth project implementation, including government agencies at central, provincial, district and communal levels; farmers and smallholders; Companies/Competitors; as well as with other key relevant partners and stakeholders such as other development partners/projects, NGOs and local communities.

Project communications

Work closely with the Communication team to plan all required communication activities for events and marketing/promoting of project’s results to wide and diverse audiences. These may include the preparation of brief reports on project activities, booklets, publications, and various key visual products.

Other tasks as required by the Project Manager.

JOB PURPOSE 

The Deputy Project Manager will be based in Da Lat City office with frequent travel to the field.  S/he leads and manages the planning, inception, implementation, closing and the workforce of the project in Lam Dong Province, within scope, budget, timeline, and acceptable quality levels along the commitments specified in the contracts signed with the donor(s), consortium(s) and other relevant stakeholders. 

JOB DESCRIPTION  

The Deputy Project Manager works in line with SNV standards, SNV’s approach to project management and donor regulations, in order to achieve high quality and achieve the agreed results and deliverables of the project inception phase. The assignment is expected to comprise the following tasks and responsibilities: 

1. Project Design & Development: 

• Organize and oversee various assessments and analyses to inform the design and development of the RESTORE project. 

• Lead design of appropriate project interventions and approaches, aligned with key government policies and programs to develop and strengthen tree plantings, biodiversity conservation, ecosystem, circular bioeconomy, value chains for key products of agroforestry systems and Climate-Smart Agriculture that benefit smallholders and private sectors (SMEs/cooperatives). 

2. Project implementation, management, and monitoring 

• Leads, manages, and motivates the project’s partners, consultants, provincial project team, partners, and relevant stakeholders. Plans and assigns deliverables and activities, reviews their progress, and addresses deviations in terms of timelines and quality, based on project planning, deliverables agreed and budget set. Manages project closure and evaluation process including hand-over of complete and up-to-date project files to Project Manager and Sector Leader based on project management procedures. 

• Develop the work-plan and manage technical assistance with applying and adapting SNV approaches and tools. 

• Lead and manage consultant groups in delivering the selection of priority commodities and inclusive value chain and market assessments. 

• Developing detailed work plans and leading/managing tree plantings, key inclusive value-chain development project intervention activities. 

• Provide assistance to identify appropriate targets and related indicators as well as monitoring methods for project M&E 

3. Provide capacity building in tree plantings, sustainable production, inclusive business, and traceability systems. 

• Develop training courses plan for tree plantings, the value chains (coffee and mixed-trees), business plan, and marketing.  

• Advise the businesses to obtain sustainable production certifications in various sectors (coffee, fruits, nuts, timber, etc..). 

• Counsel/recommend integrating the digital traceability system and/or other monitoring systems in SME operations to adapt the market-based value chains. 

4. Project Technical Lead and Quality Assurance in the Province 

• Takes responsibility for the technical content of a project, ensures quality of the deliverables, and ensures sufficient technical input to meet the quality standards. 

• Facilitate and strengthen the partnership with key forestry and agriculture businesses, financial institutions, and development partners. 

• Contribute to achieving the inception phase indicators and annual work plans. 

5. Contract Management & Project Accounting related to activities in Lam Dong Province 

• Manages and accounts for compliance of administrative, finance and HR components of the project with SNV internal procedures and requirements specified in the donor-, sub-grant-, sub-consultancy-, partner-, consortium- and Local Capacity Builders contracts. 

• Ensures that approval for, coding and booking of all expenditures is done according to the relevant procedures and authorization levels. Prepares, accounts for, manages and reports on project budget (and revisions thereof). Discusses and obtains approval of donor for contract / budget deviations. Ensures security and (financial risk) mitigation (incl. due diligence). Fully understands procurement and complies with requirements and contracts. 

6. People Management & Team Leadership 

• Guides, develops, coaches, and motivates team members and prepares resource estimation based on forecast to attract and recruit (SNV staff, consultants and/or Local Capacity Builders). 

• Advises Project Manager and country management on contract conditions for consultants and Local Capacity Builders, within guidelines and project budget. 

7. Business development 

• Builds and maintains effective relationships, with team, external partners, and the donor(s) by ensuring a high level of SNV visibility and branding in the province. Signals and acts on potential for positioning, innovation, upscaling, and potential follow up on project design. Timely recognises and analyses threats and makes sure relevant colleagues are informed. 

8. Analysis & Reporting 

• Ensures collection, consolidation, and review of project information, according to SNV’s monitoring and evaluation guidelines. Analyses and provides advice to management how to incorporate the new insights/best practices into the organisation’s policies and practices. 

9. Knowledge Development 

• Contributes to internal and external knowledge development, by full documentation and sharing of project insights and results. Develops knowledge by attending workshops and conferences. Ensures lessons learned are shared and applied in daily practice. When applicable, s/he can be appointed as (provincial) focal point of an expertise network. 

10. Development relationship and networking  

• Identify and engage key private sectors to build up the market-based value chains in project area.  

• Develop and strengthen relationships with local governments/organisations (e.g., microfinance institutions, agri/rural finance institutions), smallholder farmers and relevant government agencies. 

• Work closely with project staff (including Agriculture Sector Leader, National Project Manager, project consultants and team members as well as project partners and local stakeholders. 

11. Other tasks as required by the Project Manager. 

The candidate is responsible for overseeing and driving all activities within the Replenishment function including Commercial & Non-commercial Goods.  Managing transportation day to day activities, responsible for Sustainability matter in his/her area. He/She also involves in controlling, cost management activities. Collaborating with other functions within the logistics department and Sales organization to drive all logistics activities in order to support business growth in the market.

• Together with DC manager to generate reliable budget, forecast as well as goals for Replenishment, NCG.
• Controlling all related costs within his/her area at optimal level.
• Maintain reliable records of all reports, document within his/her area according to accounting standards.
• Accountable for managing inventory of all commercial and Non-commercial goods
• Maintain highest service level with weekly KPI for Calloff Pick  99,92%, Call off stock difference < 0,2 %, Error check < 0,2%, Inventory Count < 0,1%, No location < 10 orders, On time delivery >=98%,
• Maximize operational excellence by educating 3PL in the H&M WMS system functionality and key work processes
• Monitor and support well-functioning system integration
• Monitor system functionality and new system functionality developments, incl. interfaces WMS, WCS and PLC
• Communicate change requests from 3PL to 3PL-DC Mgr./ Reg. S&Ops
• Distribute & translate release notes to 3PL and monitor execution
• Ensure all systems work as expected and are used correctly to aspire best service to the stores and to secure that business is not interrupted
• Ensure an effective and efficient incident management, when needed (e.g. participate in "bridge calls", Incident reporting)
• Ensure high quality level of all decided IT system related procedures and monitor correct implementation
• Conduct business process audits regarding compliance to group standards
• Act as NCG speaking person to Stores and local Sales and monitor compliance to sustainability and NCG standards
• Maintain optimal level of NCG inventory following set Re-order point, Safety stock for key items. No stock shortage on paper bags, receipt rolls.
• Maintain highest level in all Security and logistics adudit compliance within area of responsibility and DC as a whole.
• Support DC Mgr. to ensure all operational, system and service requirements to the 3PL and operational changes are implemented and met (e.g. ensure system release updates)