Total 23 administrative clerical job vacancies in silver spring maryland

In this position, you will serve as the Administrative Officer for the Wireless Networks Division.
You will manage the budget, financials, human resources, and other administrative tasks while advising management on resolving administrative issues.
Additionally, you will handle acquisition actions, assistance awards, bankcard activities, and travel management, working independently with minimal guidance.

For the GS-0341-9/11 Administrative Officer position your duties may include, but are not limited to the following:

• Advises program managers regarding budgetary concerns such as projected shortfalls or unanticipated financial needs.
• Conducts negotiations with vendors to obtain goods and services.
• Creates and executes strategic and/or operating plans for new fiscal years, which includes the gathering of key information essential to the planning process (e.g., internal information, benchmarking information, stakeholder input).
• Compiles and analyzes relevant information gathered by using processes, tools, and/or formal mechanisms to effectively monitor and manage results.
• Plans, develops, formulates, prepares, executes, monitors, and/or forecasts organizational budgets.
• Interprets policies and procedures in the management of space and facilities.
• Manages and monitors the budget, design, construction and modification of existing and/or new space.
• Interprets and analyzes the meaning and implications of key financial indicators to understand overall financial performance of the organization.
• Approving official for purchase cards and/or manages purchase card program.
• Performs the full-range of general administration and advisory services and/or functions, performing all that apply: outside activities, time and attendance, relocation requests, human resources services, facilities management, property management, space/logistics, safety/security, and travel.
• Interprets policies, procedures, and practices concerning all aspects of travel, local, sponsored, domestic and/or foreign, and reimbursement for travel expenses for all orders and vouchers within the employee's assigned area(s).
• Writes and edits standards/policies/procedures documents and manuals and analyzes and implements standards/policies/procedures.
• Plans and manages service contract and equipment leases, including funding while ensuring compliance with established procurement regulations, such as the Federal Acquisition Regulations.
• Evaluates and recommends alternative methods of procurement.

• You will support the United States Marine Corps (USMC) PM Infantry Weapons Anti-Armor Team.
• You will serve as a Logistics Management Specialist supporting the USMC PM IW program office managing the Saber and Javelin systems.
• You will complete readiness assessments and provide logistics product support planning.
• You will prepare new builds, and modified parts and equipment.
• You will represent logistics at AAS systems engineering technical review (SETR) events - providing SME/knowledge in support of a Reliability Centered Maintenance analyses.
• You will plan and participate in PM reviews, audits and Joint Service (Army-USMC) Integrated Product Team (IPTs).
• You will be responsible for tracking, maintenance and proper disposal of all Government Furnished Property during development and production of AAS systems and kits, in accordance with the Federal Acquisition Regulation (FAR).

• Organize programs to support operational requirements.
• Monitor projects for administrative errors.
• Enforce organizational practices.
• Review correspondence prior to submission.
• Provide technical guidance on administrative activities.
• Assemble resources for organizational training events.
• Update policies applicable to the organization.
• Utilize various automation programs simultaneously.

• You will provide moderately complex inventory work including production control on various manufactured components and hardware.
• You will be responsible for control of production programs in which the size, complexity, and importance require coordination, constant monitoring, and resource management.
• You will provide regular budgetary and performance reports to senior management.
• You will prepare procurement packages required for procurement of components, using available procurement methods, and will present them to the Procurement Department for award.
• You will prepare requests for bids and submit to prospective vendors.
• You will use Shop Workload Management Systems (SWMS) and other available databases and spreadsheets as required to control material issues from and returns to inventory.
• You will provide close out reports on all programs and insures return of excess materials, tools, and inventory to the appropriate area.
• You will support a manufacturing organization.
• You will be required to report to the duty location advertised in the announcement on a regular and reoccurring basis. Occasional telework options may be available.

• Responsibilities listed are at the full performance level.
• Advise management officials on a full range of administrative management functions and the effective utilization of financial, logistical, and workforce resources.
• Oversee a program that consists of a variety of administrative functions to provide applicable support to the unit.
• Establish internal procedures to ensure adequate control in terms of deadlines, progress reports, and directives in support of the unit’s operations.
• Plan, develop, and execute administrative functions to support and meet unit needs.
• Explore solutions to problems and recommend action based on the results of studies to resolve impacts on the administrative operations of the unit.
• Analyze and advise on the implications of proposed management decisions and the administrative aspects to consider in decision making.
• Perform supervision of subordinate positions within the administrative program area.
• Foster an inclusive, respectful, and harassment-free work environment.

• Establishing and maintaining databases for tracking civilian personnel strength, vacancies, and Table of Distribution and Allowances (TDA) authorizations/requirements.
• Developing, compiling, and managing metrics reports to provide to higher headquarters.
• Providing technical guidance and assistance regarding Defense Civilian Intelligence Personnel System (DCIPS) civilian personnel procedures, regulations, and policies.
• Providing guidance on civilian performance issues, leave administration, and Workmen's Compensation.
• In-processing and out-processing civilian employees to and from the Brigade.

Office Support

• Purchasing supplies and equipment utilizing purchasing guidelines and procedures, timekeeping functions, and preparing / processing documents associated with travel and timekeeping of staff.
• Schedules appointments, coordinates meetings, and/or conferences.

• Receives, accesses, routes or otherwise handles incoming and outgoing materials such as controlled or routine correspondence, reports, memoranda, and other forms of written communication.
• Tracks controlled correspondence, composes and edits correspondence, letters and reports, reviews correspondence and other written documents for accuracy.

• Performs office automation duties to prepare and create documents such as correspondence, forms, and reports which can include technical material, graphs, and charts.
• Enters information into established databases and similar systems which track various administrative activities of the organization.

• Receives and direct phone calls and interact with persons from within and outside the immediate organizational unit.

• You will serve as the Executive Assistant to the Director, Navy Cryptologic Office.
• You will review, analyze, and control all NCO executive-level correspondence.
• You will utilize analysis and knowledge of organization, programs, missions, and functions to develop, recommend, and implement strategies, plans, and policies to ensure effective and efficient operations.
• You will guide NCO leadership and team in obtaining and making effective use of administrative, manpower, training, and logistical support resources to manage the team's operations.
• You will manage the capture/documentation and submission of mission-essential materials to the Service Cryptologic Component (SCC) knowledge base and devises file structures to facilitate cataloging.

• Conducts research and completes purchase requests for supplies/equipment for multiple Resident Agencies. Serves as a Government Purchase Card cardholder for the field office, maintaining records of all procurement actions and ensuring compliance.
• Serves as the office property custodian for multiple Resident Agencies; inventories accountable property and equipment; disposes of excess property; conducts annual accountable property inspections.
• Supports the AO with managing the field office GOV fleet, including assisting multiple Resident Agencies with ordering new and replacement GOVs, manage license plate registrations/renewals, monitoring preventative maintenance and service requests.
• Monitors staff compliance with mandatory training requirements and reports any delinquencies to the AO or supervisor. Ensures that training records and files are maintained, updated, and retired according to applicable record retention schedules.
• Assists the AO with field office staffing actions, including onboarding, promotion and departure requests and helps maintain field office personnel rosters, emergency contact lists and duty agent rosters.
• Assists office personnel with travel arrangements and properly documents all travel within the Defense Travel System (DTS). Assists the AO in managing DTS account profiles for all field office personnel.

• Counsels Veterans, their dependents, and their beneficiaries regarding all benefits available through the Department of Veterans Affairs, as well as non-VA benefits available through other agencies.
• Analyzes the claim and initiates action to obtain all required evidence to support the claim. Explains the types of documents necessary to facilitate timely processing of claims and provides assistance in obtaining and completing such documents and forms as required by the type of claim being submitted or services requested.
• Obtains the necessary information and completes claims while veteran and/or family member is present. In certain circumstances, may monitor the claim to eliminate unnecessary delays in receiving needed evidence and to assure the claim is fully developed.
• Acts as advocate for veterans and their beneficiaries in their dealings with other VA elements and organizations that affect their claims. Provides away from office counseling and as necessary provides in-home counseling to those who are geographically isolated or physically unable to go to VA facility due to physical or mental incapacity.
• Explains decisions made by the VA and communicates the reasons to the claimant for these decisions, orally or in writing. Advises on the right of appeals and assists claimants in making appeals. Presents benefits or claims appeals at personal hearings. Prepares technical correspondence to veterans and their dependents providing benefit information, representation rights and response to miscellaneous inquiries. Signs such correspondence for the Veterans Service Center Manager.
• Receives and responds to congressional and White House inquiries concerning VA benefits for veterans and other claimants. Analyzes inquiries, researches issues involved, consults with other federal, state and local agencies as necessary and prepares written replies or furnishes replies by telephone or other medium to congressional or White House staff members.
• Serves as an Outreach Coordinator (such as Women's Veterans Coordinator, Minority Veterans Coordinator, Homeless Veterans Coordinator, Aging Veteran Coordinator, Ex-Prisoners of War Coordinator, or Military Services Coordinator). Develops a network relationship with the state and private veterans organizations to broaden the scope of outreach and increase the community awareness of the role VA plays in being a resource to that community.
• Speaks to individuals or groups or otherwise represents the agency on media programs involving matters of interest to veterans and their dependents. Serves as a resource for the veteran community by participating in events and programs, such as military Transition Assistance Program, Armed Forces Day booths, Veterans Organizations seminars, etc. Conducts seminars, conferences and other information dissemination activities.
• Performs other duties as assigned.

• You will support the division in all energetics manufacturing areas to ensure equipment and facilities are ready for research and development efforts as well as production efforts.
• You will be responsible for maintaining the divisions calibrated equipment.
• You will be responsible for maintaining production equipment throughout the Division to include troubleshooting and repair of equipment; and procuring needed equipment parts and supplies.
• You will act as a deputy support for the division’s facilities coordinator.
• You will track quantities of consumable supplies throughout the division and identify when additional supplies needs procured, will receive supplies, inventory, and organize supplies in stock areas or production facilities.
• You will support a manufacturing organization.
• You will be required to report to the duty location advertised in the announcement on a regular and reoccurring basis. Occasional telework options may be available.

• You will use Project Management knowledge, processes and tools to lead and manage diverse project teams necessary to propose, plan, execute, and close-out multiple complex Smart Arsenal tasks or projects.
• You will compose and present project documentation (e.g. cost estimates/ proposals, project plans, schedules, spend plans, statements of work, etc.).
• You will manage and track project planning and execution information using Microsoft Outlook, Word, Excel, PowerPoint, Project, SharePoint and Adobe Acrobat software.
• You will manage and track project financial data using the Navy Enterprise Resource Planning (ERP) system including gathering financial information and building project structures
• You will communicate and resolve project status or issues with portfolio managers, resource managers, customers and suppliers.
• You will support a manufacturing organization.

• You will serve as team lead responsible for reviewing the work of junior specialists at the branch level to assign tasks, train, and mentor.
• You will work directly with the Branch Manager to determine workload and staffing requirements.
• You will create and analyze data on the department procurement processes.
• You will resolve disputes and verify funding.
• You will ensure contractor performance.
• You will review and approve invoices for payment and oversee all aspects of the CADPAD inventory and procurement systems.
• You will serve as a senior specialist to interface between contracting officers (Code 02), procurement officers, comptroller’s office (Code 107), and the APC.
• You will manage financial aspects of CADPAD throughout the total acquisition life cycle.
• You will interpret and apply Fiscal and Appropriation laws, policies and directives.
• You will advise acquisition decision makers (in concert with the BFM) on business and financial management after gathering technical input from Program Offices, Managers, Scientists, Engineers and technicians.
• You will interface between contracting officers, procurement officers, and the APC on the conceptualization, initiation, design, development, test, contracting, production, deployment, modification, of systems, supplies, or services.

• You will provide moderately complex inventory work including production control on various manufactured components and hardware including production control on various Solid Rocket Motors (SRM).
• You will be responsible for control of production programs in which the size, complexity, and importance require coordination, constant monitoring, and resource management.
• You will provide regular budgetary and performance reports to senior management; prepare procurement packages required for procurement of components using available procurement methods.
• You will prepare requests for bids and submit to prospective vendors and track vendor delivery progress to ensure on time deliveries.
• You will prepare work orders, procurement plans, scheduling, bills of material, inventory management utilizing Shop Workload Management Systems (SWMS).