Total 17 administrative clerical job vacancies in sheffield s11 8ha

Please see job description and person specification for full details of the role Inclusive Recruitment & Selection We are committed to being an inclusive employer and accurate data capture is an important part of that to ensure we are supportive and representative. Our aim is to ensure that all applicants can see themselves in the available categories on our application form, but we recognise that some of our data capture fields are not inclusive. We have flagged this with our system provider to ask for change. We offer encouragement and active support to applicants with additional needs, including those from ethnic minorities, with disabilities and members of the LGBTQ+ community. If you wish to adjust any aspect of the recruitment process or wish to find out more about our recruitment & selection processes, please get in touch with our Recruitment Manager: Catherine.Gilbert7@nhs.net We are continually reviewing our recruitment & selection process to support the long-term aim of Sheffield Childrens being a champion of Equality, Diversity, and Inclusion. If you have any ideas for improvement, please get in touch with Catherine Gilbert at Catherine.Gilbert7@nhs.net Trust Values The Trust is committed to providing great quality patient care and keep children, young people and families at the heart of what we do by following our CARE values: Compassion leading by kindness and showing empathy, understanding and respect Accountability striving to do the right thing and owning responsibility Respect value differences, tackling inequality and fostering a culture of inclusion Excellence delivering a high-quality standard of care

The Patients Booking Hub work to a shift pattern on a rota published at least 8 weeks in advance, please see below: 5 x 7.5 hour shifts per week on a rota of which: 1 x shift will be an early shift of 07:30-15:30 1 x shift will be a late shift of 12:00 20:00 3 x shift will be between either: 08:0016:00, 08:3016:30, 09:00-17:00 1 x 6 hour Saturday shift per month with a day off in the same week preceding and an additional and 30 minutes on 3 of the other 4 shifts in the preceding week to make it 37.5 hours. We are looking for exceptional individuals with excellent interpersonal skills, good organisational skills and a real passion for delivering a high quality patient experience and those looking to develop and progress in the NHS. You will need to be a confident and professional communicator with patients and Trust colleagues by telephone and have and good aptitude for using a variety of IT systems.

Please see attached job description and person specification for a detailed description of this roles main responsibilities.

What skills and experience we're looking for

We are seeking to appoint an Office and Sports Centre Administrator at Forge Valley School. The successful candidate will be required to provide an efficient and effective administrative support service to the main school office, sports centre and careers provision.

What the school offers its staff

Forge Valley School is an 11-18 Academy sponsored by Tapton School Academy Trust. We are an Ofsted “Good” school with the ambition and capacity to improve further. The school serves over 1500 pupils and since the school’s reputation goes from strength to strength, the number of pupils at Forge Valley School is expected to rise further.

One of our key strengths is our staff who are committed to ensuring all pupils become the best they can be. Although we work as a team, we recognise each member of staff as an individual and offer bespoke CPD and support. Above all, we are a team that enjoys working at Forge Valley School, who are supportive, approachable and ambitious for each other and ourselves.

Commitment to safeguarding

Candidates are strongly encouraged to familiarise themselves with Forge Valley School Safeguarding procedures - Forge Valley School - Safeguarding https://www.forgevalley.school/

Please refer to the job description and person specification for full details of the role Inclusive Recruitment & Selection We are committed to being an inclusive employer and accurate data capture is an important part of that to ensure we are supportive and representative. Our aim is to ensure that all applicants can see themselves in the available categories on our application form, but we recognise that some of our data capture fields are not inclusive. We have flagged this with our system provider to ask for change. We offer encouragement and active support to applicants with additional needs, including those from ethnic minorities, with disabilities and members of the LGBTQ+ community. If you wish to adjust any aspect of the recruitment process or wish to find out more about our recruitment & selection processes, please get in touch with our Recruitment Manager: Catherine.Gilbert7@nhs.net We are continually reviewing our recruitment & selection process to support the long-term aim of Sheffield Childrens being a champion of Equality, Diversity, and Inclusion. If you have any ideas for improvement, please get in touch with Catherine Gilbert at Catherine.Gilbert7@nhs.net Trust Values The Trust is committed to providing great quality patient care and keep children, young people and families at the heart of what we do by following our CARE values: Compassion leading by kindness and showing empathy, understanding and respect Accountability striving to do the right thing and owning responsibility Respect value differences, tackling inequality and fostering a culture of inclusion Excellence delivering a high-quality standard of care

Answering telephone enquiries from clients and other professionals such as social workers, midwives, General Practitioners and Child Health, dealing with messages, recording information as appropriate. To be aware that the majority of this work will contain detailed clinical/medical information and use clinical/medical terminology. To be aware that such material may contain sensitive or confidential information Deal with queries or complaints appropriately and to be aware of sensitive information. Use a range of communication tools effectively including email, letter, telephone, fax and memo Access voicemail as necessary and pass on relevant messages Book appointments at the Health Visitors request and send out appropriate letters to clients Ability to retrieve information and use Systm One to gather and input patient details/information as requested Scan/File letters, reports and test results, many of which are of a confidential nature To undertake secure and confidential storage of records accurately and efficiently Photocopying and distribution of literature and information as requested Order stationery and stocks items and to ensure that workable levels of stationery and documentation are maintained within the department Recording of general information in the client notes. Maintain an up to date record of births, transfers in and out of caseload and reviews due Liaison with other agencies, General Practitioners, Hospitals, other Health Visitors, Interpreter Services and general public as necessary Manage own workload on a daily basis, independently and to demonstrate the flexibility required to respond to interruptions and changing priorities Type letters and documents as requested by the Team Leader Participate in team meetings Participate in the staff appraisal scheme as an appraisee and be responsible for complying with agreed personal development plans to meet set knowledge and competence objectives Undertake any necessary skills training, professional updates and mandatory training as appropriate to the post Other duties as requested by Health Visiting teams eg recording of performance data Inclusive Recruitment & Selection We are committed to being an inclusive employer and accurate data capture is an important part of that to ensure we are supportive and representative. Our aim is to ensure that all applicants can see themselves in the available categories on our application form, but we recognise that some of our data capture fields are not inclusive. We have flagged this with our system provider to ask for change. We offer encouragement and active support to applicants with additional needs, including those from ethnic minorities, with disabilities and members of the LGBTQ+ community. If you wish to adjust any aspect of the recruitment process or wish to find out more about our recruitment & selection processes, please get in touch with our Recruitment Manager: Catherine.Gilbert7@nhs.net We are continually reviewing our recruitment & selection process to support the long-term aim of Sheffield Childrens being a champion of Equality, Diversity, and Inclusion. If you have any ideas for improvement, please get in touch with Catherine Gilbert at Catherine.Gilbert7@nhs.net Trust Values The Trust is committed to providing great quality patient care and keep children, young people and families at the heart of what we do by following our CARE values: Compassion leading by kindness and showing empathy, understanding and respect Accountability striving to do the right thing and owning responsibility Respect value differences, tackling inequality and fostering a culture of inclusion Excellence delivering a high-quality standard of care

Main responsibilities To ensure post addressed to the consultant / clinical team is promptly collected, sorted, recorded and actioned as appropriate. To act on own initiative where appropriate in responding to incoming mail. Act as a focal point for the clinical team. Provide a friendly and professional service, deal with enquiries from a multitude of sources following Trust policies and standard operating procedures. Liaise with GPs, other hospitals, patients, internal medical/non-medical staff and medical/non-medical external staff by a variety of means i.e. face to face/phone/e-mail/letter on a daily basis. Ensure all duties are undertaken in line with standard operating procedures and to enable the achievement of Trust and service specific key performance indicators. Frequently receive and respond appropriately to telephone and personal enquiries from patients, relatives, GPs, other consultants and external bodies, referring enquiries to the consultants/clinical teams where necessary. This will require analysis of queries/issues, making judgements about how to deal with them and escalating as appropriate. Arrange investigations and follow up work and ensure that all results are presented to medical staff and subsequently filed into the patients medical record. Accurately record all paper/computerised patient records, updating and amending information in a timely manner and within standard operating procedures. Undertake routine or ad hoc data validation as required. Undertake typing of medical correspondence using copy, audio tapes and relevant IT systems to a high and accurate standard. This may include clinic letters, medico-legal reports and other administrative work. Process and action any direct instructions including checking appointments/review lists/investigations/diagnostic tests/interpreters have been booked as required. Keep appropriate statistical records/information as and when required for the clinical team for audit purposes. Provision of statistical returns required at regular intervals. This will involve entering statistical data onto databases. To be responsible for ensuring copies of correspondence are stored in the patients record in accordance with standard operating procedures. To attend meetings and committees to provide secretarial support by taking meetings and arranging meetings as and when required. This could include support to Consultants with research articles, preparation of teaching materials, etc. To be responsible for the preparation of discharge summaries in a timely manner in accordance with the locally agreed standards. General To carry out general administration duties and provide clerical assistance as required. To support the induction and training of new staff within the secretarial service. To allocate work to support/relief staff. To order and take receipt of general office stationary and equipment and to organise equipment repairs. Inclusive Recruitment & Selection We are committed to being an inclusive employer and accurate data capture is an important part of that to ensure we are supportive and representative. Our aim is to ensure that all applicants can see themselves in the available categories on our application form, but we recognise that some of our data capture fields are not inclusive. We have flagged this with our system provider to ask for change. We offer encouragement and active support to applicants with additional needs, including those from ethnic minorities, with disabilities and members of the LGBTQ+ community. If you wish to adjust any aspect of the recruitment process or wish to find out more about our recruitment & selection processes, please get in touch with our Recruitment Manager: Catherine.Gilbert7@nhs.net We are continually reviewing our recruitment & selection process to support the long-term aim of Sheffield Childrens being a champion of Equality, Diversity, and Inclusion. If you have any ideas for improvement, please get in touch with Catherine Gilbert at Catherine.Gilbert7@nhs.net Trust Values The Trust is committed to providing great quality patient care and keep children, young people and families at the heart of what we do by following our CARE values: Compassion leading by kindness and showing empathy, understanding and respect Accountability striving to do the right thing and owning responsibility Respect value differences, tackling inequality and fostering a culture of inclusion Excellence delivering a high-quality standard of care

Please find attached Job description and person specification. Inclusive Recruitment & Selection We are committed to being an inclusive employer and accurate data capture is an important part of that to ensure we are supportive and representative. Our aim is to ensure that all applicants can see themselves in the available categories on our application form, but we recognise that some of our data capture fields are not inclusive. We have flagged this with our system provider to ask for change. We offer encouragement and active support to applicants with additional needs, including those from ethnic minorities, with disabilities and members of the LGBTQ+ community. If you wish to adjust any aspect of the recruitment process or wish to find out more about our recruitment & selection processes, please get in touch with our Recruitment Manager: Catherine.Gilbert7@nhs.net We are continually reviewing our recruitment & selection process to support the long-term aim of Sheffield Childrens being a champion of Equality, Diversity, and Inclusion. If you have any ideas for improvement, please get in touch with Catherine Gilbert at Catherine.Gilbert7@nhs.net Trust Values The Trust is committed to providing great quality patient care and keep children, young people and families at the heart of what we do by following our CARE values: Compassion leading by kindness and showing empathy, understanding and respect Accountability striving to do the right thing and owning responsibility Respect value differences, tackling inequality and fostering a culture of inclusion Excellence delivering a high-quality standard of care

What skills and experience we're looking for

Chaucer School is an ACE aware/trauma informed school that places our young people at the heart of everything that we do. All staff whether teaching or support staff have a desire to see our young people reach their potential and become successful, happy and confident young adults.

We are currently seeking a professional support staff to join our support services team. An overriding requirement for all staff coming to work at Chaucer is that they want to work with and alongside young people.

We are seeking an enthusiastic and committed professional to join our administrative services within school. Working to the Administrative Services Manager the post holder will be key in providing efficient and effective delivery of front of house services through our main office, servicing parents, students, staff and visitors. The effective delivery of these services, the quality of response and communication and the professional approach to all stakeholders will be key success criteria.

Do you have:

• Excellent interpersonal and communication skills
• Good organisational, time management and IT skills
• An ability to use your initiative
• Systematic and effective documentation and record-keeping
• The ability to deal sensitively and discreetly with a wide range of people
• An interest in whole school issues and a desire to work with young people
• A smile and a can do attitude
• A desire and ability to reflect on practice and constantly improve

Please see attached recruitment pack for further details

What the school offers its staff

Please see attached recruitment pack for further details

Commitment to safeguarding

Everybody at Chaucer school has a statutory duty to "safeguard and promote the welfare of children"

What skills and experience we're looking for



We are looking for someone who:



• Is approachable and organised with good attention to detail.
• Is able to prioritise their work effectively and remain calm when dealing with competing priorities and deadlines.
• has exceptional interpersonal and communication skills, both written and oral
• has experience of maintaining manual and computerised records and can undertake routine financial administration
• has an understanding and ability to maintain confidentiality
• Has good literacy, numeracy and ICT skills.
• Is a team player with a collaborative and flexible approach.
• is able to form positive relationships with pupils, families and staff
• Has first aid training or is willing to complete it.




What the school offers its staff



We will offer you:



• a caring and positive working environment.
• a highly skilled, professional and motivated staff team.
• a supportive governing body and senior leadership team, all of whom are committed to your professional development
• warm and welcoming pupils and families
• collaborative working practice with a wide range of stakeholders




Further details about the role



The Role



Your responsibilities will include:



• Welcoming visitors and serving as the first point of contact for enquiries
• Ensuring smooth administrative processes
• Managing tasks efficiently and responding to diverse school needs
• Contributing to a supportive and inclusive school culture
• Engaging in all aspects of school life
• Providing administrative support to teachers, staff, and the school leadership team
• Upholding the school's policies and procedures.




Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment. Our recruitment process follows the keeping children safe in education guidance. Offers of employment may be subject to the following checks (where relevant): childcare disqualification Disclosure and Barring Service (DBS) medical online and social media prohibition from teaching right to work satisfactory references suitability to work with children You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

What skills and experience we're looking for



Admin & Clerical Level 2



PERMANENT – to start September 24 (or earlier if possible)



Monday to Friday 8am –4pm (3.30pm on Fridays)

Are you keen to take on a new challenge, and have a ‘positive can-do attitude’ which will enhance our dynamic admin team?Mossbrook School is a split site school which educates and cares for primary aged pupils who have a range of learning difficulties and disabilities including Autism. We are looking for a clerical officer who is up for working in a challenging, forward-thinking school. This post will predominantly be based at our main site however you may be required to work at our Hub site which is only five minutes away; Chancet Wood Drive, Sheffield, S8 7JR.

The successful candidate will be our receptionist, and the first contact for pupils, parents and staff. We are looking for a friendly, polite, caring individual who will promote our nurturing ethos in their approach. The role will also involve managing our Annual Review process within school and maintaining our school website. Full training will be given to the right person.

Closing date: Midnight on 08/07/24

Please be aware that it is an offence to apply for a role if you are barred from engaging in regulated activity relevant to children. As part of our safer recruitment process, an online search will now take place

We value our diverse workforce and aim to work together to make the most of our differences. We welcome applications from everyone. Under the Disability Confident Scheme, disabled applicants, who meet the essential criteria of this job, are guaranteed an interview.

We are committed to safeguarding and promoting the welfare and safety of children and vulnerable adults and expect all staff to share this commitment. All successful candidates will be required to complete an Enhanced Disclosure and Barring Service Check

What the school offers its staff



We can offer:

• Wonderful children who we learn from every day
• Supportive parents who have a strong sense of community
• A professional, committed and friendly staff team
• A strong positive ethos and a school where everyone is valued and treated with respect
• The opportunity to undertake a range of professional development opportunities
• A committed and dedicated leadership team and Governing Body



Commitment to safeguarding

We value our diverse workforce and aim to work together to make the most of our differences. We welcome applications from everyone. Under the Disability Confident Scheme, disabled applicants, who meet the essential criteria of this job, are guaranteed an interview. We are committed to safeguarding and promoting the welfare and safety of children and vulnerable adults and expect all staff to share this commitment. All successful candidates will be required to complete an Enhanced Disclosure and Barring Service Check.

What skills and experience we're looking for



We are looking for someone who:



• Is approachable and organised with good attention to detail.
• Is able to prioritise their work effectively and remain calm when dealing with competing priorities and deadlines.
• has exceptional interpersonal and communication skills, both written and oral
• has experience of maintaining manual and computerised records and can undertake routine financial administration
• has an understanding and ability to maintain confidentiality
• Has good literacy, numeracy and ICT skills.
• Is a team player with a collaborative and flexible approach.
• is able to form positive relationships with pupils, families and staff
• Has first aid training or is willing to complete it.




What the school offers its staff



We will offer you:



• a caring and positive working environment.
• a highly skilled, professional and motivated staff team.
• a supportive governing body and senior leadership team, all of whom are committed to your professional development
• warm and welcoming pupils and families
• collaborative working practice with a wide range of stakeholders




Further details about the role



The Role



Your responsibilities will include:



• Welcoming visitors and serving as the first point of contact for enquiries
• Ensuring smooth administrative processes
• Managing tasks efficiently and responding to diverse school needs
• Contributing to a supportive and inclusive school culture
• Engaging in all aspects of school life
• Providing administrative support to teachers, staff, and the school leadership team
• Upholding the school's policies and procedures.




Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment. Our recruitment process follows the keeping children safe in education guidance. Offers of employment may be subject to the following checks (where relevant): childcare disqualification Disclosure and Barring Service (DBS) medical online and social media prohibition from teaching right to work satisfactory references suitability to work with children You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

Gen-C Ltd – Parts/Accounts Administrative Assistant

Background summary
Gen-C Ltd is an independent industrial gas engine specialist based in Dinnington, near Sheffield in South Yorkshire.

On 1st January 2013 Gen-C was made the sole UK distribution sales partner for Motortech, a global leader in industrial gas engine control systems, and Gen-C returned sales in that year of over £500,000 in Motortech products – significantly more that than the £375,000 target that Motortech had set.

In 2020, Gen-C sales from Motortech exceeded £1m for the first time and are also key UK sales partners for other companies whose products complement our scope of supply.

As well as supplying parts to gas engine customers across the UK and Ireland, the company also has a projects team who are market leaders in control panel upgrades – a business activity that works together with the parts business, using many of our sales components within its solutions.

The company also has two Sister businesses – LouwSon Energy, a gas engine solutions business which buys and sells gas engines and packages who Gen-C are a key supplier for, and Re-Power, a Dutch business based in Nijland, (Friesland, Holland) who offer a similar service as Gen-C within the Netherlands, and who regularly exchange stock and services in mutual support of each other.

Key Roles and responsibilities
• Sales/Finance/Office Administration
• Sale of Spare Parts; Identifying parts required for customers
• Liaising with suppliers regarding part availability
• Goods receiving, track part orders and follow up on any late deliveries
• Stock picking and shipment/package preparation correct to picking list for spares orders
• Stock Management; undertaking stock takes to ensure stock is recorded and allocated correctly
• Prepare shipping labels (in third party courier system) ensuring accuracy of information
• Liaise with Project Team to pick BOM and ad-hoc items
• Accounts payable & receivable
• Accurate and efficient data entry
• Attend training as required by the Company
• Maintain confidentiality regarding all company matters such as customers, suppliers, finances, manufacturing, products and designs.
• At all times present the professional image the company strives to maintain, ensuring you act as an ambassador for the Company.
• All duties to be carried out utilising safe working methods and appropriate PPE, with due regard to the Health and Safety, COSHH and other relevant legislation.
• Other relevant ad hoc duties

Key skills and qualities typical for the role
• Fluent in Microsoft Office
• Sage Line 50 experience preferred but not essential
• Admin/Customer Service experience required
• Flexible work hard / play hard mentality
• Meticulous attention to detail
• Team player and good integrator whilst still managing own domain
• Good Organisational Skills
• Be able to work to deadlines
• Adaptable to multiple roles dependant on business needs


Role summary

In its simplest form, this role is about getting our stock out to customers, however, it has many layers and the right person will need to have a full armoury of skills to be successful. Well over half of our company’s turnover comes from parts sales and we have a real commitment to give excellent service to both our suppliers and customers. The role is an integral part of our organisation with a varied workload to include all general administrative tasks, reporting directly to the Finance Manager.

This is a fulltime, permanent, office-based role.

Please view the attached Job Description and Person Specification documents for full details regarding this post. When completing your application please ensure that you clearly demonstrate how you meet the role criteria.

Please view the attached Job Description and Person Specification documents for full details regarding this post. When completing your application please ensure that you clearly demonstrate how you meet the role criteria.