Total 220 administrative clerical job vacancies in city of london london se1 1aa

Job Description 

• Provide day-to-day administrative support to the Manager and other departments as needed. 

• Assist in scheduling meetings, site visits, and coordinating appointments for the project management team.

• Track project timelines and ensure timely submission of required documents and reports. 

• Coordinate with internal teams and subcontractors to facilitate seamless project workflows. 

• Ensure accurate documentation for legal and regulatory compliance, including building permits and

safety regulations. 

• Assist in maintaining compliance with industry regulations, including safety standards, environmental

requirements, and labor laws. 

• Help manage safety documentation, incident reports, and ensure that all employees are up-to-date on required certifications. 

• Ensure proper filing and easy retrieval of important project documentation, both in physical and

electronic formats. 

• Liaise with project managers, engineers, and external vendors to coordinate and compile necessary

documentation for ongoing projects.  

Job Qualifications

• Candidate must possess at least a Diploma/ in Business Studies/Administration/Management, Secretarial or equivalent.
• Minimum with 1 year of relevant working experience at the managerial level preferably in Construction or its related industry.
• Great knowledge of MS Office and MS Excel.
• Good in interpersonal skills, able to communicate and coordinate effectively with the Project Team.
• Good working attitude
• Able to converse in Mandarin and English Language.
• Fresh graduates are welcome to apply.

We are looking for Fresh Graduates to join our firm and to engage in our varied portfolio of interesting and challenging Personal Commercial and Corporate Banking Departments. We provide training and have some of the brightest and most talented individuals who are our most valuable assets. We offer good pay, prospects and exciting work with social values our people relate to and respect. We recognize and appreciate the work of our lawyers and staffs and are constantly looking out for ways to improve our working environment.

Fresh Grad welcome to apply

We focus in today's challenging business environment and offer effective service to clients, efficient knowledge management and reliable information systems.

- Leadership qualities, an enthusiastic and positive attitude

- Good communication and interpersonal skills

-Candidate must be resourceful and pro-active with good attitude.

-The Candidates should have the following characteristics: -

- Be well-organized, responsible and able to multitask.

- Must possess good written & verbal communication skills in both English &

Bahasa Malaysi & Mandarin.

- Good work discipline;

- Training will be provided for those without experience.

- Those with experience are welcome to apply, and must be able to work independently and diligently,

Key Responsibilities:

• Serve as the point of contact between the MD and internal/external clients (especially China/Hong Kong counterparts and bankers).
• Screen, collate, and distribute legal documents.
• Handle requests and queries.
• Manage the MD’s diary, schedule meetings, and appointments.
• Arrange travel plans.
• Take dictation and minutes.
• Produce reports, presentations, and briefs.

Requirements:

• No experience needed (training provided).
• Proficiency in MS Office and Mandarin is required.
• Must be able to speak English and Chinese
• Strong organizational and time management skills.
• Ability to multitask and prioritize tasks effectively.
• Discretion and confidentiality.
• Mandarin speaking

How to Apply:

Email, us your resume (a passport size photograph, copies of your certificates including SPM /STPM/ A Level’s/University transcripts) to the HR Manager, Attention: Ms.Soo, Messrs Kington Tan Dzul. su@kingtontandzul.com

For inquiries, call Ms. Soo at 016-920 0390.

Benefits:

• Starting salary: RM2,800 for fresh graduates.
• Medical,
• Special allowance,
• Dinner allowance included.
• Open Culture
• Personal development opportunities
• EPF / Socso

How to Apply:

Email your resume (include certificates, transcripts, expected salary, and a passport-sized photo) to the HR Manager, Ms. Soo: su@kingtontandzul.com

For inquiries, call Ms. Soo at 016-920 0390.

Job description

• Receiving visitors and guests by greeting, welcoming, directing them appropriately.
• Answering and transferring calls to respective department/staff if necessary.
• Perform administrative and clerical tasks such as document preparation, handling incoming and outgoing correspondence.
• Maintaining office/pantry’s supplies/inventory and restock in advance.
• Liaise with suppliers/vendors and building management for any related issues.
• Maintaining office cleanliness, tidiness and safety precautions are in order.
• Manage schedule and tidiness of meeting room.
• Handling corporate meals such as contact suppliers, ordering, receiving and etc.
• Ad-hoc task assigned by superior.

Requirement:

• At least with diploma certification.
• Fresh graduates are welcome.
• Proficiency in MS Office (Excel, Word, and PowerPoint, in particular).
• Observant and alert to detail.
• Proficiency in English, Mandarin, and Bahasa Melayu with listening, speaking, reading, and writing.
• Preferred applicant who can communicate in Mandarin.

Job Info

• Operations hours are from Monday to Friday, 8.00am to 5.00pm.
• Free daily breakfast and luncheon.
• We offer attractive benefit perks to the successful candidates.

Perks & Benefits

• Nearby public transport
• Central location
• Medical insurance
• Dental Insurance
• Health Screening
• Vision Benefit
• Corporate Meals
• Corporate Events
• Open culture
• Personal development opportunities

職位描述

• 視需要提供經理和其他部門日常行政支援。

• 協助安排會議、現場考察以及協調專案管理團隊的任命。

• 追蹤專案時間表並確保及時提交所需的文件和報告。

• 與內部團隊和分包商協調，以促進無縫的專案工作流程。

• 確保準確記錄法律和法規合規性，包括建築許可和

安全規定。

• 協助維持對產業法規的遵守，包括安全標準、環境標準

要求和勞動法。

• 協助管理安全文件、事故報告，並確保所有員工均獲得最新的所需認證。

• 確保重要專案文件的正確歸檔和輕鬆檢索，無論是實體文件或

電子格式。

• 與專案經理、工程師和外部供應商聯絡，協調和編譯必要的內容

正在進行的專案的文檔。

任職資格

• 候選人必須至少擁有商業研究/行政/管理、秘書或同等學歷的文憑。
• 至少具有 1 年管理階層的相關工作經驗，最好在建築或其相關行業。
• 精通 MS Office 和 MS Excel。
• 良好的人際溝通能力，能夠與專案團隊進行有效的溝通與協調。
• 良好的工作態度
• 能夠用國語和英語交談。
• 歡迎應屆畢業生申請。

職位描述

• 透過問候、歡迎、適當引導來接待訪客和客人。
• 如有需要，接聽電話並將其轉接到相應部門/員工。
• 執行行政和文書任務，例如文件準備、處理傳入和傳出的信件。
• 維護辦公室/食品儲藏室的用品/庫存並提前補充庫存。
• 就任何相關問題與供應商/供應商和建築管理人員聯絡。
• 保持辦公室清潔、整潔，並做好安全預防措施。
• 管理會議室的日程安排和整潔。
• 處理公司餐食如聯絡供應商、訂購、收貨等。
• 上級臨時指派的任務。

要求：

• 至少有文憑認證。
• 歡迎應屆畢業生。
• 熟練使用 MS Office（尤其是 Excel、Word 和 PowerPoint）。
• 善於觀察，對細節保持警覺。
• 精通英語、華語和馬來語，具備聽、說、讀、寫能力。
• 能用國語溝通的優先申請人。

職位資訊

• 營業時間為週一至週五，上午 8 點至下午 5 點。
• 每日免費早餐和午餐。
• 我們為成功的候選人提供有吸引力的福利待遇。

津貼和福利

• 附近的公共交通
• 中心位置
• 醫療保險
• 牙科保險
• 健康檢查
• 視力益處
• 公司餐點
• 企業活動
• 開放文化
• 個人發展機會

Service: Education

Closing Date: Wednesday 11th December 2024

Senior Clerical Assistant, Rothesay Joint Campus.

Argyll and Bute Council are recruiting a Senior Clerical Assistant at Rothesay Joint Campus for 35-hours per week, with an anticipated start date of Monday 6th January 2025. This is a permanent, non-term-time post, with work commitments during school holiday periods.

As Senior Clerical Assistant, you will provide high quality clerical and administrative support while overseeing the general day-to-day running and management of the Rothesay Joint Campus School Office and its clerical team. The successful candidate should be highly motivated and be able to work on both their own initiative and as part of a team.

Applicants should note that:-

• The post is not suitable for job share.
• The Rehabilitation of Offenders Act 1974 (Exclusions and Exceptions) (Scotland) Order 2013, as amended, applies to this post.
• This post requires Protection of Vulnerable Group (PVG) Membership in relation to working with children.

To apply for this vacancy, please click on the Apply Now button at the top of this page.

If you would like clarification on any information contained within the vacancy advert and/or the job description you will require to speak with the recruiting manager, who is:

• Fraser Lindsay, AFA
• Telephone: 01700501030
• Email: fraser.lindsay@argyll-bute.gov.uk
• Reference: ARB15366/AED01026

Please note that you cannot apply for this vacancy by contacting the recruiting manager, applications must be made by clicking on the Apply Now button at the top of this page.

Please also note that we do not accept CVs, only applications completed and submitted via the Apply Now button on this page.

We encourage applications from people from all backgrounds and aim to have a workforce that represents the wider society that we serve. We pride ourselves on being an employer of choice. We champion diversity, inclusion and wellbeing and aim to create a workplace where everyone feels valued and a sense of belonging. To find out more about our commitment to this please visit Equality & Diversity Policy

Proud member of the Disability Confident employer scheme

As an Administrative Specialist, you will perform the following duties:

• Maintain time and attendance; copy, scan, print, and compile documents; maintain control of incoming and outgoing mail/packages; and obtain office equipment and supplies; Effectively plan and organize work; Perform administrative duties for senior-level staff, including assembling background materials and records; preparing reports, make necessary arrangements for travel including airline, hotel and car rental reservations for ELPO staff; Assist and advise staff on all procedural and administrative aspects of action items; Under the direction of the supervisor and with knowledge of functional assignment and areas of expertise, assigning actions, with annotation on any applicable background material, to the appropriate office; Implement, monitor, maintain and support various administrative programs to include records management, files management, reports control and perform a variety of administrative support functions for Office supervisors and staff, as well as provide technical support services to facilitate the workflow of the office.
• Evaluate procedures and determine when changes need to be made and independently effect the changes; Research and obtain background information for required actions through available tools such as automated databases, historical files, and review of previous or current studies/projects on related topics.
• Respond to administrative issues and inquiries and resolve a variety of conflicts regarding administrative policies and processes among organizational issues; Serve as liaison for the office; interface with high-ranking officials both within and outside of the Department. Accomplishes any follow-up required; keeps staff members advised.
• Prepare legal correspondence, charts, tables, and reports using various software packages, including MS Word, Excel, PowerPoint, and SharePoint; Proofread all correspondence and is responsible for correcting grammatical, typographical, and formatting errors and ensures timely submission through the appropriate signature process.

As the federal agency whose mission is to ensure the fair and impartial administration of justice for all Americans, the Department of Justice is committed to fostering a diverse and inclusive work environment. To build and retain a workforce that reflects the diverse experiences and perspectives of the American people, we welcome applicants from the many communities, identities, races, ethnicities, backgrounds, abilities, religions, and cultures of the United States who share our commitment to public service.

As an Administrative Specialist, duties include, but are not limited to, the following:

• Provide high level administrative support to the Section Chief and Deputies.
• Serve as Correspondence Tracking System Coordinator to track all incoming and outgoing packages to the Front Office and other DOJ components.
• Provide support to the Expert Witness and Judgment Fund Programs.
• Serve as a Timekeeper for the Section; review all requests for accrual of travel compensatory time; perform audits of leave balances; resolve or troubleshoot issues.
• Represent the Section on work groups for building security; serve as fire drill monitor.
• Assist with planning for the Section's Continuity of Operations Planning exercises.
• Set up conference rooms for management meetings including video teleconference with assistance from the Office of Information Technology.
• Maintain spreadsheets of applicants for attorney hiring; track metrics; coordinate candidate interview schedules; liaise with hiring committee members.
• Prepare new employee packets; coordinate office assignments; and provide office equipment and supplies.
• Maintain annual telework forms and training completion certificates.
• Edit and proofread training materials created by others.
• Liaise with management and employees to coordinate volunteer opportunities.
• Assist with administrative aspects for intern hiring.
• Serve as a Section-wide purchase card holder, ensure that all invoices are properly stamped and filled out.
• Answer transit subsidy questions; liaise with Office of Administrative Services.
• Assist with building & office equipment support (phones; computer; furniture)

As an Administrative Specialist, you will perform the following duties:

• Maintain time and attendance; copy, scan, print, and compile documents; maintain control of incoming and outgoing mail/packages; and obtain office equipment and supplies; Effectively plan and organize work; Perform administrative duties for senior-level staff, including assembling background materials and records; preparing reports, make necessary arrangements for travel including airline, hotel and car rental reservations for ELPO staff; Assist and advise staff on all procedural and administrative aspects of action items; Under the direction of the supervisor and with knowledge of functional assignment and areas of expertise, assigning actions, with annotation on any applicable background material, to the appropriate office; Implement, monitor, maintain and support various administrative programs to include records management, files management, reports control and perform a variety of administrative support functions for Office supervisors and staff, as well as provide technical support services to facilitate the workflow of the office.
• Evaluate procedures and determine when changes need to be made and independently effect the changes; Research and obtain background information for required actions through available tools such as automated databases, historical files, and review of previous or current studies/projects on related topics.
• Respond to administrative issues and inquiries and resolve a variety of conflicts regarding administrative policies and processes among organizational issues; Serve as liaison for the office; interface with high-ranking officials both within and outside of the Department. Accomplishes any follow-up required; keeps staff members advised.
• Prepare legal correspondence, charts, tables, and reports using various software packages, including MS Word, Excel, PowerPoint, and SharePoint; Proofread all correspondence and is responsible for correcting grammatical, typographical, and formatting errors and ensures timely submission through the appropriate signature process.

Duties include but are not limited to:

• Leads initiatives and participates fully in planning, implementing, coordinating, and evaluating of ILAB administrative functions.
• Serves as a key member of the ODUS staff, making substantial contributions to overall program planning, policy, and internal and external coordination.
• Provide expert advice and counsel on administrative operations and policies and on the availability and use of resources to achieve ILAB's mission and goals.
• Serves as an expert and has oversight over the budget, human resources, procurement, information technology, and other administrative functions.
• Analyzes and strengthens internal policies and assists in developing processes and procedures.
• Advises the Deputy Undersecretary, Associate Deputy Undersecretaries, and the Chief of Staff on any issues identified and recommends solutions.
• Ensures the planning, provision, and coordination of administrative and office services and support, including space management, telecommunications, repairs, travel, training, records management, safety and health, COOP coordination, budget, procurement, human resources, IT access, and personnel security/badge process.
• Keeps abreast of and ensures compliance with regulations, policies, and laws and communicates effectively to the Bureau leadership on administrative requirements and developments with OASAM. DOL, OMB, OPM, and Congress which pertain to lLAB or impact plans and programs.
• Provides authoritative advice, guidance, and overall direction for administrative and management services to ILAB.
• Keeps abreast of and ensures compliance with regulations, policies, and laws and communicates effectively to the Bureau leadership on administrative requirements and developments with OASAM. DOL, OMB, OPM, and Congress which pertain to lLAB or impact plans and programs.
• Provides authoritative advice, guidance, and overall direction for administrative and management services to ILAB.
• Serves on the ODUS leadership team and as the key advisor to the Deputy Undersecretary, Associate Deputy Undersecretaries, Chief of Staff, Office Directors, and other supervisors in administration and management.
• Plans work to be accomplished by subordinates; makes assignments based on capability and expertise; evaluates the work performance of subordinates; develops performance standards; gives advice or instruction to subordinates on work and administrative matters; and identifies developmental and training needs of employees, providing or arranging for needed development or training.
• Interviews candidates for positions; recommend appointment, promotion, or assignment for positions; hears or resolves complaints from employees; refers group grievances and more serious unresolved complaints to a higher level; and effects disciplinary measures.
• Responsible for ensuring all personnel management actions are following merit principles and Equal Employment Opportunity (EEO) program guidance.
• Provides leadership and direction in preparing any request from the Department of Labor administrative offices, ensuring a proper
  response, compliance with timelines, etc.
• Serves as a confidential advisor to the Deputy Undersecretary and has access to confidential and sensitive information regarding personnel and management issues.

***THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION**

Duties include but may not be limited to the following:

Administrative Management:

• Provides for the overall administrative management of the Mental Health Service.
• Advises, plans, develops, implements, and evaluates administrative processes and programs such as contract management, funds management, clinic flow, clinic scheduling,
• staffing efficiency, labor mapping, access, strategic planning, and communication across the Service Line.
• Manages a variety of administrative functions, including the Service appointment calendar, distribution and dissemination of incoming mail, internal controls, records management, publication, and forms management.
• Ensures inquiries, correspondence, and actions are addressed in a timely fashion following established templates, suspense timelines, or other process as appropriate.
• Develops performance metrics and process measurement methods - collecting data from various sources; analyzing data; developing reports; and providing guidance to the Service Chief and other clinical staff.

• Analyzes resource needs and makes recommendations based on staffing needs, approval of individual expenditures for all non-recurring items; approving and preparing all requests for funding, etc.
• Performs analysis of budget requests by employing techniques such as cost-benefit analysis, program tradeoffs, and explorations of alternative methods of funding to ensure that program objectives are met.
• Coordinates equipment needs with internal and external staff, research specific equipment needs, how it will be used, obtains quotes, conducts market research, obtains, and justifies approvals, communicates with contracting and coordinates delivery and installation.
• Serves as the Contracting Officer Representative (COR) for medical service contracts needed for the provision of essential patient care within the Medical Center and CBOCs.

• Administers and oversees all aspects of personnel management within the Service.
• Provides advice on interpretation and application of a variety of human resources policies, practices, and procedures that affect the Mental Health Service Line.
• Directs recruitment and onboarding activities, research and input for market pay development and reviews, and other personnel administrative tasks.
• Reviews and maintains personnel action requests, awards, promotions, and supervisors' disciplinary action documentation.
• Maintains files and documents on all personnel actions, coordinating actions with appropriate staff or supervisor, monitoring current and projected personnel actions, and providing continuous status updates.

• Conducts data research and analysis on specific programs and incentives such as book ability, cost outliers, and contract management items.
• Performs review and analysis of productivity data, developing action plans that lead to improved performance and/or productivity and implementation of improved management controls.
• Develops short- and long-range plans to ensure programs and services support objectives and are synchronized with facility and VHA goals and requirements.
• Develops, conducts, or directs special studies to resolve problems that arise (or could potentially arise) related to new or altered program requirements or resources issues, providing the basis for planning, organizing, and controlling both day-to-day and long-term operations of the Service.

• Plans and directs the activities of subordinates and managing training and support needs to assure an appropriate work environment.
• Provides oversight of the day-to-day work completed by subordinates. Sets and prepares schedules for completion of work.
• Develops performance plans and evaluates the performance of direct reports.
• Provides administrative oversight and guidance (not supervision) over the performance of the clinical subordinates as the direct extension of the Mental Health Service Chief.
• Gives advice, counsel, and instruction to employees on both work and administrative matters.
• Hears and resolves minor complaints from employees; refers group grievances and more serious unresolved complaints to a higher-level supervisor or manager.
• Performs other related duties as assigned.

The Mental Health Service provides a wide array of complex specialty care programs, including Primary Care Mental Health Integration (PCMHI), Mental Health Clinic (MHC), Mental Health Intensive Case Management (MHICM), Psychosocial Rehabilitation & Recovery Centers (PRRC), PTSD Clinical Team (PCT), Substance Abuse Residential Rehabilitation Treatment Program (SARRTP), Substance Treatment Outpatient Program (STOP), Suicide Prevention, Intimate Partner Violence Assistance Program (IPV), Acute MH Inpatient Unit, as well as the associated training programs.

Administrative Management:

• Provide for the overall administrative management of the Mental Health Service.
• Responsible for advising, planning, developing, implementing, and evaluating administrative processes and programs such as contract management, funds management, clinic flow, clinic scheduling, staffing efficiency, labor mapping, access, strategic planning, and communication across the Service Line.
• Monitor administrative performance and suspense actions.
• Develop performance metrics and process measurement methods - collecting data from various sources; analyzing data; developing reports; and providing guidance to the Service Chief and other clinical staff.
• Identify the linkage in complex systems and diverse processes in order to obtain efficiencies that improve quality of care while balancing improvement of operational performance and conservation of resources.
• Review documents, reports, and/or applications for omissions and inconsistencies, and ensures data entry is complete and accurate in order to maintain suspense controls on actions such as project milestones, progress reports, funding accomplishments, and compliance strategies.
• Maintain continuous liaison and communication with staff to ensure assigned actions are handled within prescribed time limits and that responses conform to procedural and substantive requirements.

• Administer and oversees all aspects of personnel management within the Service.
• Provide advice on interpretation and application of a variety of human resources policies, practices, and procedures that affect the Mental Health Service Line.
• Direct recruitment and onboarding activities, research and input for market pay development and reviews, and other personnel administrative tasks.
• Review and maintain personnel action requests, awards, promotions, and supervisors' disciplinary action documentation.
• Maintain files and documents on all personnel actions, coordinating actions with appropriate staff or supervisor, monitoring current and projected personnel actions, and providing continuous status updates.
• Review related reports and analyzes trends to identify deficiencies or discrepancies and recommends plans to improve efficiency of processing actions and solutions to eliminate recurrence of unfavorable conditions.

• Exercises direct supervisory authority over the staff of the Directorate's Administrative Office staff, comprised of 12-16 professional, technical and support positions.
• Serves as a member of the Directorate leadership team and is the principal advisor to the Associate Director for developing or reviewing plans and authorizations for business operations and administrative support.
• Oversees the total Washington Cultural Resources Directorate budget including formulating both current and future year needs, allocating funds, and executing the directorate's budget and financial operations.
• Serves as liaison to the National Park Service HR office, and coordinates the human resources management program of the Cultural Resources Directorate.
• Supervises and coordinates information technology policy and planning activities of the Cultural Resources Directorate.