Total 31 administrative clerical job vacancies in central ohio hospice

The Cincinnati VA Medical Center (CVAMC) is a two-division campus located in Cincinnati, OH and Fort Thomas, KY serving 15 counties in Southwest OH, Northern Kentucky, and Southeast Indiana with 6 Community Based Outpatient Clinics located in Bellevue, KY; Florence, KY; Lawrenceburg, IN; Hamilton, OH; Clermont County, OH, and Georgetown, OH. The CVAMC also supports two off main campus locations in the Cincinnati area via an Eye Center and Mental Health Outreach Community Division.

Major duties and responsibilities include:

Personnel Administration and Management

• Leads in administering programs concerning equal opportunity, merit promotion, employee/labor-management relations and position management
• Space management
• Approving supply orders and resource management

• Maintains awareness of available resources and makes recommendations regarding needs and distribution
• Gathering and analyzing budget needs
• Maintains internal controls for fiscal management
• Assembles and compiles budget information

• Manages procurement and contracting for the service
• Prepares procurement requests and evaluates proposals for work
• Initiates and prepares contracts

• Examines, certifies and audit vouchers submitted for payment, while assessing compliance with applicable laws, regulations, policies and procedures.
• Establishes and maintains internal controls systems with a special emphasis on the operational areas identified as having a high risk of fraud, waste, and abuse.
• Ability to communicate either by phone or correspondence with veterans, fiduciary, other offices with inquiry results.
• Prepares fiscal, administrative, and other statistical reports as deemed appropriate and/or as required and serves on such other projects as directed.
• Responds to inquiries from Congressional Offices, Regional Counsel and Office of Inspector General.
• Must have a thorough understanding of the various benefit programs and the payment procedures and regulations applicable to each program administered by the Department.
• Independently performs reviews for accuracy and consistency of data such as audits, debts, and reimbursement.
• Ensures that recurring reports are accurately complied and completed on time.
• Provides technical advice to all Regional Office employees on complex and unusual benefit award adjustments, special payment issues, and accounts receivable actions on the applicable computer applications.
• Ability to use specific VA computer applications, in additions to Microsoft Excel, Word and other electronic database applications.
• Performs accounting reviews and payment function checks for discrepancies and advises management with proposes plans to prevent future unassociated funds situations.
• Provides administration support to management staff for personnel management, budget administration, procurement and other financial related activities.
• Serve as subject matter expert in all areas of the Financial Operations section.
• Oversee the work of the Financial Administrative Specialist and ensures appropriate separations of duties are in place and the financial integrity of the regional office is maintain and upheld.
• Develops procedures and coordinates activities across functional lines with other divisions, Regional Offices, service organization, and with other government departments or agencies.
• Establishes and maintains internal controls systems with a special emphasis on the operational areas identified as having a high risk of fraud, waste, and abuse.
• Responsible for planning, organizing, assigning and reviewing the work performed within the Operations area.
• Must be well versed in all facets of the financial and general operating procedures for the Regional Office, which requires substantial technical and managerial expertise.
• Serves as a Certifying Official authorizing all financial transactions, adjustments, and Collections.
• Ability to conduct the most detailed audits and analysis.
• Skilled in completing oral and written presentations that are clear, concise and logical.

The Supervisory Administrative Officer duties include, but are not limited to:

• Interprets current administrative policies and implementing new administrative policies when necessary.
• Maintains Equipment Inventory Listing (EIL) for service.
• Responsible for management of position descriptions, functional statements, vacancy announcements, and hiring process for incoming employees.
• Establishes and submits budgets for department control points; approves individual expenditures for non-recurring items; prepares proposals for funding requests above budget.
• Carries out Equal Employment Opportunity policies and program activities and adheres with all policies and directives.
• Oversees space management activities including assignment of space to personnel.
• Responsible for performance monitoring and database development.
• Serves as the Service Managerial Cost Accounting Manager to assure accurate and up-to-date labor mapping.
• Provides technical and administrative supervision to three or more assigned subordinates in Psychiatry Service.

• Duty 1: Serves as the branch administrative support specialist for the assigned branch and section leader(s). Focuses on tasks, prepares a wide variety of recurring and nonrecurring correspondences, reports, and other documents from information obtained from the staff, files, and other sources.

• Duty 2: Serves as the unit administrative support specialist for all government related responsibilities. Serves as the ATAAPS Customer Service Representative (CSR), Timekeeper, Defense Civilian Payroll System (DCPS) and Forms & Account Management Service (FAMS) Monitor.

• Duty 3: Performs other administrative work in support of the office/organization including meeting support, special event planning, and program reviews. Independently creates meeting minutes and follows-up on action items/commitments made during meetings and conferences by Division leadership and staff members.

• Duty 4: Provides Administrative and Records Management. Develops, establishes, updates, and maintains office procedures and standard processes, including electronic records management and document libraries ensuring effective and efficient operation of the office.

• Duty 5: Serves as the primary unit Activity Distribution Office (ADO) and Defense Travel System (DTS) Representative. Reviews and processes incoming and outgoing mail, correspondence, publications, regulations and directives associated.

As a Lead Administrative Program Specialist at the GS-0301-13 some of your typical work assignments may include:

• Lead the team in identifying, distributing, and balancing workload and tasks among employees in accordance with established workflow, skill level and/or occupational specialization.
• Manage one or a number of operations-wide administrative support programs.
• Analyze and evaluate administrative procedures for the effective use of personnel and materials.
• Serves as the DSCU CATMS manager.
• Develop and communicate DSCU operations division budget requirements to the DSCU budget office and consolidates inputs for review by the DSCU CoS, Provost, and President.
• Provide guidance, assistance, and training to faculty and staff on the application of DSCU policies and procedures and how they apply to DoD, and DSCA policies and procedures for implementation.
• Conduct special projects and studies of internal organizations and management systems or issues that may directly impact senior leader's organizational structures and/or workflow.
• Ensure all DSCU Records Management, to include Share Drive and Share Point, and maintenance of files and records management system(s) are in accordance with DoD regulations.

k-ID is a trailblazing tech startup, specializing in providing advanced, privacy-centric tools designed to protect and empower kids and teens online. We have secured pivotal partnerships with key industry leaders in the gaming industry and are venture-backed by leading global VCs. We are poised for unprecedented growth and expansion in the coming year.

We are seeking an experienced and proactive Executive Administrative Assistant to support our executive team. The ideal candidate will possess exceptional organizational and communication skills, with the ability to manage multiple priorities and provide strategic support. This role is crucial in ensuring the efficiency and effectiveness of our executives, contributing to the overall success of the organization.

Key Responsibilities:

• Executive Support: Provide comprehensive administrative support to executives, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Strategic Partnership: Act as a strategic partner to executives by anticipating needs, preparing relevant materials, and providing insights to support decision-making.
• Communication Management: Handle incoming and outgoing communications, including emails, phone calls, and correspondence, ensuring timely responses and follow-ups.
• Meeting Coordination: Prepare agendas, materials, and minutes for meetings; assist in organizing executive meetings, board meetings, and other high-level events.
• Project Management: Lead and assist in the pre-planning and execution of special projects and initiatives as directed by executives.
• Information Management: Maintain confidential files, records, and documentation; ensure accurate and timely filing and retrieval of information.
• Relationship Management: Act as a liaison between executives and internal/external stakeholders, maintaining professional and positive relationships.
• Travel Arrangements: Organize and manage complex travel itineraries, including flights, accommodations, and transportation.
• Expense Reporting: Prepare and process expense reports, ensuring accuracy and compliance with company policies.
• Problem Solving: Anticipate potential issues and develop proactive solutions to enhance executive productivity and efficiency.

Minimum Requirements:

• Bachelor’s Degree in Business Administration, Communications, Human Resources or a related field
• 5 years of experience in operations, projects or related roles
• Proficiency in Microsoft Office & Google Suite
• Experience with calendar management over international timezones, travel scheduling and booking, and budgeting of events
• Excellent organizational skills, with attention to detail and ability to handle multiple priorities with minimal guidance

Preferred Requirements:

• Master’s Degree in Business Administration, Communications, Human Resources or a related field
• Proficient in collaboration tools such as Slack, Notion, Figma and meeting tools Zoom, Google Meets, etc
• Desire to work in an early-stage, fast-paced environment with a degree of ambiguity
• Excellent communication and collaboration abilities

Competitive Salary

• A competitive startup salary commensurate with experience and skills

Benefits Package

• Comprehensive benefits including health, dental, and vision insurance
• Employee Stock Ownership Plan (ESOP)

Professional Development

• Opportunities for ongoing learning and development.
• Exposure to multifaceted projects in a fast-growing industry

Innovative Culture

• A collaborative and inclusive work environment
• The opportunity to be a part of a company that’s making a positive impact on the online experiences of kids and teens