Total 28 business management project planning job vacancies in headington ox3 9du

To undertake medicines reconciliation for patients admitted to units within the Acute Medicine & Rehabilitation (AMR) directorate. To improve the quality of clinical care to patients in the Acute Medicine & Rehabilitation (AMR) directorate by means of an efficient medicines management system. This will include the use of patients own drugs (PODs), facilitating efficient supply of medications (including original pack dispensing), near-patient discharge systems and counselling patients about their medicines. To provide a clinical pharmacy service that ensures the safe and cost effective use of medications, including reviewing ward stock lists. To participate in the education and training of other members of the pharmacy and multidisciplinary teams. To participate in audits as per Trust requirements, for example Safe & Secure Storage of Medicines and Controlled Drug audits. To be an active member of the Pharmacy department and AMR Pharmacy Team ensure continuous two-way exchange of information to maintain high standards with the Trust. See attached document for full job description and responsibilities,

What skills and experience we're looking for

Person Specification

Qualifications and training

• A degree or other relevant qualification - ideally in accountancy, business management or a related discipline (Desirable but not essential)
• A school business management qualification i.e., Level 4 diploma in school business management (Desirable but not essential)
• Accountancy qualifications i.e. ATT (Desirable but not essential)
• Health and safety training i.e. IOSH (Desirable but not essential)

Experience

• Successful management experience in a school, or in a relevant field outside education (Desirable but not essential)
• Line management experience
• Contributing to staff development
• Working with children or young people
• Experience of human resources or data protection

Skills and knowledge

• Good financial management skills
• Excellent attention to detail
• Previous use of PSF(Iris), BPS (Orovia), Arbor (Desirable but not essential)
• Effective communication and interpersonal skills
• Ability to communicate a vision and inspire others
• Ability to build effective working relationships with staff and other stakeholders
• Understanding of data protection and confidentiality

Personal qualities

• Commitment to promoting the ethos and values of the school and getting the best outcomes for all pupils
• Commitment to acting with integrity, honesty, loyalty, and fairness to safeguard the assets, financial probity and reputation of the school
• Ability to work under pressure and prioritise effectively
• Commitment to maintaining confidentiality at all times
• Commitment to safeguarding and equality
• Embraces change well
• Deals with difficult situations effectively

What the school offers its staff

Woodeaton Manor School is a Foundation Special School located four miles to the north east of the city of Oxford. The school serves young people aged 7 to 18 with Social, Emotional and Mental Health Difficulties (SEMH) and where many also have a diagnosis of Autism Spectrum Disorder (ASD).

We are seeking to appoint an experienced School Business Manager to join our team. This is an exciting opportunity for the right candidate and further information about the role may be found below. Candidates must meet the person specification criteria to be considered. All candidates must apply using the Application Form, as CVs will not be accepted. For further information, please contact recruitment@woodeaton.oxon.sch.uk.

Further details about the role

Woodeaton Manor School

“Reducing Barriers to Expand Horizons”

School Business Manager

Oxfordshire

• Application Closing Date: 9.00am Monday, 18th November 2024*
• Interview Date: Tuesday 26th November 2024
• Start Date: ASAP/1st January 2025
• Contract Type/Hours: Permanent, full-time, 52 weeks per year: 37 hours per week to be worked Monday to Friday, with 30 days paid holiday per annum plus bank holidays
• Salary: Grade 12, £43,421 - 46,474
• Location of Role: On site
• Reporting to: Headteacher

Woodeaton Manor School is a Foundation Special School located four miles to the north east of the city of Oxford. The school serves young people aged 7 to 18 with Social, Emotional and Mental Health Difficulties (SEMH) and where many also have a diagnosis of Autism Spectrum Disorder (ASD).

We are seeking to appoint an experienced School Business Manager to join our team. This is an exciting opportunity for the right candidate and further information about the role may be found below. Candidates must meet the person specification criteria to be considered. All candidates must apply using the Application Form, as CVs will not be accepted. For further information, please contact recruitment@woodeaton.oxon.sch.uk.

Main Purpose

The school business manager (SBM) is responsible for managing the operation of the business functions of WMS, including financial management, health and safety, human resources, compliance, and administration.

They will advise on and implement the day-to-day support that enables the school to operate effectively and efficiently, and that allows other members of the leadership teams to focus on teaching and learning.

Duties and Responsibilities

Leadership

• Be responsible for line-managing site and administration support staff, including carrying out long-term resource planning and managing the end-to-end recruitment process, appraisal, and professional development
• Implement school-wide changes and allocate resources in line with school improvement plans, putting policies and procedures in place and communicating them to staff
• Take all decisions in line with the vision and values of schools and encourage others to do the same
• Implement a marketing plan for the school, which utilises the school website, signage, the prospectus, and communications with current and prospective parents

Financial Management

• Oversee the security and reconciliation of cash in hand and debtors on a day-to-day basis, ensuring money is banked, money owed is collected and clear records are kept
• Ensure value for money within procurement of goods and services in line with school policy
• Manage the school’s lettings offer
• Ensure the effective and efficient operation of the administration department, delegating tasks to finance/office staff where appropriate

Human Resources

• Maintain staff absence data
• Ensure that recruitment, appraisal, disciplinary and grievance policies are administered in accordance with employment law
• Advise on HR issues within schools and liaise with the external HR provider

Health and Safety

• With the headteachers and premises team, supervise the maintenance of the school site
• Manage the school’s compliance with health and safety regulations and put in place processes and procedures to ensure the safety of the school
• Organise health and safety training for staff

Compliance

• Manage the school’s compliance with statutory obligations and advise others on the relevant legal, regulatory, and ethical requirements
• Track all school policies and ensure they are updated in accordance with the policy review schedule

Administration

• Keep records in accordance with the school’s record retention schedule and data protection law, ensuring information security and confidentiality at all times
• Provide administrative support for the headteacher and the governing body
• Support the data protection officer with ensuring data protection compliance and helping the school community understand how to comply with data protection law

Safeguarding

The school’s business manager will be required to safeguard and promote the welfare of children and young people and follow school policies and the staff code of conduct.

This job description sets out the main duties of the post at the date it was drawn up. However, it is not intended to be an exhaustive or definitive list. Such duties may vary from time to time without changing the general character of the post or the level of responsibility entailed. Such variations are a common occurrence and cannot themselves justify a reconsideration of the grading of the post. You may be required to carry out other duties commensurate with your role.

Woodeaton Manor School is committed to safeguarding and to promoting the welfare of children and young people and expect all staff and volunteers to share this commitment. Our recruitment and selection practices reflect this commitment and the offer made to the successful candidate will be subject to and conditional upon an enhanced Disclosure and Barring Service check and other relevant employment checks outlined in Keeping Children Safe in Education 2024, including a minimum of two references, one of which should be from the applicant’s most recent employer. As part of our recruitment process, we will require you to fill in an overseas check and self-declaration prior to interview.

* We reserve the right to close this advertisement earlier if we receive sufficient applications ahead of the closing date.

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment. Our recruitment process follows the keeping children safe in education guidance. Offers of employment may be subject to the following checks (where relevant): childcare disqualification Disclosure and Barring Service (DBS) medical online and social media prohibition from teaching right to work satisfactory references suitability to work with children You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

We are looking to recruit an enthusiastic and motivated Pharmacy Technician to join our team, supporting delivery of our ward-based clinical pharmacy services to patients within the Acute Medicine & Rehabilitation Directorate.

Within this role you will work with a supportive team of experienced Pharmacy Technicians, Pharmacists and Pharmacy Assistants to ensure medicines optimisation on the fast-paced medical units at the John Radcliffe Hospital, including undertaking medicines reconciliation, supporting ward-based dispensing of medication and ensuring safe and effective use of medicines at a ward level. This requires a good understanding of appropriate medicines management and a flexible approach to working.

This post is ideal for registered Pharmacy Technicians accredited in medicines management looking to build on their clinical experience or newly qualified Pharmacy Technicians looking to start their career in a ward-based role. Prior to starting, you must successfully hold the NVQ level 3 (QCF) or equivalent and be registered as a Pharmacy Technician with the General Pharmaceutical Council (GPhC). You must also be accredited in at least one of medicines management or accuracy checking.

If you have any questions about this post please do not hesitate to contact us using the details below.
1. To undertake medicines reconciliation for patients admitted to units within the Acute Medicine & Rehabilitation (AMR) directorate.
2. To improve the quality of clinical care to patients in the Acute Medicine & Rehabilitation (AMR) directorate by means of an efficient medicines management system. This will include the use of patient’s own drugs (PODs), facilitating efficient supply of medications (including original pack dispensing), near-patient discharge systems and counselling patients about their medicines.
3. To provide a clinical pharmacy service that ensures the safe and cost effective use of medications, including reviewing ward stock lists.
4. To participate in the education and training of other members of the pharmacy and multidisciplinary teams.
5. To participate in audits as per Trust requirements, for example Safe & Secure Storage of Medicines and Controlled Drug audits.
6. To be an active member of the Pharmacy department and AMR Pharmacy Team ensure continuous two-way exchange of information to maintain high standards with the Trust.

Oxford University Hospitals NHS Foundation Trust is one of the largest NHS teaching trusts in the country. It provides a wide range of general and specialist clinical services and is a base for medical education, training and research.

The Trust comprises four hospitals - the John Radcliffe Hospital, Churchill Hospital and Nuffield Orthopaedic Centre in Headington and the Horton General Hospital in Banbury.

Our values, standards and behaviours define the quality of clinical care we offer and the professional relationships we make with our patients, colleagues and the wider community. We call this Delivering Compassionate Excellence and its focus is on our values of compassion, respect, learning, delivery, improvement and excellence. These values put patients at the heart of what we do and underpin the quality healthcare we would like for ourselves or a member of our family. Watch how we set out to deliver compassionate excellence via the OUH YouTube channel.
1. To undertake medicines reconciliation for patients admitted to units within the Acute Medicine & Rehabilitation (AMR) directorate.
2. To improve the quality of clinical care to patients in the Acute Medicine & Rehabilitation (AMR) directorate by means of an efficient medicines management system. This will include the use of patient’s own drugs (PODs), facilitating efficient supply of medications (including original pack dispensing), near-patient discharge systems and counselling patients about their medicines.
3. To provide a clinical pharmacy service that ensures the safe and cost effective use of medications, including reviewing ward stock lists.
4. To participate in the education and training of other members of the pharmacy and multidisciplinary teams.
5. To participate in audits as per Trust requirements, for example Safe & Secure Storage of Medicines and Controlled Drug audits.
6. To be an active member of the Pharmacy department and AMR Pharmacy Team ensure continuous two-way exchange of information to maintain high standards with the Trust.

See attached document for full job description and responsibilities,


This advert closes on Sunday 24 Nov 2024

Proud member of the Disability Confident employer scheme

Other clinical responsibilities Cross-site working to provide anaesthesia for a wide range of specialties at the level of senior registrar Cross-site out-of-hours responsibility for anaesthesia and intensive care on the ST6+ rota. ON-CALL The Fellow will be a member of the ST6-7 on-call group covering general duties. The on call frequency is expected 1:8 to 1:10. See the detailed Job Description for more details.

A full time / part-time post as a Clinical Fellow in Advanced Pain management is available at Oxford University Hospitals.This post is aimed at suitably qualified anaesthetists.

We are delighted to advertise a twelve-month clinical Fellowship in Advanced Pain Management suitable to meet the RCOA 2021 curriculum requirements for the Special Interest Area in Pain Medicine. This post is an exciting opportunity for a post-CCT anaesthetist or a senior anaesthetic registrar to join our team and develop their advanced pain management skills. We pride ourselves in training excellence and have received excellent feedback from our previous Fellows.

We are seeking an exceptional individual to join the Nuffield Department of Anaesthetics for this one-year Pain Medicine Fellowship. This unique fellowship is highly structured, combining didactic, clinical audit and research components. The Fellow will be allowed the flexibility to mould the programme to their specific requirements. The Fellow will be provided with an outstanding opportunity to manage complex pain management cases, and to acquire the requisite knowledge and skills for independent pain medicine practice.

· Training in advanced pain medicine, progressing from direct supervision to mentored support. We train our Fellows to the level of independent consultant practice.

· Directly supervised clinics within the OPMC will be available for Fellows to review and assess new patients following a biopsychosocial model and multidisciplinary format in order to deliver holistic care.

· Training will include exposure to assessment of patients with pain in complex scenarios including with psychological distress.

· This post provides exposure to leading in-patient acute pain rounds.

· Access to combined multidisciplinary chronic pain assessment clinics is available.

· Directly consultant supervised interventional procedure lists are available for the Fellow to gain the requisite skills needed for advanced interventional pain management procedures in musculoskeletal blocks, peripheral nerve blocks and neuraxial blocks. Training will include radiofrequency, fluoroscopic and ultrasound guided techniques.

· The fellow will be expected to attend the Optimise pain management programme and gain insight into the structure and function of the multidisciplinary pain management programme.

· Clinical exposure to other departments with interests in pain management as detailed above.

· Support and training such that FFPMRCA exam can be entered.

Refer the attached the Job description for more details

Oxford University Hospitals (OUH) is a world-renowned centre of clinical excellence and one of the largest NHS teaching trusts in the UK. The Trust is made up of the John Radcliffe Hospital (which includes the Women’s Centre, the Children’s Hospital, West Wing, Heart Centre and Eye Hospital), the Churchill Hospital and the Nuffield Orthopaedic Centre in Oxford, and the Horton Hospital in Banbury. The Nuffield Department of Anaesthesia consists of over 120 Consultant Anaesthetists and 60 trainees.

Other clinical responsibilities

· Cross-site working to provide anaesthesia for a wide range of specialties at the level of ‘seniorregistrar’

· Cross-site out-of-hours responsibility for anaesthesia and intensive care on the ‘ST6+ rota.

ON-CALL

The Fellow will be a member of the ST6-7 on-call group covering general duties. The on call frequency is expected 1:8 to 1:10.

See the detailed Job Description for more details.



This advert closes on Tuesday 5 Nov 2024

Proud member of the Disability Confident employer scheme

Core Role To support all administrative activities across the team. To ensure appropriate supplies of office stationery and pharmacy clinical trials equipment are ordered via NEP system, to process invoices and maintain stock control of departmental stationery levels. Assist with servicing of meetings; arranging meetings, preparing agendas, booking rooms, providing handouts, minute taking (or transcribe dictation from audio/copilot as required). To help maintain database of staff within the team; including start dates and leave dates, GCP certification, GMP training and CVs. To help maintain Pharmacy Clinical Trials sharepoint pages so that information is current and up to date. To assist in data collection, data entry and analysis for monthly KPIs of the department. To help in the preparation for the induction of new staff; including generating training folders, timetables. To ensure administrative support is provided to training events in the department To provide administrative support to the recruitment process; arranging interviews, booking rooms, chasing references where required. To support management team with any administrative tasks required in relation to eRoster system. To support management team with any administrative tasks required in relation to NHSP. Sort and categorise incoming emails to the generic Pharmacy Clinical Trials email account. Sort incoming paper mail. To undertake photocopying or scanning of documents as required for example monthly temperature records. To arrange site-to-site and site-to-patient deliveries where required. To facilitate temperature mapping with OxPQA team and communicate this with the rest of the team. To support with administrative planning for internal audits and inspections as necessary for Pharmacy Clinical Trials including Clinical Trials Aseptic Services team. To assist in managing SOPs to track staff that have/have not read the relevant SOPs and follow up for signing. Assist the team with the administrative tasks involved in closing down studies. Oversee the co-ordination of lockers, draws and trays for staff within the pharmacy clinical trials team. To ensure security is maintained; ensuring previous staff badges are returned to security. Liaise with facilities, estates regarding maintenance and upkeep of the Pharmacy Clinical Trials areas on all sites. To support communication within the department. To ensure efficient filing systems are in place and documents are stored and destroyed in accordance with appropriate guidance. Identify improvements and make suggestions on how they can be implemented within the Pharmacy Clinical Trials Team. Ensure deadlines are met in a timely manner. Maintain confidentiality at all times. Showing initiative and common sense at all times. Keeping up to date with Trust Policies and Procedures and core training. Participate in annual value based appraisal Maintaining good knowledge of relevant systems within the department. Confident with verbal commiunication with all all levels of professions. Good language and grammar skills for written communication. To be confident and competent with a variety of computer software including Word, Excel, Outlook email and Calendar, SharePoint and other basic web design packages and publishing software. To confident using new computer systems following appropriate training. Other administrative and clerical duteries as requested by the Senior Clinical Trials Pharmacy Team and Associate Director of Pharmacy for Clinical Trials, Research and Manufacturing.

This is a highly responsible role, and the successful applicant will be part of a team that is dedicated to improving the lives of cancer patients in the Thames Valley and more broadly across the UK. The post holder will work between the Haematology Trials Unit, Late Phase Oncology Trial Unit, both based at the Churchill Hospital, and the OUH Research and Development Team. The two trial units conduct a wide spectrum of Phase I to Phase III clinical trials in cancer with the aim of transforming care of cancer patients. The post holder will be responsible to manage all the income generated from clinical trials is captured, invoiced and received and that expenditure (principally on staff costs) is monitored by Haematology trial units. The post holder will work closely with the R&D Service Manager , the data teams in both trial units, OUH R&D finance teams and the medical and nursing management of both trial units. Ensuring the financial sustainability of both trial units is critical to their success.

This job description outlines the core requirements expected of a Band 5 Business Support & Performance Officer. As such the list below is not exhaustive. Specific requirements related to any specialist area of practice will be outlined with the prospective post holder and included as an addition to these generic descriptors as role specific prior to employment.
1. On a weekly basis working with the trial unit data teams to record money to be billed on each clinical trial conducted by both units, to sponsors of clinical trials. This constitutes the income of each unit.
2. Contacting trial sponsors to make sure invoices are issued promptly.
3. Checking invoices from trial sponsors to correct any irregularities in invoiced issued by trial sponsors and working with trial sponsors to resolve any queries.
4. Providing OUH Finance correct invoices for OUH finance to bill.
5. Checking with OUH Trial Finance that invoices have been paid.
6. On a monthly basis reviewing the expenditure of each unit. This will mainly consist of staff costs.
7. Provide monthly Excel spreadsheet reports of income and expenditure and providing forward yearly forecasts, to the leadership of each trial unit.
8. Provide budgets for new staff posts as they are created.
9. Liaising closely with various external and internal stakeholders e.g. researchers, NHS Departments, Commercial Companies on all issues affecting the trials portfolio as required.

Attending and presenting information at meetings as necessary

Oxford University Hospitals NHS Foundation Trust is one of the largest NHS teaching trusts in the country. It provides a wide range of general and specialist clinical services and is a base for medical education, training and research.

The Trust comprises four hospitals - the John Radcliffe Hospital, Churchill Hospital and Nuffield Orthopaedic Centre in Headington and the Horton General Hospital in Banbury.

Our values, standards and behaviours define the quality of clinical care we offer and the professional relationships we make with our patients, colleagues and the wider community. We call this Delivering Compassionate Excellence and its focus is on our values of compassion, respect, learning, delivery, improvement and excellence. These values put patients at the heart of what we do and underpin the quality healthcare we would like for ourselves or a member of our family. Watch how we set out to deliver compassionate excellence via the OUH YouTube channel.


1. To ensure that the funding due from the activity of both trial units is fully invoiced and received on a timely basis. This will involve close working relationships with clinical trial sponsors and their delegated trial unit teams.
2. To work with the OUH Research and Development Finance Team to ensure accurate invoices are issued by clinical trial sponsors.
3. Resolving any queries and issues with payments from trial sponsors.
4. To monitor the expenditure of both trial units. This will involve close working with OUH finance teams.
5. To generate monthly reports of trial activity, income and expenditure and discuss these with the management of each trial unit.




This advert closes on Friday 25 Oct 2024

Proud member of the Disability Confident employer scheme

PREVIOUS APPLICANTS NEED NOT APPLY



Pharmacy Clinical Trials Business Administrator - Band 4 - Permanent

Hello! My name is Lina and I am a Clinical Trials Pharmacy Team Manager for the Clinical Trials Pharmacy team in Oxford and I'm very excited to share this new and exciting career opportunity with you.

As a team manager I am privileged to manage and support our fantastic technical team of Pharmacy Technicians, Assistants, Practitioners and Apprentices as we provide support services to clinical trial research teams on all our Trust sites throughout Oxfordshire.

The Clinical Trials Pharmacy consists of Pharmacists, Technicians, Assistants, Practitioners and Apprentices. We work closely with research teams across the trust and external representatives. A suitable candidate recruited to this role will act as a support to Clinical Trials Pharmacists and technical team.

If you are interested in an informal discussion about the Pharmacy Clinical Trials Business Administrator role offered within our team then I would be very pleased to chat with you. You are more than welcome to call on the numbers below or even better, we can make an appointment for me to show you around and answer your questions. I look forward to hearing from you.

The majority of correspondence will be via the e-recruitment system; therefore you should check your emails regularly including junk mail folders in web-based email products.

As a Pharmacy Clinical Trials Business Administrator in our team, you will have an extremely varied role.

You will provide efficient, effective and professional administrative and secretarial support to the Oxford University Hospitals (OUH) Pharmacy Clinical Trials Team including the Pharmacy Clinical Trials Aseptic Unit. The Pharmacy Clinical Trials Team works in an area with continuously developing and changing demands, which means that this role will require excellent interpersonal and communication skills and will involve working with colleagues across the organisation and in external organisations. The post holder requires a flexible approach with consistently high levels of attention to detail.

A successful candidate is required to possess:
• NVQ Level 3 Diploma in Business Administration (OR equivalent, demonstrable experience- please contact recruiting manager prior to application)
• Good general education to NVQ level 3 or equivalent
• GCSE Math and English at grade C / level 4 and above
• Typing to RSA level 3, clear, concise typing skills and good use of the English Language

Applicants without these essential qualifications will not be considered.

Please make sure that you read the job description and person specification attached, and that your statement in support reflects this as your application will be judged against these criteria.

Oxford University Hospitals NHS Foundation Trustis one of the largest NHS teaching trusts in the country. It provides a wide range of general and specialist clinical services and is a base for medical education, training and research.The Trust comprises four hospitals - the John Radcliffe Hospital, Churchill Hospital and Nuffield Orthopaedic Centre in Headington and the Horton General Hospital in Banbury. For more information on OUH please viewOUH At a Glance by OUHospitals - Issuu

Our values, standards and behaviours define the quality of clinical care we offer and the professional relationships we make with our patients, colleagues and the wider community.

We call this Delivering Compassionate Excellence and its focus is on our values of compassion, respect, learning, delivery, improvement and excellence.

These values put patients at the heart of what we do and underpin the quality healthcare we would like for ourselves or a member of our family. Watch how we set out to deliver compassionate excellence via theOUH YouTube channel.
Core Role

• To support all administrative activities across the team.
• To ensure appropriate supplies of office stationery and pharmacy clinical trials equipment are ordered via NEP system, to process invoices and maintain stock control of departmental stationery levels.
• Assist with servicing of meetings; arranging meetings, preparing agendas, booking rooms, providing handouts, minute taking (or transcribe dictation from audio/copilot as required).
• To help maintain database of staff within the team; including start dates and leave dates, GCP certification, GMP training and CVs.
• To help maintain Pharmacy Clinical Trials sharepoint pages so that information is current and up to date.
• To assist in data collection, data entry and analysis for monthly KPIs of the department.
• To help in the preparation for the induction of new staff; including generating training folders, timetables.
• To ensure administrative support is provided to training events in the department
• To provide administrative support to the recruitment process; arranging interviews, booking rooms, chasing references where required.
• To support management team with any administrative tasks required in relation to eRoster system.
• To support management team with any administrative tasks required in relation to NHSP.
• Sort and categorise incoming emails to the generic Pharmacy Clinical Trials email account.
• Sort incoming paper mail.
• To undertake photocopying or scanning of documents as required for example monthly temperature records.
• To arrange site-to-site and site-to-patient deliveries where required.
• To facilitate temperature mapping with OxPQA team and communicate this with the rest of the team.
• To support with administrative planning for internal audits and inspections as necessary for Pharmacy Clinical Trials including Clinical Trials Aseptic Services team.
• To assist in managing SOPs to track staff that have/have not read the relevant SOPs and follow up for signing.
• Assist the team with the administrative tasks involved in closing down studies.
• Oversee the co-ordination of lockers, draws and trays for staff within the pharmacy clinical trials team.
• To ensure security is maintained; ensuring previous staff badges are returned to security.
• Liaise with facilities, estates regarding maintenance and upkeep of the Pharmacy Clinical Trials areas on all sites.
• To support communication within the department.
• To ensure efficient filing systems are in place and documents are stored and destroyed in accordance with appropriate guidance.
• Identify improvements and make suggestions on how they can be implemented within the Pharmacy Clinical Trials Team.
• Ensure deadlines are met in a timely manner.
• Maintain confidentiality at all times.
• Showing initiative and common sense at all times.
• Keeping up to date with Trust Policies and Procedures and core training.
• Participate in annual value based appraisal
• Maintaining good knowledge of relevant systems within the department.
• Confident with verbal commiunication with all all levels of professions.
• Good language and grammar skills for written communication.
• To be confident and competent with a variety of computer software including Word, Excel, Outlook email and Calendar, SharePoint and other basic web design packages and publishing software.
• To confident using new computer systems following appropriate training.
• Other administrative and clerical duteries as requested by the Senior Clinical Trials Pharmacy Team and Associate Director of Pharmacy for Clinical Trials, Research and Manufacturing.


This advert closes on Tuesday 22 Oct 2024

Proud member of the Disability Confident employer scheme

What skills and experience we're looking for

Person Specification

Qualifications and training

• A degree or other relevant qualification - ideally in accountancy, business management or a related discipline (Desirable but not essential)
• A school business management qualification i.e., Level 4 diploma in school business management (Desirable but not essential)
• Accountancy qualifications i.e. ATT (Desirable but not essential)
• Health and safety training i.e. IOSH (Desirable but not essential)

Experience

• Successful management experience in a school, or in a relevant field outside education (Desirable but not essential)
• Line management experience
• Contributing to staff development
• Working with children or young people
• Experience of human resources or data protection

Skills and knowledge

• Good financial management skills
• Excellent attention to detail
• Previous use of PSF(Iris), BPS (Orovia), Arbor (Desirable but not essential)
• Effective communication and interpersonal skills
• Ability to communicate a vision and inspire others
• Ability to build effective working relationships with staff and other stakeholders
• Understanding of data protection and confidentiality

Personal qualities

• Commitment to promoting the ethos and values of the school and getting the best outcomes for all pupils
• Commitment to acting with integrity, honesty, loyalty, and fairness to safeguard the assets, financial probity and reputation of the school
• Ability to work under pressure and prioritise effectively
• Commitment to maintaining confidentiality at all times
• Commitment to safeguarding and equality
• Embraces change well
• Deals with difficult situations effectively

What the school offers its staff

Woodeaton Manor School is a Foundation Special School located four miles to the north east of the city of Oxford. The school serves young people aged 7 to 18 with Social, Emotional and Mental Health Difficulties (SEMH) and where many also have a diagnosis of Autism Spectrum Disorder (ASD).

We are seeking to appoint an experienced School Business Manager to join our team. This is an exciting opportunity for the right candidate and further information about the role may be found below. Candidates must meet the person specification criteria to be considered. All candidates must apply using the Application Form, as CVs will not be accepted. For further information, please contact recruitment@woodeaton.oxon.sch.uk.

Further details about the role

Woodeaton Manor School

“Reducing Barriers to Expand Horizons”

School Business Manager

Oxfordshire

• Application Closing Date: 9.00am Monday, 21st October 2024*
• Interview Date: Wednesday, 23rd October 2024
• Start Date: ASAP/1st January 2025
• Contract Type/Hours: Permanent, full-time, 52 weeks per year: 37 hours per week to be worked Monday to Friday, with 30 days paid holiday per annum plus bank holidays
• Salary: Grade 12
• Location of Role: On site
• Reporting to: Headteacher

Woodeaton Manor School is a Foundation Special School located four miles to the north east of the city of Oxford. The school serves young people aged 7 to 18 with Social, Emotional and Mental Health Difficulties (SEMH) and where many also have a diagnosis of Autism Spectrum Disorder (ASD).

We are seeking to appoint an experienced School Business Manager to join our team. This is an exciting opportunity for the right candidate and further information about the role may be found below. Candidates must meet the person specification criteria to be considered. All candidates must apply using the Application Form, as CVs will not be accepted. For further information, please contact recruitment@woodeaton.oxon.sch.uk.

Main Purpose

The school business manager (SBM) is responsible for managing the operation of the business functions of WMS, including financial management, health and safety, human resources, compliance, and administration.

They will advise on and implement the day-to-day support that enables the school to operate effectively and efficiently, and that allows other members of the leadership teams to focus on teaching and learning.

Duties and Responsibilities

Leadership

• Be responsible for line-managing site and administration support staff, including carrying out long-term resource planning and managing the end-to-end recruitment process, appraisal, and professional development
• Implement school-wide changes and allocate resources in line with school improvement plans, putting policies and procedures in place and communicating them to staff
• Take all decisions in line with the vision and values of schools and encourage others to do the same
• Implement a marketing plan for the school, which utilises the school website, signage, the prospectus, and communications with current and prospective parents

Financial Management

• Oversee the security and reconciliation of cash in hand and debtors on a day-to-day basis, ensuring money is banked, money owed is collected and clear records are kept
• Ensure value for money within procurement of goods and services in line with school policy
• Manage the school’s lettings offer
• Ensure the effective and efficient operation of the administration department, delegating tasks to finance/office staff where appropriate

Human Resources

• Maintain staff absence data
• Ensure that recruitment, appraisal, disciplinary and grievance policies are administered in accordance with employment law
• Advise on HR issues within schools and liaise with the external HR provider

Health and Safety

• With the headteachers and premises team, supervise the maintenance of the school site
• Manage the school’s compliance with health and safety regulations and put in place processes and procedures to ensure the safety of the school
• Organise health and safety training for staff

Compliance

• Manage the school’s compliance with statutory obligations and advise others on the relevant legal, regulatory, and ethical requirements
• Track all school policies and ensure they are updated in accordance with the policy review schedule

Administration

• Keep records in accordance with the school’s record retention schedule and data protection law, ensuring information security and confidentiality at all times
• Provide administrative support for the headteacher and the governing body
• Support the data protection officer with ensuring data protection compliance and helping the school community understand how to comply with data protection law

Safeguarding

The school’s business manager will be required to safeguard and promote the welfare of children and young people and follow school policies and the staff code of conduct.

This job description sets out the main duties of the post at the date it was drawn up. However, it is not intended to be an exhaustive or definitive list. Such duties may vary from time to time without changing the general character of the post or the level of responsibility entailed. Such variations are a common occurrence and cannot themselves justify a reconsideration of the grading of the post. You may be required to carry out other duties commensurate with your role.

Woodeaton Manor School is committed to safeguarding and to promoting the welfare of children and young people and expect all staff and volunteers to share this commitment. Our recruitment and selection practices reflect this commitment and the offer made to the successful candidate will be subject to and conditional upon an enhanced Disclosure and Barring Service check and other relevant employment checks outlined in Keeping Children Safe in Education 2024, including a minimum of two references, one of which should be from the applicant’s most recent employer. As part of our recruitment process, we will require you to fill in an overseas check and self-declaration prior to interview.

* We reserve the right to close this advertisement earlier if we receive sufficient applications ahead of the closing date.

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment. Our recruitment process follows the keeping children safe in education guidance. Offers of employment may be subject to the following checks (where relevant): childcare disqualification Disclosure and Barring Service (DBS) medical online and social media prohibition from teaching right to work satisfactory references suitability to work with children You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

What skills and experience we're looking for

A rare and exciting opportunity has arisen at the OHS for the right person to join our ambitious team. The successful candidate will provide all aspects of business support management, and day to day leadership for a small team of highly motivated administrators. They will contribute to the leadership of the whole school through the Senior Leadership Team’s strategic work.

The main responsibilities of the SBM relate to the leadership & management of the school’s budget & financial procedures, health & safety, HR, premises, administration, and IT services. It is an exciting, busy, varied, and highly rewarding role in a school which is values-led, caring, inclusive, and professional in its delivery of education to some of the most vulnerable pupils in Oxfordshire. Full details can be found in the Job Description.

Oxfordshire Hospital School (OHS) is an Oxfordshire County Council (OCC) maintained Hospital School based across a number of settings throughout the county of Oxfordshire. The school serves children and young people aged 5-17 who are unable to attend their enrolled school due to either physical or mental health needs.

What the school offers its staff

What we will offer:

• Passionate and highly committed Board of Governors, staff and parents
• A strong and supportive team spirit among staff
• Outstanding teaching in an exciting and challenging learning environment
• Continued exceptional support for personal and professional development
• The opportunity to work with children and young people across all phases of education who are unique individuals with specific emotional and health needs

Further details about the role

We would encourage and warmly welcome enquiries. Please contact Steve Lowe, Headteacher on steve.lowe@ohs.oxon.sch.uk or tel 01865 957480 should you want to discuss the post further. The job description, person spec and application details are available via our website.

Commitment to safeguarding

Safer Recruitment - Oxfordshire Schools are committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment. All applicants are required to undertake a Disclosure and Barring Service check. The possession of a criminal record will not necessarily prevent an applicant from obtaining a post. All cases are considered confidentially and according to the nature of the role and information disclosed.

We are looking to recruit an enthusiastic and motivated Pharmacy Technician to join our team, supporting delivery of our ward-based clinical pharmacy services to patients within the Acute Medicine & Rehabilitation Directorate.

Within this role you will work with a supportive team of experienced Pharmacy Technicians, Pharmacists and Pharmacy Assistants to ensure medicines optimisation on the fast-paced medical units at the John Radcliffe Hospital, including undertaking medicines reconciliation, supporting ward-based dispensing of medication and ensuring safe and effective use of medicines at a ward level. This requires a good understanding of appropriate medicines management and a flexible approach to working.

This post is ideal for registered Pharmacy Technicians accredited in medicines management looking to build on their clinical experience or newly qualified Pharmacy Technicians looking to start their career in a ward-based role. Prior to starting, you must successfully hold the NVQ level 3 (QCF) or equivalent and be registered as a Pharmacy Technician with the General Pharmaceutical Council (GPhC). You must also be accredited in at least one of medicines management or accuracy checking.

If you have any questions about this post please do not hesitate to contact us using the details below.
1. To undertake medicines reconciliation for patients admitted to units within the Acute Medicine & Rehabilitation (AMR) directorate.
2. To improve the quality of clinical care to patients in the Acute Medicine & Rehabilitation (AMR) directorate by means of an efficient medicines management system. This will include the use of patient’s own drugs (PODs), facilitating efficient supply of medications (including original pack dispensing), near-patient discharge systems and counselling patients about their medicines.
3. To provide a clinical pharmacy service that ensures the safe and cost effective use of medications, including reviewing ward stock lists.
4. To participate in the education and training of other members of the pharmacy and multidisciplinary teams.
5. To participate in audits as per Trust requirements, for example Safe & Secure Storage of Medicines and Controlled Drug audits.
6. To be an active member of the Pharmacy department and AMR Pharmacy Team ensure continuous two-way exchange of information to maintain high standards with the Trust.

Oxford University Hospitals NHS Foundation Trust is one of the largest NHS teaching trusts in the country. It provides a wide range of general and specialist clinical services and is a base for medical education, training and research.

The Trust comprises four hospitals - the John Radcliffe Hospital, Churchill Hospital and Nuffield Orthopaedic Centre in Headington and the Horton General Hospital in Banbury.

Our values, standards and behaviours define the quality of clinical care we offer and the professional relationships we make with our patients, colleagues and the wider community. We call this Delivering Compassionate Excellence and its focus is on our values of compassion, respect, learning, delivery, improvement and excellence. These values put patients at the heart of what we do and underpin the quality healthcare we would like for ourselves or a member of our family. Watch how we set out to deliver compassionate excellence via the OUH YouTube channel.
1. To undertake medicines reconciliation for patients admitted to units within the Acute Medicine & Rehabilitation (AMR) directorate.
2. To improve the quality of clinical care to patients in the Acute Medicine & Rehabilitation (AMR) directorate by means of an efficient medicines management system. This will include the use of patient’s own drugs (PODs), facilitating efficient supply of medications (including original pack dispensing), near-patient discharge systems and counselling patients about their medicines.
3. To provide a clinical pharmacy service that ensures the safe and cost effective use of medications, including reviewing ward stock lists.
4. To participate in the education and training of other members of the pharmacy and multidisciplinary teams.
5. To participate in audits as per Trust requirements, for example Safe & Secure Storage of Medicines and Controlled Drug audits.
6. To be an active member of the Pharmacy department and AMR Pharmacy Team ensure continuous two-way exchange of information to maintain high standards with the Trust.

See attached document for full job description and responsibilities,


This advert closes on Tuesday 10 Sep 2024

Proud member of the Disability Confident employer scheme

Marketing To contribute to strategic planning and manage/monitor specific short, medium and long term marketing projects under the direction of the Quality Manager(s). To manage and supervise staff performing specific tasks within these projects. To source opportunities (e.g., national and international events, conferences, professional society meetings etc) for the promotion of GenQA (laboratory EQA) and GENie (individual competency) services. To utilise marketing expertise to prepare appropriate promotional material e.g., social media posts, information leaflets, websites etc.. Liaise with staff at all levels of the organisation (GenQA Director, EQA leads) as well as designers/printers and/or external marketing agencies and/or UK NEQAS central office as required. To maintain and manage user accounts for various marketing platforms and ensure accuracy, continuity and consistency of messaging (wording and terminology) across these platforms and associated activities. To train staff in the use of marketing platforms as required. To write/contribute to other marketing material such as press releases. To source marketing and promotional material for conferences and meetings. To collate marketing data for presentations. To oversee stock management of promotional materials and stand equipment for conferences. To assist with national and international meeting/workshop organisation and logistics as required. To market the goods and services of GenQA both internally to staff and/or externally at international meetings, as required. To maintain and update the GenQA website as directed. This will include ensuring all information posted on the website is accurate, professional and information on the site is regularly updated. To liaise with relevant staff at all levels to deliver this. To prepare internal and external educational presentation documentation templates for webinars, workshops and other educational events and submit documentation to continued professional development (CPD) Services to obtain CPD accreditation for these events. Business and quality control analysis To perform EQA quality control and administrative procedures and record keeping using a range of commercial and bespoke computer databases as directed by the Quality Managers. To collate, evaluate and present complex EQA data/anonymised participant information for various activity summary reports and/or other publications as required. Following evaluation, highlight areas of GenQA operations that may benefit from streamlining and propose changes to practice. To prepare and communicate business sensitive information for the monthly Quality Newsletter for dissemination to all GenQA staff. To follow up Expert Advisor documentation and assist in the administration of Expert Advisors on Q-Pulse. To manage the regular review of Standard Operating Procedures (SOPs) and other documentation on the Q-Pulse quality management system. Bring to the attention of the Quality Managers any documents that need revision or review. Develop and streamline the associated processes. Perform Scheme audits (both EQA and Office) in line with the Audit timetable and Quality Managers requirements. To undertake general proof-reading of Scheme documentation as required. To deputise for the Quality Managers as required. General Duties To use planning and organisational skills to ensure duties are completed in a timely manner and within set deadlines. To ensure that all documentation, record keeping, scheduling, filing and handling communications is done in an efficient, accurate and effective manner. To maintain and improve professional knowledge, skills and competence to ensure the delivery of evidence based practice in line with Professional Standards and local priorities. To comply with the visual display regulations. To manage enquiries by email, telephone or in person in a polite and efficient manner. To adhere to the Oxford University Hospitals NHS Foundation Trust (host Trust) Policies and Procedures at all times. To be conversant with fire evacuation procedures and the confidentiality policy of the Oxford University Hospitals NHS Foundation Trust (Host Trust). All staff who have access to or transfer data, are responsible for that data and must respect confidentiality and comply with the requirements of the Data Protection Act 2018, in line with the Trusts Policies. Staff are required to comply with the requirements of the Freedom of Information of Act 2000 in line with Trust Policy. The post holder will attend any areas of further development as suggested in the personal development plan (PDP). Participate in the Trust annual appraisal procedure. The job description does not form any part of the contract of employment. The post is not restricted to any one location in the Trust. Any other duties, which may be required from time to time. This job description is not exhaustive in describing the duties and responsibilities of the post and should be regarded as a guideline as to requirements. The post holder will be expected to develop a flexible attitude towards the duties of the post, which can vary subject to the needs of the service and the general profile of the post.

Genomics Quality Assessment (GenQA) is currently seeking a dynamic and motivated individual to join our team as a Marketing and Business Officer. GenQA is a member of the UK National External Quality Assessment Service (UK NEQAS) consortium and is an international organisation facilitating optimal patient care by providing comprehensive assessments for the wide range of activities involved in the delivery of genomic services. This is an exciting opportunity to join GenQA which comprises of two centres; one based in Oxford University Hospitals NHS Foundation Trust and the second in NHS Lothian, Edinburgh, with the flexibility of remote working. GenQA is a global, well-established and accredited EQA provider within the field of genomic diagnostic testing.

Applicants are invited to join the team of scientific staff, administrative and quality managers. This newly created position will contribute towards the strategic planning and implementation of short and long term marketing projects. The post holder will liaise closely with GenQA staff and with the necessary agencies and businesses required to maintain and develop the GenQA global brand presence. The role will include analysis and written presentation of EQA data/participant information and identifying opportunities for process improvement. You will also be required to perform EQA quality control procedures and maintain accurate records using commercial and bespoke computer databases (full training will be provided).

Applicants should have a degree-level background in marketing, advertising and/or project management with appropriate IT skills to support the role. Excellent communication and interpersonal skills will be required to collaborate effectively with internal and external stakeholders, along with attention to detail and commitment to quality management.
• Plan, implement and manage short and long term marketing projects to promote GenQA services across the world
• Tailor the marketing approach to further develop awareness of GenQA services in projects targeting particular service developments or under-subscribed areas to attract new service users
• Provide the necessary administrative and clerical support including relevant advice to participants and key stakeholders as necessary
• Provide quality management support as required



Oxford University Hospitals NHS Foundation Trust is one of the largest NHS teaching trusts in the country. It provides a wide range of general and specialist clinical services and is a base for medical education, training and research.

The Trust comprises four hospitals - the John Radcliffe Hospital, Churchill Hospital and Nuffield Orthopaedic Centre in Headington and the Horton General Hospital in Banbury.

Our values, standards and behaviours define the quality of clinical care we offer and the professional relationships we make with our patients, colleagues and the wider community. We call this Delivering Compassionate Excellence and its focus is on our values of compassion, respect, learning, delivery, improvement and excellence. These values put patients at the heart of what we do and underpin the quality healthcare we would like for ourselves or a member of our family. Watch how we set out to deliver compassionate excellence via the OUH YouTube channel.

Marketing

1. To contribute to strategic planning and manage/monitor specific short, medium and long term marketing projects under the direction of the Quality Manager(s). To manage and supervise staff performing specific tasks within these projects.
2. To source opportunities (e.g., national and international events, conferences, professional society meetings etc) for the promotion of GenQA (laboratory EQA) and GENie (individual competency) services.
3. To utilise marketing expertise to prepare appropriate promotional material e.g., social media posts, information leaflets, websites etc.. Liaise with staff at all levels of the organisation (GenQA Director, EQA leads) as well as designers/printers and/or external marketing agencies and/or UK NEQAS central office as required.
4. To maintain and manage user accounts for various marketing platforms and ensure accuracy, continuity and consistency of messaging (wording and terminology) across these platforms and associated activities.
5. To train staff in the use of marketing platforms as required.
6. To write/contribute to other marketing material such as press releases.
7. To source marketing and promotional material for conferences and meetings.
8. To collate marketing data for presentations.
9. To oversee stock management of promotional materials and stand equipment for conferences.
10. To assist with national and international meeting/workshop organisation and logistics as required.
11. To market the goods and services of GenQA both internally to staff and/or externally at international meetings, as required.
12. To maintain and update the GenQA website as directed. This will include ensuring all information posted on the website is accurate, professional and information on the site is regularly updated. To liaise with relevant staff at all levels to deliver this.
13. To prepare internal and external educational presentation documentation templates for webinars, workshops and other educational events and submit documentation to continued professional development (CPD) Services to obtain CPD accreditation for these events.

Business and quality control analysis
1. To perform EQA quality control and administrative procedures and record keeping using a range of commercial and bespoke computer databases as directed by the Quality Managers.
2. To collate, evaluate and present complex EQA data/anonymised participant information for various activity summary reports and/or other publications as required. Following evaluation, highlight areas of GenQA operations that may benefit from streamlining and propose changes to practice.
3. To prepare and communicate business sensitive information for the monthly Quality Newsletter for dissemination to all GenQA staff.
4. To follow up Expert Advisor documentation and assist in the administration of Expert Advisors on Q-Pulse.
5. To manage the regular review of Standard Operating Procedures (SOPs) and other documentation on the Q-Pulse quality management system. Bring to the attention of the Quality Managers any documents that need revision or review. Develop and streamline the associated processes.
6. Perform Scheme audits (both EQA and Office) in line with the Audit timetable and Quality Manager’s requirements.
7. To undertake general proof-reading of Scheme documentation as required.
8. To deputise for the Quality Managers as required.

General Duties
1. To use planning and organisational skills to ensure duties are completed in a timely manner and within set deadlines.
2. To ensure that all documentation, record keeping, scheduling, filing and handling communications is done in an efficient, accurate and effective manner.
3. To maintain and improve professional knowledge, skills and competence to ensure the delivery of evidence based practice in line with Professional Standards and local priorities.
4. To comply with the visual display regulations.
5. To manage enquiries by email, telephone or in person in a polite and efficient manner.
6. To adhere to the Oxford University Hospitals NHS Foundation Trust (host Trust) Policies and Procedures at all times. To be conversant with fire evacuation procedures and the confidentiality policy of the Oxford University Hospitals NHS Foundation Trust (Host Trust).
7. All staff who have access to or transfer data, are responsible for that data and must respect confidentiality and comply with the requirements of the Data Protection Act 2018, in line with the Trust’s Policies.
8. Staff are required to comply with the requirements of the Freedom of Information of Act 2000 in line with Trust Policy.
9. The post holder will attend any areas of further development as suggested in the personal development plan (PDP).
10. Participate in the Trust annual appraisal procedure.
11. The job description does not form any part of the contract of employment.
12. The post is not restricted to any one location in the Trust.
13. Any other duties, which may be required from time to time. This job description is not exhaustive in describing the duties and responsibilities of the post and should be regarded as a guideline as to requirements. The post holder will be expected to develop a flexible attitude towards the duties of the post, which can vary subject to the needs of the service and the general profile of the post.


This advert closes on Monday 26 Aug 2024

Proud member of the Disability Confident employer scheme

To ensure that the funding due from the activity of both trial units is fully invoiced and received on a timely basis. This will involve close working relationships with clinical trial sponsors and their delegated trial unit teams. To work with the OUH Research and Development Finance Team to ensure accurate invoices are issued by clinical trial sponsors. Resolving any queries and issues with payments from trial sponsors. To monitor the expenditure of both trial units. This will involve close working with OUH finance teams. To generate monthly reports of trial activity, income and expenditure and discuss these with the management of each trial unit.

Please see the attached job description and personal specification for more information. Interviews will take place in the approximately two weeks after the closing date.