Total 27 administrative clerical job vacancies in whiteman afb missouri

This position serves as the Administrative Officer (AO) for Environmental Management Services (EMS) reporting directly to the Hospital Housekeeping Officer (HHO) at the Harry S. Truman Memorial Veterans' Hospital in Columbia, Missouri.

Major Duties and Responsibilities include:

1. Provides for the overall administrative management for the service - serving as an administrative extension of the Hospital Housekeeping Officer (HHO) and Assistant Hospital Housekeeping Officer (AHHO), Environmental Management Service, and professional staff, explaining service policies and assisting staff in implementing them.
2. Assists with the development and formatting of Medical Center policies and Standard Operating Procedures (SOPs); tracks policies to ensure they are updated as necessary - interpreting administrative policies, defining administrative requirements and/or providing advice to EMS management on related issues.
3. Applies new policies, provides advice on requirements, maintains administrative systems, and prepares administrative paperwork.
4. Reviews and evaluates guidance on various functions and procedures, identifies problem areas, and implements or recommends actions to improve procedures and increase efficiency, eliminate problems, and conform to policy requirements.
5. Participates in regular meetings with leadership and other officials to address administrative management issues, resolve problems, and provide recommendations for correcting or improving processes and programs.
6. Compiles information and prepares administrative reports for management briefing and sharing with work groups.
7. Provides full staff assistance on administrative matters. Plays a key role for planning, organization, development, direction, and
8. evaluation of medical center administration, in support of the facility, VISN, and Central Office activities.
9. Works collaboratively with the HHO and supervisors to analyze and evaluate the efficiency and
10. effectiveness of Environmental Management operations.
11. Assists the HHO in assessing the effectiveness of the housekeeping and linen services provided to patients.
12. Assists the HHO in providing leadership with findings and recommends ways to improve the effectiveness and efficiency of the service work operations.
13. Advises the HHO regarding staffing or resource issues that may arise in housekeeping or linen services and ensures patient care is not adversely impacted.
14. Oversees the full range of human resources requirements for the organization, performing personnel administration and management for the service through writing job descriptions, preparing job analyses, coordinating personnel. actions, maintaining personnel- related records, advising managers on personnel issues, and handling matters involving recruitment, promotion, awards, position classification, training, etc.
15. Provides advice and assistance to managers and staff concerning agency personnel processes and procedures
16. Serves as the Alternate Control Point Approving Official for all departmental accounts.
17. Ensures that all expenditures are properly authorized and documented.
18. Performs other related duties as assigned.

Promotion Potential: The selectee may be promoted to the full performance level (GS-11) without further competition when all regulatory, qualification, and performance requirements are met. Selection at the lower grade level (GS-9) does not guarantee promotion to the full performance level.

Work Schedule: Monday-Friday; 07:30AM-4:00PM
Telework: Yes
Virtual: This is not a virtual position.
Position Description/PD#: Administrative Officer/PD100180

WHAT IS THE HEADQUARTERS (HQ)DIVISION?
A description of the business units can be found at: https://www.jobs.irs.gov/about/who/business-divisions

Vacancies will be filled in the following specialty areas:
HQ, Chief Operations Officer (COO)

The following are the duties of this position at the full working level.

• Represents the Senior Commissioner's Representative (SCR) in contacts with other IRS officials, representatives of other agencies, and officials from the private sector regarding cross-functional or building/geographic area-wide administrative support matters and initiatives. Provides key linkage/coordination between customers and providers in ensuring cross-functional support activities and initiatives are carried out. Serves as the primary liaison with service providers requiring information about activities impacting multiple functions within a single location.
• Serves as the SCR's problem solver for identifying, analyzing, and resolving building/ geographic area-wide or multi- functional problems/issues. Develops solutions/courses of action that ensure all related issues are identified and effectively integrated across functional lines as appropriate. Ensures that the appropriate senior leadership/managers or other service providers are alerted of any emerging issues, systemic problems, developing trends, etc. As necessary, coordinates with service providers to implement solutions/courses of action.
• Coordinates building/geographic area-wide or cross-functional administrative activities and initiatives. Continually studies, analyzes, and anticipates building/geographic area-wide program activities, initiatives, and/or requirements. As needed, may coordinate the development of action plans and schedules for initiating multiple cross-functional projects, including projected personnel, equipment, and/or budget requirements.
• Establishes criteria for measuring degree of project achievement and customer satisfaction. Analyzes plans to ensure consistency with Service goals and policies while meeting customer needs and expectations. Provides briefings and prepares comprehensive reports to keep the SCR, other managers, and NTEU (National Treasury Employees Union) officials apprised of all facets relative to cross-functional program initiatives and projects.
• Provides advice and feedback to the SCR on critical, sensitive, or confidential matters relating to cross-functional governance issues. Consults with senior management within the business units serviced on critical organizational and management issues impacted by administrative support activities. Works directly with executives, managers, service providers, and NTEU officials to ensure issues impacting on multiple functions are identified and resolved in a timely and appropriate manner.

As a Administrative Officer your duties will include, but are not limited to, the following:

• Provide decisions, advice, and counsel on a range of administrative and operational management support issues (human resources and material needs, human resources availability, administrative support matters, etc.), policies, programs, objectives, and plans.
• Plan and conduct analytical studies of organizational elements and work to identify problems and approve resource utilization, administrative support, and management effectiveness. Interprets findings and develops recommendations to improve organizational efficiency, effectiveness, and solve problems.
• Analyze and advise on the implications of proposed management decisions and the administrative aspects involved in the accession, retention, motivation, development, and use of human resources. Conduct personnel-related activities as requested to include preparation of personnel actions, position descriptions, award justifications, and other personnel related documents ensuring completeness, accuracy, and inclusion of supporting documentation.
• Analyze, evaluate, and manage accounting and control systems to maintain proper financial balances, distribute resources to all activities within planned limitations, and ensure that maximum benefits are obtained from resources. Analyze historical budget and financial data, as well as new and/or changing program plans, to develop and prepare budget estimates and justifications for current-year, budget-year, and out-year budget planning, including deficit budget planning scenarios. Identify actual and/or potential funding problems, fiscal trends, significant program deficiencies and imbalances, analyze conditions, and recommend adjustments and solutions.
• Serves as the organization's subject matter expert on space management policies. Coordinates and negotiates with GSA and building lessor on the supervisor's behalf.

As a Administrative Officer your duties will include but are not limited to the following:

• Provide decisions, advice, and counsel on a range of administrative and operational management support issues (human resources and material needs, human resources availability, administrative support matters, etc.), policies, programs, objectives, and plans.
• Plan and conduct analytical studies of organizational elements and work to identify problems and approve resource utilization, administrative support, and management effectiveness. Interprets findings and develops recommendations to improve organizational efficiency, effectiveness, and solve problems.
• Analyze and advise on the implications of proposed management decisions and the administrative aspects involved in the accession, retention, motivation, development, and use of human resources. Conduct personnel-related activities as requested to include preparation of personnel actions, position descriptions, award justifications, and other personnel related documents ensuring completeness, accuracy, and inclusion of supporting documentation.
• Analyze, evaluate, and manage accounting and control systems to maintain proper financial balances, distribute resources to all activities within planned limitations, and ensure that maximum benefits are obtained from resources. Analyze historical budget and financial data, as well as new and/or changing program plans, to develop and prepare budget estimates and justifications for current-year, budget-year, and out-year budget planning, including deficit budget planning scenarios. Identify actual and/or potential funding problems, fiscal trends, significant program deficiencies and imbalances, analyze conditions, and recommend adjustments and solutions.
• Serves as the organization's subject matter expert on space management policies. Coordinates and negotiates with GSA and building lessor on the supervisor's behalf.

***THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION**

Duties include but may not be limited to the following:

Administrative Management:

• Provides for the overall administrative management of the Mental Health Service.
• Advises, plans, develops, implements, and evaluates administrative processes and programs such as contract management, funds management, clinic flow, clinic scheduling,
• staffing efficiency, labor mapping, access, strategic planning, and communication across the Service Line.
• Manages a variety of administrative functions, including the Service appointment calendar, distribution and dissemination of incoming mail, internal controls, records management, publication, and forms management.
• Ensures inquiries, correspondence, and actions are addressed in a timely fashion following established templates, suspense timelines, or other process as appropriate.
• Develops performance metrics and process measurement methods - collecting data from various sources; analyzing data; developing reports; and providing guidance to the Service Chief and other clinical staff.

• Analyzes resource needs and makes recommendations based on staffing needs, approval of individual expenditures for all non-recurring items; approving and preparing all requests for funding, etc.
• Performs analysis of budget requests by employing techniques such as cost-benefit analysis, program tradeoffs, and explorations of alternative methods of funding to ensure that program objectives are met.
• Coordinates equipment needs with internal and external staff, research specific equipment needs, how it will be used, obtains quotes, conducts market research, obtains, and justifies approvals, communicates with contracting and coordinates delivery and installation.
• Serves as the Contracting Officer Representative (COR) for medical service contracts needed for the provision of essential patient care within the Medical Center and CBOCs.

• Administers and oversees all aspects of personnel management within the Service.
• Provides advice on interpretation and application of a variety of human resources policies, practices, and procedures that affect the Mental Health Service Line.
• Directs recruitment and onboarding activities, research and input for market pay development and reviews, and other personnel administrative tasks.
• Reviews and maintains personnel action requests, awards, promotions, and supervisors' disciplinary action documentation.
• Maintains files and documents on all personnel actions, coordinating actions with appropriate staff or supervisor, monitoring current and projected personnel actions, and providing continuous status updates.

• Conducts data research and analysis on specific programs and incentives such as book ability, cost outliers, and contract management items.
• Performs review and analysis of productivity data, developing action plans that lead to improved performance and/or productivity and implementation of improved management controls.
• Develops short- and long-range plans to ensure programs and services support objectives and are synchronized with facility and VHA goals and requirements.
• Develops, conducts, or directs special studies to resolve problems that arise (or could potentially arise) related to new or altered program requirements or resources issues, providing the basis for planning, organizing, and controlling both day-to-day and long-term operations of the Service.

• Plans and directs the activities of subordinates and managing training and support needs to assure an appropriate work environment.
• Provides oversight of the day-to-day work completed by subordinates. Sets and prepares schedules for completion of work.
• Develops performance plans and evaluates the performance of direct reports.
• Provides administrative oversight and guidance (not supervision) over the performance of the clinical subordinates as the direct extension of the Mental Health Service Chief.
• Gives advice, counsel, and instruction to employees on both work and administrative matters.
• Hears and resolves minor complaints from employees; refers group grievances and more serious unresolved complaints to a higher-level supervisor or manager.
• Performs other related duties as assigned.

The Mental Health Service provides a wide array of complex specialty care programs, including Primary Care Mental Health Integration (PCMHI), Mental Health Clinic (MHC), Mental Health Intensive Case Management (MHICM), Psychosocial Rehabilitation & Recovery Centers (PRRC), PTSD Clinical Team (PCT), Substance Abuse Residential Rehabilitation Treatment Program (SARRTP), Substance Treatment Outpatient Program (STOP), Suicide Prevention, Intimate Partner Violence Assistance Program (IPV), Acute MH Inpatient Unit, as well as the associated training programs.

Administrative Management:

• Provide for the overall administrative management of the Mental Health Service.
• Responsible for advising, planning, developing, implementing, and evaluating administrative processes and programs such as contract management, funds management, clinic flow, clinic scheduling, staffing efficiency, labor mapping, access, strategic planning, and communication across the Service Line.
• Monitor administrative performance and suspense actions.
• Develop performance metrics and process measurement methods - collecting data from various sources; analyzing data; developing reports; and providing guidance to the Service Chief and other clinical staff.
• Identify the linkage in complex systems and diverse processes in order to obtain efficiencies that improve quality of care while balancing improvement of operational performance and conservation of resources.
• Review documents, reports, and/or applications for omissions and inconsistencies, and ensures data entry is complete and accurate in order to maintain suspense controls on actions such as project milestones, progress reports, funding accomplishments, and compliance strategies.
• Maintain continuous liaison and communication with staff to ensure assigned actions are handled within prescribed time limits and that responses conform to procedural and substantive requirements.

• Administer and oversees all aspects of personnel management within the Service.
• Provide advice on interpretation and application of a variety of human resources policies, practices, and procedures that affect the Mental Health Service Line.
• Direct recruitment and onboarding activities, research and input for market pay development and reviews, and other personnel administrative tasks.
• Review and maintain personnel action requests, awards, promotions, and supervisors' disciplinary action documentation.
• Maintain files and documents on all personnel actions, coordinating actions with appropriate staff or supervisor, monitoring current and projected personnel actions, and providing continuous status updates.
• Review related reports and analyzes trends to identify deficiencies or discrepancies and recommends plans to improve efficiency of processing actions and solutions to eliminate recurrence of unfavorable conditions.

Serves as the Administrative Officer in a Flight Standards functional area. Performs multiply and varying assignments under the limited direction of the manager. Acts as an individual contributor and/or may serve as a team leader on various projects.

Applies experience and advanced knowledge and understanding of management principles. practices, methods, and techniques, and skill in integrating management services with the general management of the organization. Provides and/or obtains a variety of management services essential to the direction and operation of the organization. Demonstrates considerable independence in planning time and assists others to plan and use assigned resources to complete tasks.

Provides, secures, or negotiates for the resources or services needed to manage the office of the assigned organization. The work involves direct assistance to the supervisor who has the primary responsibility for the direction of the organization established to accomplish the mission.

As the office Administrative Professional:

Tracks and analyzes data to ensure compliance with policies and procedures. Responsible for coordinating and performing multiple and varying assignments under the general direction of the manager.

May work as a team member on various projects. Responsible for planning time and assisting others to plan and use assigned resources to complete tasks. Responsible for coordinating and accomplishing all administrative tasks in a wide range of administrative and analytical duties. Evaluates and monitors office expenditures and makes sound changes based on trends and analysis, merit and deficiency situations, and known or anticipated program changes.

Performs immediate and long range planning and control for organizational services independently anticipating program changes, etc.

Coordinates with Human Resources for advice on advisory services as they relate to organizational related functions including pay and leave. and benefits. Reviews travel associated matters and manages the training program including initial and recurring.

Responsible for managing the office logistics program including personal property, supplies and services, and acquisition activities, awards, OSHA. security, and vehicle management.

Procures office supplies and equipment and closely monitors expenditures and reviews purchase card statements for accuracy.

Work activities may be critical to the success of projects for one or more organizational entities within the office demographic and functional area. Recommends improvements to systems and processes. Identifies, analyzes and recommends solutions to recurring problems and offers recommendations for improvements.

Interprets guidelines and provides management with advice and counsel on the operation of assigned programs and interrelationships of such programs.

• Serves as Administrative Offiicer, Executive Advisor, and Program Evaluator within the Group. Uses knowledge and understanding of management principles, practices, methods and techniques and skill in integrating management services with the general management of a DoD organization.
• Performs Program Management. Applies knowledge of management principles and processes of the analytical and evaluate methods needed for execution in improving organization effectiveness and efficiency. Oversees 673 CEG Management Internal Control Toolset (MICT) and Inspector General Evaluation Management System (IGEMS) to ensure compliance of program objectives.
• Guides development of briefs and reports and provides oversight of task management. Guides development of various briefs (Mission Brief, Weekly Staff Meeting, etc.) tailoring content for target audience and objective and working independently to meet established deadlines.
• Serves as the focal point for all requirements coming into and out of the Civil Engineer Group advises the Civil Engineer Group Commander, Deputies and Squadron Leadership. Manages operation of suspense systems by screening, reviewing, analyzing and identifying CEG tasks daily, assigning suspense dates and delegating to the appropriate functional experts in the CEG or its subordinate squadrons.
• Represents (the organization) with a variety of installation and functional area organizations. Establishes, develops, and maintains effective working relationships with 673 MSG, 673 ABW, 3 WG, 176 AW, 4/25 IBCT,(ABN), US Army Alaska (USARAK), and 11 AF executive officers/administrative staff.

• Serves as the Executive Administrator for the Commander and, as such, as a liaison between the Commander's office and subordinate organizations regarding all administrative management functions.
• Plans, manages, and organizes the group's organizational arrangement and workflow for the military performance reports, military/civilian decorations and recognition programs.
• Accomplishes a variety of staff studies and reports concerning Group support effectiveness and efficiency to provide data required in current and future plans and operations and in response to requirements imposed by higher headquarters.
• Maintains the Group CC's, CDs' and SEM's daily calendar, making appointments and arranging meetings, based on a personal knowledge of the supervisor's schedule and current issues.

• Directly assists the commander or senior ART in the management of all administrative support program
  functions.
• Serves as the resident subject matter expert for all mandated administrative support programs.
• Serves as a unit liaison to the offices of program managers.
• Performs other clerical and administrative work in support of the office/organization.

• Plans and assigns work to be accomplished through subordinates engaged in a variety of occupations.
• Initiates or recommends corrective actions for sub-standard performance.
• Informs subordinates of agency policies and programs.
• Conducts reviews of command policies, activities and programs to ensure subordinate units are effectively and efficiently progressing toward the desired readiness status.
• Assists in creating and/or changing command policies and procedures.
• Supervises and coordinates the activities of each full time staff section of the headquarters and subordinate units.
• Reviews and finalizes studies relating to reorganization, relocation of units, personnel practices etc.
• Develops, implements and evaluates the administrative, personnel and supply policy for the battalion.
• Provides technical assistance and guidance to unit level administrative and logistical personnel.
• Ensures the development and execution of the command level guidance for implementation of the Enlisted Promotion Management System (EPMS).
• Ensures compliance with the Command Supply Discipline Program and Command Maintenance Discipline Program.
• Analyzes and/or prepares the logistics and equipment readiness areas of the battalion/squadron level organizational readiness report.
• Provides guidance and funds management for all decentralized logistic funds.
• Coordinates and assists in developing plans for recruiting and retention within the command.
• Develops and institutes the officer and warrant officer accession plan to include state and federal officer and warrant officer commissioning programs, direct commission, interstate transfers, and other component transfers.
• Provides guidance and assistance to ensure command programs have been implemented and evaluates their effectiveness in subordinate elements.
• Reviews reports and plans pertaining to the overall organization’s mobilization readiness.
• Performs other duties as assigned.

The primary purpose of this position is: As an Air Reserve Technician (ART) accomplishes a variety of work which determines the unit's readiness and capability to meet its wartime mission and provide training to assigned unit personnel in the accomplishment of contingency and humanitarian missions and worldwide deployment activities.Duties:

1. Unit resource advisor (RA) and member of the Financial Working Group (FWGJ for budget formulation.
2. Oversees monthly preparation of Status of Resource and Training Systems (SORTS) report.
3. Evaluates and oversees the wartime AFSC enlisted specialty training requirements for assigned personnel.
4. Manages the squadrons Information Management/Information Technology (IM/IT) resource.
5. Manages the squadron's personnel and information security programs/Restricted Area Badge (RAB) Program.
6. Works closely with the recruiters to fill projected vacancies with qualified personnel. Functions as the subject matter specialist for stage management, crew management and Aeromedical Evacuation Operations Team (AEOT).

The primary purpose of this position is: to serve as a Medical Air Reserve Technician (ART), providing medical administration management expertise to the Aerospace Medicine Enterprise Manager. Provides technical training to reserve personnel in the accomplishment of tasks set forth herein.

Duties:
1. Provides direct support to the Aerospace Medicine Enterprise Manager for completion of all health standards and force health protection program management.
2. Provides support toward conducting studies, collecting data and identifying trends. Oversees record keeping and program compliance.
3. Provides Wing support in the organization and administration of Force Health Readiness. Provides comprehensive case management, care coordination, and discharge/disposition services
4. Provides support to establish squadron compliance with pre/post deployment tasks and other medical readiness screenings and requirements.
5. Conducts extensive studies and monitors compliance with medical requirements to ensure timely completion and medical qualification of assigned personnel.

• Acts as the depot's liaison with human resource, responsible for maintaining an understanding of a wide variety of HR concepts.
• Reviews and processes requests for all types of actions pertaining to personnel actions.
• Maintains suspense file on personnel issues, advising management as to status and conducts follow-up to expedite actions assuring that actions are completed in a timely manner.
• Determines personnel forms necessary to initiate a wide variety of personnel actions.
• Coordinates Hiring Requests and submits requests into an automated system.
• Studies and analyzes results and makes remedial recommendations to assess and improve mission performance.
• Analyzes and recommends changes concerning proposals for organizational realignment, staffing, personnel training, etc.
• Maintains certifications and is responsible for employee MHE training and maintenance of all applicable MHE files, records, and SOPs.

The primary purpose of this position is: As an Air Reserve Technician (ART) Enlisted, accomplishes a variety of duties providing direct support to the Senior ART on the overall day to day program management activities for all aspects of medical administrative, military and civilian personnel management, budget and management analysis supporting operational requirements of wing and squadron Force Protection Health programs.

DUTIES:
Duty 1 - Provides deployment support in developing, planning and conducting training and evaluations needed to assess squadron readiness, mobility, and deployment requirements.
Duty 2 - Provides direct support to the Senior ART in planning, organizing, directing and executing the Health Care Operations and Programs of the medical administrative and paraprofessional activities of the Medical Unit.
Duty 3 - Financial management responsibilities. Compiles data for submission to the Senior ART and Commander and participates in the Financial Working Group (FWG).
Duty 4 - Participates in managing the overall IM/IT automation programs.
Duty 5 - Assists with the management of Quality Assurance for Health Standards and Health Force Protection Programs.