Total 16 administrative clerical job vacancies in united kingdom remote

The major duties of the Administrative Officer position include, but are not limited to, the following:

• Supervise a team to ensure administrative services of the business office is successful.
• Responsible for keeping the organization's revenues and spending in balance.
• Oversee the successful formulation, implementation, tracking and close-out of all interagency agreements, contracts, and task agreements.
• Participate on the management team and ensures all administrative services to managers and program staff are implemented.
• Facilitate studies to explore solutions to operations challenges. Develop and manage standard operating procedures and ensure compliance.

Starting at $103,409 Per Year (GS 13)

• Serves as an Administrative Officer for the US Army Corps of Engineers, in a Contingency Organization, performing a variety of duties relating to management of administrative and personnel services programs.
• Serves as the principal advisor to the Commander and subordinates in the areas of office support services, administration, personnel management, document control, logistics, and a variety of other administrative matters.
• Provides guidance and advice to all District staff administrative personnel, on the full range of administrative support services.
• Prepares and submits administrative reports and updates to Commander.
• Oversees the overall supply needs, services, material movement, real property, and budget for the District.
• Establishes and maintains manpower and financial records/controls necessary to monitor resource execution.

Starting at $70,387 Per Year (GS 12)

• Serves as the principal advisor to the Associate DDFO regarding the implementation of administrative efforts, with a focus on compliance, thoroughness, accuracy, completion, and consistency with other units, with responsibility for communicating, implementing, and streamlining logistics, any actions or information related to correspondence control, travel, office management, project management, automation, and other functions.
• Plans, develops, and executes administrative management functions for the Associate DDFO. Works closely with the Field Admin Manager and Office of Field Administration (OFAS) staff, as well as with supervisory staff subordinate to the Associate DDFO. Manages a variety of administrative and other functions on behalf of their supervisor, to include incoming and outgoing correspondence, records management, documentation and forms management, standard operating procedures, internal controls, and paper and electronic files management. Maintains comprehensive databases, to include SharePoint, to store, organize, and search information used to make decisions and prepare reports, and then communicate work products as relevant. Assures that internal systems and procedures for carrying out administrative functions meet the requirements of balancing costs, benefits, productivity, and effectiveness.
• Conducts studies, surveys, and interviews to gather information necessary to formulate policies, procedures, and strategies on behalf of the Associate DDFO. Explores solutions to problems and recommends action based on the results of studies, surveys, and individual interviews which impact the administrative operations of the agency. Defines administrative and functional responsibilities and reporting consistent with operational policies.
• Provides administrative planning and oversight for various special and continuing or day-to-day programs, including the maintenance and use of calendars and scheduling.
• Maintains continuous liaison and communication functions with other managers and senior leaders to ensure that assigned tasks are handled within prescribed timeframes and that responses conform to procedural and substantive requirements. Consolidates data and reviews to ensure that goals and objectives, timeframes, and acceptability are met. Aligns communications from the Associate DDFO to national priorities and procedures consistent with guidance from the DDFO, OFAS, and HQ.
• Reviews and evaluates tasks on behalf of the Associate DDFO including memos, reports, studies, fact sheets, job aids, information papers, and other files, for overall quality, appropriate levels of coordination, consistency, logic, soundness of any recommendations, grammar, and compliance with policy. Must be capable of articulating the reasons for changes to managers and other senior staff in order to facilitate timely and accurate revisions. Requires a thorough understanding of FMCS mission, vision, values, and goals, in addition to regulations, guidance, policies, directives, and precedent related to the program area in order to establish and maintain standards.
• Performs a variety of administrative functions in support of FMCS service delivery. The incumbent works with the Office of Human Resources (OHR) and field leadership to ensure that recruitment actions and vacancy announcements are coordinated and tracked appropriately. Ensures the proper onboarding of new employees and offboarding of departing employees with OHR and the OFAS.
• Keeps the Associate DDFO informed of any new or revised administrative policies, regulations, directives, and procedures that affect the organization. Maintains office-specific SharePoint sites and associated file structures to organize and communicate relevant information, documents, and decisions.
• Analyzes and reviews documentation procedures and controls, files, directives, forms, records control and disposal procedures and office automation and performs equivalent management information studies of limited scope and impact on the agency.
• Completes special projects assigned by the Associate DDFO to evaluate and recommend ways to improve work operations and programs. Develops supplemental reports, studies, investigations, or additional data to ensure that appropriate facts are presented to their supervisor for future evaluation and necessary management action. Develops and recommends changes in program objectives, operations, emphasis, and resource utilization. Remains apprised of new developments of management techniques, methods and procedures used to investigate, analyze, and evaluate information concerning the management process. Recommends solutions to specific problems of development and implementation of policies/procedures to facilitate accomplishment of objectives and to prevent duplication of effort.

Starting at $72,553 Per Year (GS 11)

MAJOR DUTIES AND RESPONSIBILITIES

• Performs and monitors established administrative management requirements for an organization with few subdivisions or functions, an organization with well-established administrative requirements, or for an organization with more dynamic administrative requirements.
• Drafts correspondence, recommendations, reports, and memoranda related to management ad administrative programs and issues.
• Determines pertinent issues and collects relevant information from a variety of sources.
• Coordinates the administrative aspects of office moves, office construction, and other facility improvements including furniture, equipment, telephones, and short-term storage.
• Set up and maintains systems to control purchasing and the use of supplies.
• Identifies and performs routine liaison tasks to support the organizational planning process.
• Assists in analyzing program, budgetary, and fiscal data.
• Assists in providing guidance on routine aspects of tasks to support the administration of established quality and productivity programs for the organization.
• Other duties as assigned.

Work Schedule: Monday - Friday, 7:30 am - 4:00 pm
Remote: This is a remote position.
Position Description/PD#: Administrative Officer/PD047577
Relocation/Recruitment Incentives: Not authorized
Permanent Change of Station (PCS): Not authorized

Starting at $59,966 Per Year (GS 9)

• Serves as an Administrative Officer for the US Army Corps of Engineers, in a Contingency Organization, performing a variety of duties relating to management of administrative and personnel services programs.
• Serves as the principal advisor to the Commander and subordinates in the areas of office support services, administration, personnel management, document control, logistics, and a variety of other administrative matters.
• Provides guidance and advice to all District staff administrative personnel, on the full range of administrative support services.
• Prepares and submits administrative reports and updates to Commander.
• Oversees the overall supply needs, services, material movement, real property, and budget for the District.
• Establishes and maintains manpower and financial records/controls necessary to monitor resource execution.

Starting at $70,387 Per Year (GS 12)

• Assist the Director and Senior Staff in coordinating, scheduling, and prioritizing meetings, visits, appointments, agendas, and travel requirements.
• Support planning and coordination of Directorate events, seminars, workshops, retreats; provide site coordination, including audio/visual equipment support, hybrid/virtual arrangements, documentation, and meeting announcements and communications.
• Coordinate with other administrative assistants within the Directorate to ensure timely, accurate, and consistent support for the Director and Senior Staff.
• Serve as the Directorate lead for records management. Identify, update, maintain, and catalog records for management systems. Provide retention schedules for records.
• Lead the implementation of administrative management policies. Interpret and provide advice to employees and managers on policies and regulations pertaining to administrative matters, including travel.
• Support Diversity, Equity, Inclusion, and Accessibility (DEIA) initiatives in the Directorate and facilitate DEIA topic discussions with the Senior Staff.
• Manage Center access for foreign nationals, as required.
• Manage budget and purchasing of Directorate supplies and materials, maintain financial records.
• Foster a culture of engagement, diversity, inclusiveness, excellence and innovation. Champion NASA's commitment to Diversity, Equity, Inclusion and Accessibility to create an environment that promotes a commitment to safety, integrity, and teamwork.

Starting at $72,553 Per Year (GS 11)

This position is located in the Office of Chief Counsel. As a Attorney-Advisor (General Administrative Law), GS-0905-13/14, your typical work assignments may include:

• Providing legal counsel on all activities and matters involving immediate and long-term Homeland Security (DHS) initiatives, operations, programs, and policies.
• Advising and serving as liaison to DHS and FLETC staff, as appropriate. Is recognized as the FLETC legal expert in the subject matters of real property, environmental law, tort claims, and standards of conduct law (ethics).
• Serving as legal consultant to the highest levels of FLETC management, including the Chief Counsel, recommending approaches to legal issues where precedents and prior interpretations must be innovatively adapted.
• Developing, or overseeing the development of, legal positions, legislative proposals, regulatory documents, policies and operations that involve significantly broadening or restricting agency activities affecting the agency's security posture and the public interest, and recommending legal approaches regarding novel issues for which the importance of the legal action/position as precedent is highly significant.
• Advising clients at the Assistant Director (AD) level and is responsible for responding directly to the ADs/Deputy Assistant Directors (DADs) and their staffs with immediate assistance. Recognizes issues with national and/or international importance and is
  responsible for providing relevant information directly to the Chief Counsel, Deputy Chief Counsel, the ADs and/or other senior staff.
• Providing written and oral counsel, legal reviews, opinions, regulations or decisions in the application of the U.S. Constitution, federal laws, legislation, or policies to programs conducted or assisted by DHS components, and to DHS policies.
• Serving as an attorney on the staff of the Deputy Chief Counsel to provide legal advice concerning the statutory and regulatory basis for environmental compliance, real property transactions, standards of conduct (ethics), tort claims and internal agency regulations and policies.
• Providing assistance to Department of Justice attorneys representing the agency in tort, environmental, and real property legal actions.
• Serving as the agency subject matter expert in the Federal Tort Claims Act, and the Military Personnel and Civilian Employee Claims Act.
• Providing legal review and advice concerning employee compliance with federal standards of conduct (5 C.F.R. part 2635). Responsible for the administration of the agency's training of federal employees on the federal standards of conduct and providing such training to agency employees. Such training includes oral and written presentations, and use of electronic media.
• Providing advice on all environmental and occupational health issues and statutes such as the Resource Conservation and Recovery Act, National Environmental Policy Act, the Clean Water Act, the Endangered Species Act, National Historic Preservation Act, Toxic Substance Control Act, the Occupational Safety and Health Act, and state and local statutes and regulations implementing the federal programs.
• Managing the agency's tort claims act process to ensure proper research, analysis, and advice is presented to the agency decision authority. Remains proficient in the principles of tort law.
• Providing legal review and advice to the agency's Training Accident Investigation Team to ensure reports thoroughly analyze the incident, accurately convey the cause of accident, and present realistic, future preventive measures, all in the context of a report which may not be privileged from public disclosure. Serves as the legal advisor to the accident investigation team.
• Developing legally sound approaches regarding sensitive matters, such as privacy and civil rights and liberties of the staff, and delicate personnel and other matters. May be assigned other legal actions in the Office of Chief Counsel practice area to include labor and employment law, Freedom of Information Act and Privacy Act matters, or any other legal issue arising from the FLETC's operations.
• Representing OCC in conferences and meetings with representatives of other FLETC Directorates and offices, and federal, state, and local governmental entities, regarding legal matters of interest.
• Serving as the subject matter expert to the FLETC client organizations within his/her subject matter area. May provide technical legal and administrative supervision to various working groups.

View common definitions of terms found in this announcement: Common Definitions.

Starting at $103,409 Per Year (GS 13-14)

The Assistant Coach is responsible for planning, programming, coordinating, supervising, managing, directing and/or reviewing all activities for their assigned area of responsibility. Responsible for advising the Coach on the daily operation of their team to include reporting daily operational problems and needs to achieve goals and objectives of the Veterans Contact Center (VCC) VBA benefits programs as they relate to the VCC.

Under the supervision of the Coach, the incumbent leads individuals in performing the work of the Legal Administrative Specialist/Public Contact Representation (LAS/PCR) position. Exercises supervisory authorities and responsibilities, as delegated, involving work assignment and review, as well as the administrative and personnel management functions relative to the staff supervised. Duties include but are not limited to:

• Performs the administrative and personnel management functions relative to staff supervised.
• Observes workers' performance; demonstrates and conducts work performance critiques.
• Develops work improvement plans for the team, recommending personnel actions as necessary.
• Provides advice and counsel to employees related to work and administrative matters.
• Reviews and approves or disapproves leave requests to maintain appropriate staffing levels for the division.
• The incumbent ensures performance plans for all assigned employees are properly created and utilized.
• Utilizes the division's employee recognition and award program.
• Mentors team employees, addresses individual learning needs and effectively offers feedback to identify and correct deficient areas. Provides or arranges technical training necessary for the accomplishment of individual and team tasks.
• Resolves personnel complaints or disciplinary problems with assistance from the Coach and/or call center manager.
• Responds to calls transferred to the supervisory escalation queue or the Legal Administrative Specialist (Contact Representative) needs assistance in providing a response.
• Resolves calls received at this level by either answering the call immediately or by taking responsibility for "call back." But referring calls of greater difficulty/not easily resolved to the Coach.
• Inspires, motivates, and guides others toward goal accomplishment, coaches, mentors, and challenges subordinates.

Work Schedule: Full-Time, Monday through Friday
Compressed/Flexible: Available, based on agency/local policy.
Remote: Yes
Position Description/PD#: Supervisory Legal Administrative Specialist (Assistant Coach)/ PD# 40097A
Financial Disclosure Report: Not required
Promotion Potential: None, this position is at the full performance grade level.

Starting at $72,553 Per Year (GS 11)

Ciena is committed to our people-first philosophy. Our teams enjoy a culture focused on prioritizing a personalized and flexible work environment that empowers an individual’s passions, growth, wellbeing and belonging. We’re a technology company that leads with our humanity—driving our business priorities alongside meaningful social, community, and societal impact.

Not ready to apply? Join our Talent Community to get relevant job alerts straight to your inbox.

.

Administrative Assistant for Global Customer Care 

Ciena is looking for a talented administrative assistant who will assist the APJ GCC leadership team in day-to-day activities.

The ideal candidate has a demonstrated track record of providing proactive calendar support, assisting with project deadlines, booking travel, and taking effective action to ensure that our leaders and their teams are functioning smoothly and efficiently. As well as assisting in the running of our Manila office, consisting of stationary orders, facilities requests and day-to-day running of the office were applicable.

He/she will be highly organized and professional, resourceful, efficient, flexible and will thrive in a fast-paced environment.

Your Responsibilities

• Manage day-to-day administrative processes associated with the organization with a high level of responsibility and prioritized and completed projects within a specified deadline.
• Engage with executive staff and clients professionally and efficiently while maintaining the confidentiality of sensitive, private, and privileged information.
• Manage and maintain complex calendars that included: planning, coordinating, and executing all requested meetings and events, including quickly adapting to changes in schedules and logistics requirements.
• Arrange and coordinate all business travel (domestic and international).
• Screen and document incoming calls.
• Coordinate off-sites and all hands meetings.  Ensure that objectives are clear, preparation is appropriate. 
• Attend team meetings, generate meeting minutes with key decisions, organize action items, work with assigned leaders to ensure appropriate follow up.

• Ensure assigned leaders are using their time effectively and to greatest impact. This requires an understanding of what’s most important for effective calendar management, tracking deadlines and productive meeting and time management.
• Use independent judgment and initiative to anticipate issues, resolve problems, make recommendations, determine when and if executive action was required, and consulted supervisor as appropriate.

• Assist in the preparation of presentations, correspondence, and organizational charts.
• Coordinate executive meetings in person at customer forums as needed to ensure logistics and executive meetings ran efficiently.
• Interface and coordinate activities between various departments (including IT, purchasing), customers, partners and other third parties.
• Work closely with cross-functional executive administrators.
• Mentor new executive administrative assistants and other administrators when required.
• Provide back-up support for other executive administrative assistants when required.

As a Manila Office Manager for GCC and the broader Ciena team, responsibilities will cover:

• Onsite contact for facilities and IT deliveries
• Ciena Office – Tenant Committee lead
• General administration to support APJ Team and events (stationary, logistics, couriers, catering)
• Co-ordination Internal and external events (Customer Lunch and Learns / Customer events/sporting / QBRs / awards)
• Business Purchasing - Facilitate New supplier setups / invoice processing across various Sales and Support teams
• Admin assistance to other APJ Business Support functions – Services, CM, Legal, Marketing and Channels
• Keep track of inspection, certifications, permits, etc. required for the Manila employees and office.
• Manila  office coordinator for global/regional visitors
• First Aid / Fire Warden in Manila Office

Requirement

• 5+ years’ experience supporting senior executives in a fast-paced environment, preferably at a senior level and/or at a high-growth technology company
• Excellent verbal and written communication skills in English
• Communicate effectively with senior executives, their assistants and employees across the team.  Understand assignments and complete them with little to no follow up from assigned leaders
• Manage multiple complex calendars and concurrent deliverables; understand executives’ priorities in order to effectively address meeting requests.  Exceptional prioritization skills.
• Demonstrated business judgment in previous roles, ability to prioritize on behalf of self and manager

• Professionalism in dealing with executives.  Calm, friendly and professional demeanor at all times; diplomatic when saying no
• Collaborative with a can-do attitude.  Demonstrated ability to develop strong internal and external working relationships
• Organized but flexible, with the ability to anticipate change, and to react efficiently and quickly
• Ability to successfully work in a team environment and build effective working relationships
• Flexibility / Ability to work independently, particularly given executive schedules and travel. 
• High level of integrity; ability to handle confidential and sensitive information with discretion

• Expert in office technology and procedures:  Mac and/or PC proficiency, Microsoft Office software suite skills, Oracle use, preparation and management of Purchase orders
• International business exposure a plus

Built on meritocracy, our unique company culture rewards self-starters and those who are committed to doing what is best for our customers.

SUMMARY

Assisting underwriters with servicing files and attaching information. Clerical duties and communication with other departments and with brokers as required.

ESSENTIAL DUTIES & RESPONSIBILITIES

Include the following:

• Assist underwriting staff with servicing files & attaching pertinent information to files
• Communicate internally with other departments via e-mail and telephone
• Communicate externally with brokers as required
• Clerical duties, such as filing and pulling files as required
• Preparing Certificates of Insurance
• Editing & formatting of documents using a variety of software & programs
• Reviewing documents for accuracy
• Other duties as assigned

CERTIFICATES, LICENSES & REGISTRATION

Not Applicable

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• A strong work ethic, good organizational skills and the ability to work within a team environment
• Strong writing/language, and people skills
• Interest in being involved with community outreach and company culture
• Well-developed typing skills, understanding of Microsoft Office
• Driven attitude & the ability to work under pressure and with strict deadlines
• Positive & professional communication skills
• Ability to multi-task in a fast-paced environment
• Time management skills & ability to consistently meet deadlines
• Must be organized & detail oriented

We are an Equal Opportunity Employer. We take pride in the diversity of our team and seek diversity in our applicants.

Built on meritocracy, our unique company culture rewards self-starters and those who are committed to doing what is best for our customers.

Brown & Brown Premier is growing and seeking an exceptional individual with proven discipline, and commitment to join our Personal Lines Team as an Administrative Assistant.

The Administrative Assistant responsibilities includes collecting and entering data in databases and maintaining accurate records of valuable company information. A candidate working in data entry will need to efficiently manage a large amount of information that is often sensitive or confidential.

WHAT YOU'LL DO:

• Update the company database by inputting information from each call and keeping every customer field current

• Collaborate with Management team for data entry projects and misc. projects

• Scanning and filing documents into the company database

• Adding policies in database

• Processing carrier downloads

• Keep information confidential

• Perform all other assignments as required

WHAT YOU'LL HAVE:

• High School Diploma or GED required

• Minimum two years’ experience in a customer service role

• Ability to maintain a high level of confidentiality

• Ability to work well in a team environment

• Advanced knowledge of Word Processing software; Spreadsheet software and Database software

WHAT WE OFFER:

• Excellent growth and advancement opportunities

• Competitive pay based on experience

• Paid Time Off (PTO)

• Generous benefits package: health, dental, vision, 401(k), etc.

• Employee Stock Purchase Plan

We are an Equal Opportunity Employer. We take pride in the diversity of our team and seek diversity in our applicants.

Additional Locations:

Full Time Remote - Alabama, Full Time Remote - Alabama, Full Time Remote - Arizona, Full Time Remote - Arkansas, Full Time Remote - Colorado, Full Time Remote - Florida, Full Time Remote - Georgia, Full Time Remote - Idaho, Full Time Remote - Indiana, Full Time Remote - Iowa, Full Time Remote - Kansas, Full Time Remote - Kentucky, Full Time Remote - Louisiana, Full Time Remote - Maryland, Full Time Remote - Michigan, Full Time Remote - Mississippi, Full Time Remote - Missouri, Full Time Remote - Ohio, Full Time Remote - Oklahoma, Full Time Remote - Pennsylvania, Full Time Remote - South Carolina, Full Time Remote - South Dakota, Full Time Remote - Tennessee, Full Time Remote - Texas, Full Time Remote - Utah {+ 2 more}

Job Description

Perform administrative duties for one or more departments or units and provide various office support activities.

The Communications, Marketing and Corporate Social Responsibility (CMCSR) vision expands the scope of marketing as a shared service for the enterprise and better aligns and integrates our corporate responsibility footprint. We seek to be a world-class Communications, Marketing and CSR team focused on driving results for the business and for our purpose. Serving the company in optimizing new market opportunities, strengthening the Blue Cross NC brand, delivering business value for sustainable growth, and integrating social and philanthropic initiatives into our corporate footprint, this division is laser focused on our purpose of improving the health and well-being of our customers and communities. Our Blue Cross NC Foundation is solely funded by Blue Cross NC and seeks to improve the health and wellbeing of everyone in North Carolina so that our state will be one of the healthiest in the nation, within a generation.  Blue Cross NC and the Blue Cross NC Foundation work together towards these goals. The work this role supports includes CM&CSR and the Blue Cross NC Foundation.

In your role as an Administrative Assistant, Senior Specialist, your primary duties will include the day-to-day support of two high-level executives – providing guidance for executive calendar needs, travel coordination and scheduling, meeting attendance, planning and coordination of events, and managing executive correspondence as needed. You will have an innate willingness to pitch in as needed for events and projects for the CM&CSR team and Foundation to support organizational success; a collaborative mindset to support emerging administrative needs of the division. You will also provide coverage for other Administrative Assistants in the division as needed and work as a team to provide seamless leadership support. On-site opportunities at our Durham campus will range between 6-8 times per year.

What You’ll Do

• Oversee Leader’s workflow including mail, calendar, correspondence, and telephone calls, determining priorities, preparing responses, and/or responding appropriately without errors and in a timely manner.
• Support Leader and other staff by scheduling, planning, and attending meetings as necessary.  Provide support to include expense reporting and travel planning.
• May act as coordinator of departmental projects, following up on pending details, coordinating project team activities and ensuring deadlines are met.
• Exercise considerable discretion and independent judgment and analyzes complex information request and determines complex trends.
• Maintain distribution lists and organizational charts.
• Coordinate activities and events in support of the department.
• Coordinate departmental moves and serve as liaison for IT services and upgrades.
• Assemble and analyze information to facilitate decision making.  Prepare special or one-time reports, summaries, or replies to inquiries, selecting relevant information from a variety of sources such as reports, documents, correspondence, other offices, etc., under general directions.
• Support departmental budget processes which could include running reports, simple budget analysis, and/or budget entries.

What You Bring

• High school diploma or GED
• 5+ years of experience in related field.

What We Like

• Prior experience supporting multiple executives with competing priorities for calendar scheduling
• Knowledge of travel scheduling, both NC-based and out-of-state
• Strong focus on customer service, to provide a high level of service to internal and external stakeholders
• Technical proficiency in Workday and MS Office suite

Number of Job Openings Available:

1

Date Posted:

March 05, 2024

Department:

34004090 Mental Health Services Administration

Shift:

Day (United States of America)

Shift Length:

8 hour shift

Hours Per Week:

40

Union Contract:

Non-Union

Weekend Rotation:

None

Job Summary:

Performs department support through management of clerical duties, administrative tasks, scheduling, calendar management, and other department tasks. Maintains data bases and generate reports. May perform client scheduling and receptionist duties.

Key Position Details:

• 40 hours per week
• Day shifts
• Benefit Eligible

Job Description:

Principle Responsibilities

• Perform clerical tasks.
  • Complete tasks such as typing, preparation of documents, mailing.
  • Answer phones and make client / business associate calls.
  • Maintain client records.
  • Perform billing tasks, and compile data.
  • Maintain databases and Excel spreadsheets.
  • Generate reports.
• Provide department support.
  • May schedule patient / client visits.
  • May perform receptionist and check-in function.
  • May order supplies.
  • May coordinate meetings, conferences, presentations, travel arrangements.
  • May have responsibility for assigned projects.
  • May manage employee and leader schedules and calendars.
  • May write correspondence to internal customers, or to clients or business associates.
  • May manage provider schedules, expenses and / or education tracking.
  • May manage department timecards.
  • May manage department website.
  • Other duties as assigned.

Job Requirements

• Must be 18 years of age with education and/or experience needed to meet required functional competencies as listed on the job description, and High school diploma or GED preferred
• Associate's or Vocational degree in related field preferred
• 2 to 5 Years in administrative support or secretarial experience required and
• 2 to 5 Years in Microsoft Office functions and computer technology required and
• 2 to 5 Years in electronic medical record experience preferred

Physical Demands
Light Work:
Lifting weight Up to 20 lbs. occasionally, Up to 10 lbs. frequently

Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines. Our 114,000 colleagues serve people in more than 160 countries.

     

JOB DESCRIPTION:

Working at Abbott

At Abbott, you can do work that matters, grow, and learn, care for yourself and family, be your true self and live a full life. You’ll also have access to:

• Career development with an international company where you can grow the career you dream of.
• Free medical coverage for employees* via the Health Investment Plan (HIP) PPO.
• An excellent retirement savings plan with high employer contribution.
• Tuition reimbursement, the Freedom 2 Save student debt program and FreeU education benefit - an affordable and convenient path to getting a bachelor’s degree.
• A company recognized as a great place to work in dozens of countries around the world and named one of the most admired companies in the world by Fortune.
• A company that is recognized as one of the best big companies to work for as well as a best place to work for diversity, working mothers, female executives, and scientists.

The Opportunity

This position works out of our Willis Tower, Chicago, Illinois location in the Legal Division.

As the Legal/OEC Administrative Assistant, you’ll have the chance to provide general administrative support to the Legal/OEC Willis Tower team, including DVPs, attorneys, directors, ECOs, and paralegals, as assigned. 

What You’ll Work On

• The position will require applicants to build/maintain processes for the DVPs to manage the work of their organizations by using technology (such as SharePoint, Microsoft teams), to organize collaboration and communications.
• Qualified candidates will have excellent communication skills and judgment and be able to build relationships and network with other peers to drive efficiency into the organizations they support.
• Responsibilities include all departmental administrative functions, including calendar management, scheduling travel, processing expense reports, creating and modifying business documents, answering phones, and managing correspondence.
• Assists with meeting/event coordination and organization, including document preparations, visitor access, and catering services.
• Manages calendars, including proactively identifying and resolving schedule conflicts.
• Utilizes advanced software skills including Microsoft Office Suite and other business-specific software such as Corporate Travel, Procurement, document management, and matter management systems.
• Maintains confidentiality in handling sensitive business information.
• Coordinates domestic and international travel arrangements, including visas, passports, and inoculations.
• Conducts onboarding activities, including workspace set-ups for new employees.
• Provides basic project management support.
• Consistently interacts with high-level executives and works with cross-functional teams in connection with projects and division-wide support.
• Point of contact for team whereabouts and knowledge of general availability
• Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations.
• Manages departmental supplies and storage thereof.
• Prioritizes workload to ensure departmental support needs are fulfilled.

• Responsible for compliance with applicable Corporate and Divisional Policies and procedures
• Intermediate knowledge and understanding of business processes and requirements. 

The salary range for this position is $22.00 - $44.00 based on experience.

Required Qualifications

• High School diploma or equivalent, some college preferred.

Preferred Qualifications

• 3+ years previous admin experience or equivalent
• Operates with general instruction and some supervision.
• Advanced knowledge of Microsoft Office Suite, including PowerPoint, Outlook, and Word

Apply Now

* Participants who complete a short wellness assessment qualify for FREE coverage in our HIP PPO medical plan. Free coverage applies in the next calendar year.

Learn more about our health and wellness benefits, which provide the security to help you and your family live full lives:  www.abbottbenefits.com

Follow your career aspirations to Abbott for diverse opportunities with a company that can help you build your future and live your best life. Abbott is an Equal Opportunity Employer, committed to employee diversity.

Connect with us at www.abbott.com, on Facebook at www.facebook.com/Abbott and on X (formerly Twitter) @AbbottNews and @AbbottGlobal.

     

The base pay for this position is

$22.00 – $44.00/hour

In specific locations, the pay range may vary from the range posted.

     

JOB FAMILY:

Administrative Support

     

DIVISION:

GENC General Counsel

        

LOCATION:

United States > Chicago : Willis Tower Building 233 S Wacker Dr.

     

ADDITIONAL LOCATIONS:

     

WORK SHIFT:

Standard

     

TRAVEL:

Not specified

     

MEDICAL SURVEILLANCE:

Not Applicable

     

SIGNIFICANT WORK ACTIVITIES:

Continuous sitting for prolonged periods (more than 2 consecutive hours in an 8 hour day), Keyboard use (greater or equal to 50% of the workday)

     

Abbott is an Equal Opportunity Employer of Minorities/Women/Individuals with Disabilities/Protected Veterans.

     

EEO is the Law link - English: http://webstorage.abbott.com/common/External/EEO_English.pdf

     

EEO is the Law link - Espanol: http://webstorage.abbott.com/common/External/EEO_Spanish.pdf

PRINCIPLE OBJECTIVE: Assist the Senior Vice President/Vice President’s of Global Skincare team and provide overall administrative support to the departments. This is a key position that also interfaces with many executive offices. ACCOUNTABILITIES: 1) Provide day-to-day administrative support to the Vice Presidents: meetings/calendar, phone, mail, travel arrangements, typing (documents, presentations, etc.) and filing. 2) Coordinate key departmental functions: vacation schedules, intra-departmental routing, logging and filing of all copy, artwork, forecasts, work requests, etc. 3) Provide general administrative support to department (meetings, travel, expense reports). 4) Coordinate Presentation Books for meetings. 5) Assist in preparation for Management meetings. 6) Issue PPD notes for department. 7) Coordinate weekly IMW updates for department. 8) Coordinate all Comp & Lab Sample regional requests; Organize & coordinate materials for Sales Meetings, Regional Meetings and Roundtables (PowerPoint, comps and shipping). 9) Follow the market; compile and maintain competitive research including advertising swipe, fact sheets, etc. Develop competitive boards as needed. 11) Track Tooling and Comp budget expenses. 12) Create and issue all purchase orders / Travel Invoices/Office Supplies. 13) Manage Budget for department expenses – follow up with Managers and leaders. 14) Opportunity to work on special projects for key brand launches. Qualifications QUALIFICIATIONS: 1) 1 to 2 years work experience. 2) College degree or administrative equivalent. 3) Outstanding computer skills: Microsoft Word, Microsoft PowerPoint, Microsoft Excel and Written Skills. 4) Must be well organized & highly detail oriented. 5) Must be able to handle numerous assignments simultaneously and to work well and calmly under pressure. 6) Excellent interpersonal skills, oral and written skills. Although reporting relationship is directly to team leaders, candidate should be highly comfortable with providing support for other members of Department as appropriate The anticipated hourly range for this position is $26.75 to $39.75. Exact hourly rate depends on several factors such as experience, skills, education, and budget. Hourly range may vary based on geographic location. In addition to hourly rate, this position may be eligible for an annual discretionary bonus. In addition, The Estée Lauder Companies offers a variety of benefits to eligible employees, including health insurance coverage, wellness and family support programs, life and disability insurance, retirement savings plans, paid leave programs, education-related programs, paid holidays and vacation time, and many others. Many of these benefits are subsidized or fully paid for by the company. Job: Administrative Primary Location: Americas-US- Job Type: Standard Schedule: Full-time Shift: 1st (Day) Shift Job Number: 241175 We are an equal opportunity employer. Minorities, women, veterans, and individuals with disabilities are encouraged to apply. It is Company's policy not to discriminate against any employee or applicant for employment on the basis of race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and related medical conditions), gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, protected medical condition as defined by applicable state or local law, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances. The Company will endeavor to provide a reasonable accommodation consistent with the law to otherwise qualified employees and prospective employees with a disability and to employees and prospective employees with needs related to their religious observance or practices. Should you wish to apply for this position or any other position with the Company and you believe you require assistance to complete an application or participate in an interview, please contact USApplicantAccommodations@Estee.com.