Total 17 administrative clerical job vacancies in preston pr3 2jh

Please see attached the job description and person specification for more information about this role.

If you are somebody with drive and determination, an effective communicator and would like to join the Corporate Affairs team, this could be the role for you. As a Foundation Trust, Lancashire Teaching Hospitals are legally required to operate a Council of Governors, therefore we are seeking a dedicated individual to take on this important role to support Trust Governors. Some administrative support will also be provided to the Director of Corporate Affairs although this will not form the main requirements of the role.

As well as providing a comprehensive secretarial and administrative service to Governors, you will be expected to co-ordinate attendance at events held by both the Trust and partner organisations. You will need to facilitate, support and co-ordinate the infrastructure required for the effective organisation of full meeting and events schedules required in support of the operational management function of the Trust Council of Governors.

Some of the key attributes for the role are excellent communication and inter-personal skills, a strong drive to develop harmonious relationships, and a consistently high professional approach. You will need to be flexible, have excellent organisational abilities and exhibit initiative in resolving problems when they arise.



You will be working within a small supportive team of three Corporate Affairs Officers and the Associate Company Secretary who provide the highest standards of corporate governance, advice and support to the Chair, Board of Directors and Governors on all aspects of statutory, regulation, corporate governance and effective business conduct for the Trust. The function sits under the portfolio of the Director of Corporate Affairs who reports directly to the Chair and Chief Executive.

You will have a pro-active approach to your work, be able to demonstrate excellent communication skills, along with being able to multi-task and manage your workload effectively.

Whilst upholding the highest standards of professionalism and confidentiality, you will facilitate, support, and coordinate the infrastructure required for the effective organisation of full meeting and event schedules.

You will exhibit Microsoft Office competencies and possess strong organisational skills, to ensure effective working practices are in place. Some duties will be problem solving and you will need a flexible approach, with a willingness to learn.

During the week and on occasions at weekends you will be required to attend and support Governors at internal and external events, therefore, the ability to co-ordinate, travel, and transport light promotional materials to and from the venues and across the Trust’s hospital sites is essential.

We have 10,000 fantastic people working hard to deliver quality services to our patients. Whatever your role, you help look after 370,000 people in our local area & give specialist care to 1.5 million people across Lancashire & Cumbria.

Working with us gives you the knowledge and sense of pride that every activity you do genuinely does make a difference to support our patients & staff, ensuring we keep thriving & delivering outstanding healthcare right across our local towns.

You’ll have access to varied development opportunities, learn new skills, meet fab people & do things you’d never have done. You’ll learn about working in a hospital, interacting with people from all different roles to build skills & enhance your career path.

You’ll make an impact, be challenged to think differently, be bold & help innovate to keep improving things. Everything we do centres around patient care and enhancing their experience which means your role is pivotal and something really to be proud of.
• Responding to external and internal telephone queries relating to Council and others and referring to appropriate person.
• Handle governor issues either by telephone or in person in a timely manner and in accordance with Trust and local procedures.
• Communicates with a range of staff, users and visitors to the Trust / Department utilizing a variety of communication methods including verbal, electronic, and passing information in a format that is appropriate to the individual request.
• Manage the electronic calendar for Council, organising meetings as required and accurate maintenance of electronic diaries with effective communication of diary commitments.
• Coordinate attendance by governors at external events. Liaising with the Communications Team with regard to the presence of governors at events held both by the Trust and partner organisations.
• Support governors at external events as and when required (this might include the transportation of materials to and from the venue).
• Chase progress on issues as directed by line manager with appropriate managers on behalf of Trust Council as and when necessary to ensure that deadlines are met.
• Maintain efficient and effective administrative systems, including governor details, length of service, etc and ensuring that details of governors on Trust documentation (including the Trust website) is accurate and up to date.
• Support Council workshops, including arranging the venue, ordering refreshments, and taking notes.
• Provide secretarial and administrative support to the Company Secretary.
• Liaise with Communications Team on the production of Trust Matters and other communications specific to governors.
• Maintenance of a variety of electronic databases as required and as directed.
• Support, as directed, with the annual Governor Elections process.
• Support the organisation and facilitation of the Annual Members’ Meeting.
• Support governor training. Including maintaining the register of mandatory training dates and ensure training dates are flagged to all relevant governors and an attendance report submitted through to the Company Secretary.
• Promote and support administration functions within the department and to ensure effective working practices are in place.


This advert closes on Sunday 20 Oct 2024

Duties will include, but not be limited to: Maintain good communication skills when dealing with colleagues, patients, relatives, carers and other health care professions, utilising a variety of communication methods including verbal and electronic. Constructively managing barriers to effective communication. Maintain confidentiality at all times as required by legislation and Trust Policy. Demonstrate own duties to new starters and agency staff. Work with the Patient Access/Health Records Manager to develop procedures to support an efficient and effective outpatient appointment service. Provide flexible cover for colleagues as required to ensure the provision of an efficient Outpatient appointment booking service. Rotate within the Outpatient appointment booking service teams to ensure that a multi skilled work force is maintained. Ensure any changes to patient demographic details are updated immediately on QCPR. Maintain the integrity of data/information using agreed procedure. Maintain a high standard of patient care

Duties will include, but not be limited to: Demonstrate an approachable, courteous, efficient appointment service to all health care professionals, patients, carers, relatives and visitors. Maintain good communication skills when dealing with colleagues, patients, relatives, carers and other healthcare professionals, utilising a variety of communication methods including verbal and electronic. Constructively manage barriers to effective communication. Maintain confidentiality at all times as required by legislation and Trust Policies. Respond to external and internal queries from staff, patients and others and refer on to the appropriate person. Communicate with a range of staff, users and visitors to the Trust / Department utilising a variety of communication methods including non-verbal, verbal and electronic. Perform an ambassadorial role, representing the Trust at a front of house reception service acting in a professional, courteous and customer-focused manner at all times. Organise incoming and outgoing post, referring enquires to appropriate person as necessary. Type letters or other correspondence. File reports and results. Ensure any changes to patient demographic details are updated immediately on QCPR. Maintain the integrity of data/information using agreed procedure. Maintain a high standard of patient care, ensuring that up to date information is available regarding activity within all departments so that queries can be answered promptly and accurately. Deal with any problems/queries in a consistent and timely manner, ensuring that all relevant information is provided to assist in a quick resolution to any problem. Escalate any major issues to the Supervisor/Manager as appropriate.

Duties will include, but not be limited to: Maintain good communication skills when dealing with colleagues, patients, relatives, carers and other health care professions, utilising a variety of communication methods including verbal and electronic. Constructively managing barriers to effective communication. Maintain confidentiality at all times as required by legislation and Trust Policy. Demonstrate own duties to new starters and agency staff. Work with the Patient Access/Health Records Manager to develop procedures to support an efficient and effective outpatient appointment service. Provide flexible cover for colleagues as required to ensure the provision of an efficient Outpatient appointment booking service. Rotate within the Outpatient appointment booking service teams to ensure that a multi skilled work force is maintained. Ensure any changes to patient demographic details are updated immediately on QCPR. Maintain the integrity of data/information using agreed procedure. Maintain a high standard of patient care.

For further information about the role, please see the attached recruitment pack which includes a detailed job description and person specification, or visit our website via Lancashire and South Cumbria NHS FT.

We are delighted to invite applicants to apply for the position of Administrative Support Officer – Governors.

If you are somebody with drive and determination, an effective communicator and would like to join the Corporate Affairs team, this could be the role for you.

We are seeking a dedicated individual to take on this exciting role to support Trust Governors. Some support will also be provided to the Company Secretary although this will not form the main requirements of the role. As well as providing a comprehensive secretarial andadministrative service to Governors, you will be expected to co-ordinate attendance at events held by both the Trust and partner organisations. You will need to facilitate, support and co-ordinate the infrastructure required for the effective organisation of full meeting and events schedules required in support of the operational management function of the Trust Council of Governors. Supporting the Governors at external events will also be required both during the week and on occasions at weekends, and the ability to co-ordinate, travel, and transport light promotional materials to and from the venues and across the Trust’s hospital sites is essential.

Some of the key attributes for the role are excellent communication and inter-personal skills, a strong drive to develop harmonious relationships, and a consistently high professional approach.

You will have a pro-active approach to your work, be able to demonstrate excellent communication skills, along with being able to multi-task and manage your workload effectively. You will need to be flexible, have excellent organisational abilities and exhibit initiative in resolving problems when they arise.

Whilst upholding the highest standards of professionalism and confidentiality, you will facilitate, support, and coordinate the infrastructure required for the effective organisation of full meeting and event schedules.

You will exhibit Microsoft Office competencies and possess strong organisational skills, to ensure effective working practices are in place. Some duties will be problem solving and you will need a flexible approach, with a willingness to learn.

During the week and on occasions at weekends you will be required to attend and support Governors at internal and external events, therefore, the ability to co-ordinate, travel, and transport light promotional materials to and from the venues and across the Trust’s hospital sites is essential.

Without doubt, no two days will be the same. Your role will help to strengthen the infrastructure between the organisation and the Council of Governors.

We have 9000 fantastic people working hard to deliver quality services to our patients. Whatever your role, you help look after 370,000 people in our local area & give specialist care to 1.5 million people across Lancashire & Cumbria.

Working with us gives you the knowledge and sense of pride that every activity you do genuinely does make a difference to support our patients & staff, ensuring we keep thriving & delivering outstanding healthcare right across our local towns.

You’ll have access to varied development opportunities, learn new skills, meet fab people & do things you’d never have done. You’ll learn about working in a hospital, interacting with people from all different roles to build skills & enhance your career path.

You’ll make an impact, be challenged to think differently, be bold & help innovate to keep improving things. Everything we do centres around patient care and enhancing their experience which means your role is pivotal and something really to be proud of.
• Responding to external and internal telephone queries relating to Council and others and referring to appropriate person.
• Handle governor issues either by telephone or in person in a timely manner and in accordance with Trust and local procedures.
• Communicates with a range of staff, users and visitors to the Trust / Department utilizing a variety of communication methods including verbal, electronic, and passing information in a format that is appropriate to the individual request.
• Manage the electronic calendar for Council, organising meetings as required and accurate maintenance of electronic diaries with effective communication of diary commitments.
• Coordinate attendance by governors at external events. Liaising with the Communications Team with regard to the presence of governors at events held both by the Trust and partner organisations.
• Support governors at external events as and when required (this might include the transportation of materials to and from the venue).
• Chase progress on issues as directed by line manager with appropriate managers on behalf of Trust Council as and when necessary to ensure that deadlines are met.
• Maintain efficient and effective administrative systems, including governor details, length of service, etc and ensuring that details of governors on Trust documentation (including the Trust website) is accurate and up to date.
• Support Council workshops, including arranging the venue, ordering refreshments, and taking notes.
• Provide secretarial and administrative support to the Company Secretary.
• Liaise with Communications Team on the production of Trust Matters and other communications specific to governors.
• Maintenance of a variety of electronic databases as required and as directed.
• Support, as directed, with the annual Governor Elections process.
• Support the organisation and facilitation of the Annual Members’ Meeting.
• Support governor training. Including maintaining the register of mandatory training dates and ensure training dates are flagged to all relevant governors and an attendance report submitted through to the Company Secretary.
• Promote and support administration functions within the department and to ensure effective working practices are in place.


This advert closes on Sunday 30 Jun 2024

Main duties of the job are listed above, and full details are in the attached candidate pack. Post Location Your contractual and operational base will be in Preston. The role includes hybrid working which allows for staff who can operate remotely at home and in the office, to fulfil their role and responsibilities in line with the team and UKHSAs policies and guidance. The successful candidates will be expected to attend site 60% of their working time in line with current Civil Service expectations. On non-office days, the individual may work from home. Other travel from time to time may be required. Application Process Details To apply for the role you are required to complete an online application form. Unfortunately, late applications will not be considered. Stage 1 - Application & Sift: This vacancy will use competency-based questions to assess the behaviours, experience, ability, technical skills/qualifications, strengths and commitment to equality and diversity detailed in the essential person specification. As part of the application process, you will be asked to provide a detailed Personal Statement / Statement of Suitability of up to 1500 words which will be assessed in line with the criteria listed in the person specification. Applicants are strongly advised to use the criteria in the job description/person specification (available online) as sub-headings in their application to make it clear how they meet each of the selection criteria. You will also be asked to provide information within the Employer/ Activity history section of the application form. This is equivalent to the information you would provide on a CV, setting out your career history. In the event a high volume of applications is received, an initial sift will be based on the essential criteria: Microsoft Office experience and call handling experience. Candidates who pass the initial sift will be progressed to a full sift. Stage 2 Interview All candidates who are successful at the sift stage will progress to a single video interview and will be assessed on the essential criteria as advertised. Successful candidates must meet the security requirements before they can be appointed. The level of security needed for this role isBPSS Interviews will be held in July 2024. Other Information Option 3 External - Open to all external applicants (anyone) from outside the Civil Service (including by definition internal applicants)

Our GP Assistant (Clerical) will support the smooth running of clinics by performing routine administration and clinical tasks on behalf of the GP. They would support the GPs/ANPs with urgent admin such as fast tracks, x-rays, scans and referrals generated from our patients with an urgent acute condition. Duties Sorting all clinical post and prioritising for the GP in terms of actions. Signposting some post to others such as clinical pharmacist etc as appropriate. Extracting all information from clinical letters that needs coding and adding to notes Arranging appointments, referrals, tests and follow up appointments of patients Clinical coding, following appropriate training. Sorting, filing and distributing incoming test results. Dealing with patient queries regarding test results and informing patients of test results in line with agreed practice policies. Arranging appointments, referrals, tests and follow up appointments of patients. Helping the GP liaise with outside agencies e.g. getting an on-call doctor on the phone to ask advice or arrange admission while the GP can continue with their consultation(s) Be the first point of contact for clinicians to assist with patient admin tasks, liaising with hospitals and other providers as necessary. Other duties which may be developed to support clinicians, following appropriate training. Track and record evidence of your experience against the national competency framework

Please see attached the Job Description and Person Specification for more information about this role.

Duties to include but not be limited to: Demonstrate an approachable, courteous, efficient appointment service to all Health Care Professions, patients, carers and relatives. Actively contribute towards service development. Maintain good communication skills when dealing with colleagues, patients, relatives, carers and other health care professions, utilising a variety of communication methods including verbal and electronic. Constructively managing barriers to effective communication. Use initiative to resolve conflicts in a mutually agreeable way, escalating to management where necessary. Maintain confidentiality at all times as required by legislation and Trust Policy. Actively participate in the PDPR process, undertake learning and development opportunities as identified. Demonstrate own duties to new starters and agency staff. Rotate within the Outpatient reception teams to ensure that a multi skilled work force is maintained Provide an efficient and courteous outpatient appointment booking service. Provide flexible cover for colleagues as required to ensure the provision of an efficient reception service. Play an active role in Team Meetings and audits as required. Ensure any changes to patient demographic details are updated immediately on QCPR. Maintain the integrity of data/information using agreed procedure. Maintain a high standard of patient care Deal with any problems/queries in a consistent and timely manner, ensuring that all relevant information is provided to assist in a quick resolution to any problem. Escalate any major issues to the reception admin manager if appropriate. Support change to working practices to improve the Quality of service provided. Act in ways that are consistent with legislation, policies and Procedures, for maintaining own and others health, safety and security. Report all accidents and incidents, as per Trust Policy. Assist in the maintenance of a healthy, safe and secure working environment.

Please see attached the job description and person specification for more information about this role.

To assist with data entry for the National Abdominal Aortic Aneurysm Screening Programme To actively monitor appointments for AAA screening using the relevant screening software systems To handle any queries or telephone enquiries in an accurate and professional manner To deal with patients notes and ensure they are kept safely, properly updated and the confidentiality of the information contained within is maintained Manage own workload by prioritising tasks accordingly in order to meet screening targets and deadlines. Carry out general administration duties e.g. filing, photocopying etc Deal with anxious patients with tact, persuasion, patience and discretion Demonstrate a sensitive and professional approach to client groups Recognise where communication difficulties arise and overcome barriers to understanding Work alongside other screening staff within the Business Unit Keeps the senior staff informed of workload and seeks advice where necessary Handle routine and non-routine enquiries by letter/fax/email and telephone Works within agreed protocols maintaining patient confidentiality at all times Carries out duties in accordance with the Data Protection Act Participates in service reviews and actively put forward suggestions for improvement for own work area Assist with the investigation of any complaints, adhering to strict deadlines as per Trust policy Maintains a safe and clean environment in accordance with the Trusts Health & Safety policy

To assist with data entry for the National Abdominal Aortic Aneurysm Screening Programme To actively monitor appointments for AAA screening using the relevant screening software systems To handle any queries or telephone enquiries in an accurate and professional manner To deal with patients notes and ensure they are kept safely, properly updated and the confidentiality of the information contained within is maintained Manage own workload by prioritising tasks accordingly in order to meet screening targets and deadlines. Carry out general administration duties e.g. filing, photocopying etc Deal with anxious patients with tact, persuasion, patience and discretion Demonstrate a sensitive and professional approach to client groups Recognise where communication difficulties arise and overcome barriers to understanding Work alongside other screening staff within the Business Unit Keeps the senior staff informed of workload and seeks advice where necessary Handle routine and non-routine enquiries by letter/fax/email and telephone Works within agreed protocols maintaining patient confidentiality at all times Carries out duties in accordance with the Data Protection Act Participates in service reviews and actively put forward suggestions for improvement for own work area Assist with the investigation of any complaints, adhering to strict deadlines as per Trust policy Maintains a safe and clean environment in accordance with the Trusts Health & Safety policy

A Vacancy at Lancashire Teaching Hospitals NHS Foundation Trust.


Our service is known for being energetic, vibrant and forward thinking – we just need you to complete the picture. You will be a key member of Hub Admin Service and support other members of the Integrated Discharge Service by providing administrative support to a high standard relating to the Trust’s patient capacity and discharge processes.

You will need to have excellent IT and organisational skills to support the daily work of the service, ensuring referrals are processed in a timely manner and daily information reports to support the Integrated Discharge Service are made available to senior management colleagues in accord with agreed deadlines.

We guarantee you will:
• use your fab IT and multi-tasking skills
• work in a fast paced environment, with lots of variety
• manage your own workload, working alongside a variety of professionals
• work as part of a supportive team of people from different cultures and backgrounds
• learn and enhance your knowledge and skills daily mainly in relation to discharge

If you like what you read…..Why not apply to come and join our adaptable, friendly, professional and caring team?

Your great office and IT skills will be essential and you’ll need to use your initiative, but you will also have a supportive team around you to help.

You will be expected to communicate with a range of staff and external agencies using a variety of communication methods including, verbal, written, interpersonal and electronic, circulating robust information therefore your strong communication and organisational skills will come into play as you manage your workload and ensure tasks are completed timely and any concerns escalated.



We have 10000 fantastic people working hard to deliver quality services to our patients. Whatever your role, you help look after 370,000 people in our local area & give specialist care to 1.5 million people across Lancashire & Cumbria.

Working with us gives you the knowledge and sense of pride that every activity you do genuinely does make a difference to support our patients & staff, ensuring we keep thriving & delivering outstanding healthcare right across our local towns.

You’ll have access to varied development opportunities, learn new skills, meet fab people & do things you’d never have done. You’ll learn about working in a hospital, interacting with people from all different roles to build skills & enhance your career path.

You’ll make an impact, be challenged to think differently, be bold & help innovate to keep improving things. Everything we do centres around patient care and enhancing their experience which means your role is pivotal and something really to be proud of.

Your main jobs and responsibilities will be;
• To manage and update central information management systems within the Integrated Discharge Service
• Manage a central repository of information to support the Integrated Discharge Service in a timely and confidential manner.
• Update of referrals onto management information systems relating to patient details, needs and resources in a timely and accurate manner.
• Act as a central point for the Trust where ‘live’ information can be gathered on capacity across the two sites.
• Produce and circulate robust daily information reports to support the Integrated Discharge Service processes and make available in a timely fashion to senior management colleagues.
• Actively develop effective internal and external relationships and work closely with colleagues to ensure a successful service delivery.
• Communicate with clinical and social care colleagues within the Integrated Discharge Service involved with each patient using a variety of communication methods including, verbal, written, interpersonal and computer, and passing information in a format that is appropriate to the individual request.
• Respond to external and internal telephone enquiries from staff and others in an efficient, tactful and helpful manner and ensure that any messages/information are passed to the appropriate person in a timely manner.
• Contribute to the overall effectiveness and development of the Integrated Discharge Service, the Division, the Trust and other partner organisations.
• Plan own workload in conjunction with Hub Manager to ensure continuity of service and support.
• To personally contribute to the overall effectiveness and development of the Integrated Discharge Service to ensure the delivery of safe and effective discharge processes.
• Take responsibility for one’s own continuing professional development, including keeping up to date with activities of the wider Service.
• Maintain effective working relationships within Department and other officers of the Trust, in order to ensure delivery of professional service focused on achieving high level of patient satisfaction.
• Participate in any associated training in order to enhance knowledge and skills.
• To provide cover for colleagues during periods of leave, ensuring adequate cover to provide expected level of service, liaising with line managers as appropriate to ensure continuity of service.
• Support training for induction of any new Service members and support the identification of training needs and requirements.
• Undertake general clerical duties including photocopying, faxing and answering the telephone.
• To carry out other appropriate delegated duties as required by Hub Manager

Please see attached Job Description and Personal specification for further details.


This advert closes on Sunday 14 Jan 2024