Total 9 administrative clerical job vacancies in po6 1aa

This post is demanding, challenging, and extremely rewarding and includes working on a rota system rotating between different areas to ensure both a variety of daily tasks for staff and to ensure staff are trained and able to work in all areas of our department. Staff must be able to work between the hours of 08:00am and 17:00pm Main duties include: Deal with all queries and direct or escalate as appropriate Distribute post to correct recipients Book follow up appointments via the Plexus system Ensure all transport bookings are complete and book if necessary/required Ensure all Translator bookings are complete and book if necessary/required Answer the telephone and book appointments as required Uploading referrals onto the PAS system General Admin duties Admin stock check and ordering on SBS system Ensure the needs of the service are always met

To provide an efficient and effective clerical support to facilitate patients accessing all clinical services provided by the Musculoskeletal Care Group. Ensuring visitors are received courteously and promptly upon arrival in the departments. To ensure medical records (x-rays and notes) and all required correspondence and results are available and accurately prepared for clinical sessions. To provide a professional and courteous service in response to telephone and in person enquiries, as required actioning appropriately. To ensure that the clinics and theatre lists run smoothly and efficiently; ensuring they are booked in a timely fashion, the relevant information is communicated suitably to interested parties and medical records are requested appropriately, etc. To ensure appropriate utilisation of theatre space by proactively monitoring the booking of patients and taking action with under or over booked sessions. To ensure timely appointments are booked and take place in order to ensure patients are fit for admission. To ensure that specialist equipment is booked and available in time for operations. To assist with the requirements of patients, medical staff and other colleagues in relation to the clerical function. To ensure records and information are easily accessed and accurate and that actions are taken at an appropriate time. Maintain accurate and effective central filing system & maintenance of the Patient Admissions System. To recognise the importance to the service that appropriate staffing cover is maintained to ensure the department is covered at all times. To ensure all communications are accurate, timely and well presented in accordance with the corporate identity. To ensure patients' privacy is protected by maintaining confidentiality when dealing with staff, patients and the public. To contribute to waiting list targets by ensuring that actions are taken at an appropriate time. To ensure waiting list management is carried out in accordance with the Trust's Waiting List Policy. To ensure patient information is validated by carrying out appropriate waiting list validation. To maintains service delivery by ensuring prior planning to support the scheduling of theatre lists. To ensure adherence to the Trust's Policies and Procedures, by assisting in staff training and awareness. Maintain good patient relations. Ensure a helpful and efficient service is provided to patients and staff by supervising and participating in the day-to-day activities of the department. Liaison with colleagues for coordination of diverse aspects of work and supporting team members through offering advice, guidance and support as appropriate. To aid with the monitoring of department activity by helping to produce statistics for central use. Extensive use of computerised systems e.g. the Patient Administration System, which supports many of the above tasks. Training will be provided. To ensure the smooth running of the Department by, for example, highlighting to relevant colleague/manager where stationary stock levels are low or photocopier repairs other repair work is required.

Our Team is expanding and we are recruiting for a fantastic opportunity here within our Head and Neck Care Group at Portsmouth Hospital University NHS Trust. You will be able to utilise your great administrative duties in this busy role based on site. You will possess excellent attention to detail to provide the administration support for our patients pathways. The duties will also involve communicating appointment and admission related information to patients, parents, carers etc. Facilitating patient access to all Head & Neck services in accordance with the Trusts Joint Access Policy. It will be important that you are keen to demonstrate your customer service skills. It is a truly exciting time to be a part of this vital, busy, happy team and we cannot wait to receive your application! If you love the sound of this job, do not delay, apply today!

Are you an experience administrator looking for a new challenge? Do you thrive in a fast past environment where attention to detail is key? If so, then this could be role for you! We have a fantastic opportunity for a Senior Administrative Assistant to join our team, based in Drayton, providing efficient processing and invoicing authorisation of pharmaceuticals and associated products for Portsmouth Hospitals University NHS Trust (PHU). In this role, you will have the opportunity to put your administration skills to full use, ensuring stock checking processes are carried out and making any necessary stock adjustments as needed, daily inputting of data to our dedicated computerised stock control system (JAC) to process batch sheets and orders ensuring customers receive their orders in a timely fashion, and providing assistance to customers by problem solving and investigating incidents to find appropriate solutions.

Legal Administrative Assistant

Location: Manchester City Centre

Salary: £12 per hour (weekly pay)

Contract: Temporary until Jan 2025

Hours of working: 37.5 hours per week, Monday to Friday, 9:00am to 5:00pm

We are seeking a detail-oriented and highly organised Legal Administrative Assistant to support our clients legal team. The ideal candidate will assist in all aspects of legal admin duties. ensuring the efficient operation of the legal department. This role requires excellent communication skills, the ability to handle sensitive information confidentially, and a strong understanding of legal procedures and terminology.

Responsibilities:

Administrative Support

• Provide comprehensive administrative support
• Manage and maintain legal files, both physical and electronic, ensuring all documents are organised and accessible.
• Prepare, edit, and format legal documents
• Schedule appointments, meetings, ensuring all parties are informed and prepared.

Document Management

• Draft routine legal documents
• Handle the filing and organisation of legal documents and ensure compliance with legal requirements.
• Assist in the preparation of case files, including gathering and organising necessary documents

Communication

• Act as a liaison between the legal department and clients, court personnel, and other external parties.
• Answer and direct phone calls, emails, and other correspondence related to legal matters.
• Coordinate and manage communication

Research and Information Gathering

• Conduct basic legal research using online resources and legal databases.
• Gather and compile information from various sources as requested

Billing and Invoicing

• Assist with the preparation and tracking of billing statements and invoices.
• Coordinate with the finance department to ensure timely processing of payments related to legal matters.

Compliance and Record Keeping

• Maintain and update legal department databases, ensuring accurate records of all legal matters.
• Ensure compliance with all legal administrative procedures, including document retention and disposal policies.

Miscellaneous

• Assist with special projects and perform other related duties as assigned by the legal team.
• Keep up to date with changes in laws and regulations relevant to the company's operations.

What we need from you:

High school diploma or equivalent required; an Associate's or bachelor's degree in legal studies, Business Administration, or a related field is preferred.

• Experience as a Legal Administrative Assistant or in a similar role within a legal environment.
• Experience with legal document management systems and legal research tools is a plus.
• Strong understanding of legal terminology and procedures.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• High level of attention to detail and accuracy.
• Ability to handle confidential and sensitive information with discretion.
• Strong organizational and multitasking skills, with the ability to prioritize tasks effectively.

Company information:

This contract vacancy is being advertised by Rullion Ltd

Since 1978, Rullion has been securing exceptional candidates for a range of clients; from large well-known brands to SMEs and start-ups. As a family-owned business, Rullion's approach is credible and honest, focused on building long-lasting relationships with both clients and candidates.

Rullion is a forward-thinking recruitment company that specialises in providing a wide range of talent consultancy services to a diverse client base; from small start-ups to large household names.

We celebrate and support diversity and are committed to ensuring equal opportunities for both employees and applicants. NCoates

Rullion celebrates and supports diversity and is committed to ensuring equal opportunities for both employees and applicants.

To provide an efficient and effective administrative support to all operational services provided by the Head & Neck Care Group To provide a professional, courteous and friendly customer service to colleagues and patients; to include telephone and in-person enquiries To ensure patient records and information are accurate; regularly checked and updated To ensure patients privacy is protected by maintaining confidentiality when dealing with colleagues, patients and the public To appropriately schedule appointments within the clinically required timeframe; to include all relevant requests to ensure smooth running of consultations/admissions To ensure RTT codes are correctly used and validated To ensure clinics are accurately prepared; if required audiograms on arrival pre-booked, correspondence and results to be checked and readily available for consultation To ensure adherence to the Trusts Policies and Procedures To be able to effectively use Microsoft Office Outlook, Word and Excel To be able to appropriately use NHS IT systems; Allocate Me, e-Referral, PAS, ICE, Minestrone, EPRO, TheatreMan, SEMA HELIX, EVOLVE, PLEXUS, ENVOY messenger, DA Languages, SCAS Transport and all other relevant systems To respond to and provide information of a non-clinical nature to patients, parents/carers etc. whilst exercising judgement on when to escalate queries to the Supervisor/Operational team or re-direct the patient to the correct team To be able to resolve minor day to day issues and patient complaints, escalating to the Supervisor when required To include all other reasonable requests as determined by the Operational Team; the environment is fast-paced and constantly evolving

To provide an efficient and effective clerical support to facilitate patients accessing all clinical services provided by the Musculoskeletal Care Group. Ensuring visitors are received courteously and promptly upon arrival in the departments. To ensure medical records (xrays and notes) and all required correspondence and results are available and accurately prepared for clinical sessions. To provide a professional and courteous service in response to telephone and in person enquiries, as required actioning appropriately. To ensure that the clinics and theatre lists run smoothly and efficiently; ensuring they are booked in a timely fashion, the relevant information is communicated suitably to interested parties and medical records are requested appropriately, etc. To ensure appropriate utilisation of theatre space by proactively monitoring the booking of patients and taking action with under or over-booked sessions. To ensure timely appointments are booked and take place in order to ensure patients are fit for admission. To ensure that specialist equipment is booked and available in time for operations. To assist with the requirements of patients, medical staff and other colleagues in relation to the clerical function e.g. tracking patient notes. To ensure records and information are easily accessed and accurate and that actions are taken at an appropriate time. Maintain accurate and effective central filing system and maintenance of the Patient Admissions System. To recognise the importance to the service that appropriate staffing cover is maintained to ensure the department is covered at all times. To ensure all communications are accurate, timely and well-presented in accordance with the corporate identity. To ensure patients privacy is protected by maintaining confidentiality when dealing with staff, patients and the public. To contribute to waiting list targets by ensuring that actions are taken at an appropriate time. To ensure waiting list management is carried out in accordance with the Trust's Waiting List Policy. To ensure patient information is validated by carrying out appropriate waiting list validation. To maintain service delivery by ensuring prior planning to support the scheduling of theatre lists. To ensure adherence to the Trust's Policies and Procedures, by assisting in staff training and awareness. Maintain good patient relations. Ensure a helpful and efficient service is provided to patients and staff by supervising and participating in the day-to-day activities of the department. Liaison with colleagues for coordination of diverse aspects of work and supporting team members through offering advice, guidance and support as appropriate. To aid with the monitoring of department activity by helping to produce statistics for central use. Extensive use of computerised systems e.g. the Patient Administration System, which supports many of the above tasks. Training will be provided. To ensure the smooth running of the Department by, for example. highlighting to relevant colleague/manager where stationary stock levels are low or photocopier repairs other repair work is required.

As a Administrative Assistant​ at Sodexo in the West Midlands, you'll be providing on- site support and training to various Schools. Your cheerful approach will put a smile on our people's faces and makes an impact in their everyday lives. Join Sodexo and be part of something greater. You belong in a team where you can act with purpose and thrive in your own way.

What you’ll do:

• Ensure there is a high focus on employee and student safety and positive client relations
• Conduct site service evaluations
• Actively support the Business Development Team
• To provide on/off site mobilisation and contract retention support

What you bring:

• Positive attitude, professionalism and respect for others
• Your can-do attitude, flexible approach to working and your great reliability with you when you join us.
• Being a team player is important, but you’ll also need to be able to work well on your own!
• Sodexo embeds a strong Safety culture in everything we do. There’ll be company procedures to follow alongside our Health & Safety practises so it’s vital that you’ll champion this.
• Have previous supervisory experience.

What we offer: 

Working with Sodexo is more than a job; it’s a chance to be part of something greater. You’ll belong in a company and team that values you for you; you’ll act with purpose and have an impact through your everyday actions; and you’ll be able to thrive in your own way. In addition, we also offer a range of resources, rewards and benefits for our colleagues and their families:

• Unlimited access to an online platform offering mental health and wellbeing support.
• Employee Assistance Programme to help with everyday issues or larger problems where you may need additional support, including legal and financial advice, support with work related issues or personal issues such as bereavement.
• Access to a free health and wellbeing app that provides rewards for maintaining a healthy lifestyle and includes access to a 24hr virtual GP and various other services.
• The Sodexo Discounts Scheme, offering great deals 24/7 (also open to friends and family) and/or the prepayment cashback card.
• Money Insights and financial benefits via the Salary Finance Platform.
• Save for your future by becoming a member of the Sodexo Retirement Plan
• A death in Service benefit for colleagues who pass away whilst employed by Sodexo
• Opportunities to enable colleagues to grow and succeed throughout their career at Sodexo, including apprenticeships and a variety of learning and development tools.
• Cycle to Work Scheme to help colleagues to do their bit for the environment whilst keeping fit.
• Volunteering Opportunities to enable all colleagues to help support worthwhile causes in our communities.
• Flexible and dynamic work environment 
• Competitive compensation 
• Full training and full protective uniform supplied 

Ready to be part of something greater? Apply today! 

Sodexo and our Clients are committed to safeguarding and promoting the welfare of children. Certain roles will require applicants to undergo screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service (UK) and / or Disclosure Scotland (Scotland)

*Sodexo reserves the right to close this advert early if we are in receipt of a high number of applications

Package Description

BUSINESS SUPPORT MANAGER

• £11.00 to £13.00 per hour
• 40 hours per week
• Working pattern: Monday to Friday between 7:00 and 18:00

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About The Company

About Sodexo

At Sodexo, our purpose is to create a better everyday for everyone to build a better life for all. As the global leader in services that improve the Quality of Life, we operate in 55 countries, serving over 100 million consumers each day through our unique combination of On-Site Food and FM Services, Benefits & Rewards Services and Personal & Home Services.

• We are committed to being an inclusive employer. We are a forces friendly employer. We welcome and encourage applications from people with a diverse variety of experiences, backgrounds, and identities. We encourage our employees to get involved with our Employee Networks such as Pride, Sodexo Working Parents, Sodexo Disability, So together, generations and origins. We have also launched Be Heard which is an employee network designed to bring black colleagues together (virtually) to bring about positive change.
• We’re a Disability Confident Leader employer. We’re committed to changing attitudes towards disability, and making sure disabled people have the chance to fulfil their aspirations.
• We’re a ‘ban the box’ employer, which means we don’t ask people to disclose their convictions unless the role needs a security check.
• We recognise the potential of people with convictions in the job market. Helping those with a criminal history securing employment is not only critically important for the individuals themselves but can also be hugely beneficial for wider society. Offering second chances can be an effective investment in local communities and a great solution for local skills and labour market needs.

Click here to read more about what we do to promote an inclusive culture.

Working as part of a team to provide admin and clerical support to the Musculoskeletal Access Centre to assist in the smooth running, preparation and scheduling of Outpatient clinics and theatre lists, in accordance with the principles contained within the Trusts Waiting List Policy and Outpatient Access Policy and in line with the current waiting time targets. To maintain a polite friendly and efficient service for patients and their relatives. To ensure data is accurately recorded on the Trusts Patient Admission System.