Total 20 administrative clerical job vacancies in newport pagnell mk16 8ea

• You will plan, develop, and execute the Dean's administrative management program.
• You will analyze and review documentation procedures and controls, files, directives, forms, records control and disposal procedures and office automation.
• You will coordinate work for contractor administrative support personnel.
• You will serve as the incentive awards administrator and point of contact for all awards nominations
• You will serve as a liaison between the Human Resources Office (HRO) and Military Personnel in all areas pertaining to civilian and military personnel management, and manpower utilization.
• You will advise leadership on all fiscal and contractual issues, including preparing supporting data/material for funding requests and justifications for submission to applicable installations and/or activities.
• You will develop statements-of-work, Independent Government Cost Estimates (IGCE), and other written materials as necessary to support advertisement and contract award.
• You will assure credit card holders adhere to all established rules and regulations governing the use of government credit cards to include Federal Acquisition Regulations (FAR).

Starting at $81,963 Per Year (GS 11)

• You will serve as Administrative Officer working directly for Department leadership and performs a variety of administrative and general managerial functions necessary to ensure the effective and efficient operations of the Department.
• You will manage the operations of Department’s administrative functions.
• You will provide guidance to department personnel on matters pertaining to administrative processes including, but not necessarily limited to correspondence, scheduling, telework, timekeeping, and use of communications equipment.
• You will provide guidance on awards, travel, contact lists, data calls, training, and HR matters.
• You will provide administrative support to the Department security manager.
• You will establish and maintain processes to oversee aspects of department training.
• You will ensure effective and efficient administrative support services are provided to the Division/Department senior leadership and Staff.
• You will prepare/compile Department-level briefs, reports, spreadsheets, white papers.
• You will analyze and evaluate the effectiveness of department administrative functions and providing recommendations for process improvement and efficiencies.

Starting at $61,333 Per Year (NT 3-4)

• You will serve as Administrative Officer working directly for Department leadership and performs a variety of administrative and general managerial functions necessary to ensure the effective and efficient operations of the Department.
• You will manage the operations of Department’s administrative functions.
• You will provide guidance to department personnel on matters pertaining to administrative processes including, but not necessarily limited to correspondence, scheduling, telework, timekeeping, and use of communications equipment.
• You will provide guidance on awards, travel, contact lists, data calls, training, and HR matters.
• You will provide administrative support to the Department security manager.
• You will establish and maintain processes to oversee aspects of department training.
• You will ensure effective and efficient administrative support services are provided to the Division/Department senior leadership and Staff.
• You will prepare/compile Department-level briefs, reports, spreadsheets, white papers.
• You will analyze and evaluate the effectiveness of department administrative functions and providing recommendations for process improvement and efficiencies.

Starting at $61,333 Per Year (NT 3-4)

• You will relay critical information to staff members, management, or external customers via telephone or in person.
• You will research rules, regulations, and procedures to resolve questions or issues.
• You will process travel vouchers in accordance with Joint Travel Regulations (JTR).
• You will prepare and assemble background material to include historical reports, pertinent regulations and directives, mission, and functional statements and SOPs for inclusion in correspondence.

Starting at $49,838 Per Year (GS 6)

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.

You will be able to find a full Job Description and Person Specification attached within the supporting documents, or please click Apply Now to view on Trac.

Please see attached job description and personal specification for this administrative role for further details.

An exciting opportunity has arisen to join the ELHT Community Administration Team as a Floating - Receptionist / Clerical Officer/. This is a full-time and permanent position. Your base will be at Padiham Health Centre, once trained you will travel across all community sites to provide cover where needed. The working hours are7.5 per day between the hours of 8am – 8pm.

We invite candidates that are keen, enthusiastic and committed to improving patient services with excellent communication skills and the ability to work under pressure, in order to providecomprehensive administration support to all services based at the Health Centre. The successful applicant will be required to provide an efficient and high quality service to the general public, patients and staff.

A flexible approach to work is essential with a willingness to work at other Trust sites between the hours of 8am and 8pm as you will be required to cover for holidays or sickness absence. You will be trained on all systems used at the Health Centre. Your duties will include but are not limited to, operating a busy switchboard, answering queries from patients, staff, all building tenants and stakeholders, the electronic booking system for the Treatment Room Service, this will include greeting and arriving patients, making new and follow up appointments. You must be able to deal with people confidently and sensitively both face to face and over the telephone. You will be responsible for the booking of multi-purpose rooms within the building, reporting repair requests, and dealing with all aspects of incoming and outgoing, external and internal mail. With your previous reception experience and proven organisational skills you will have the ability to multi-task, work effectively as part of the team whilst having the ability to work alone, prioritising, organising and planning your workload.

At Padiham the hours are8.30am - 5pm (1 hour lunch) Monday to Friday, this may differ and include occasional evenings / Saturday mornings subject to department needs when covering at other sites.

The Community Administration team covers a vast majority of the East Lancashire area with 12 buildings in 5 localities providing community service support for our patients. As a member of the ELHT family you will be rewarded with a pension scheme and generous holiday entitlement which starts at 27 days plus bank holidays (pro rata for part time positions).

We also offer a structured in-house training programme, dedicated supervision and support, together with comprehensive appraisal system to encourage your personal development.



To provide a general enquiry and reception service for the building, for the patients, visitors, and staff.

To operate the switchboard for the Centre, answering queries and transferring calls to other health care professionals within the building.

To provide an efficient and effective message taking service in response to all enquiries from patients, visitors and staff and redirecting accordingly.

To manually or electronically book patient appointments, using EMIS/CERNER either over the telephone, by post or face to face at reception, in a sensitive, competent, and confidential manner, and ensuring that patient treatment room cards are printed and available for the relevant health professionals.

To print off the daily Treatment room appointment lists and patient treatment cards for the clinics and maintain filing systems of patient records after treatment.

Receive patients onto the data bases for their appointments or alternatively confirm their attendance on appointment lists.

Responsible for adding patient referrals onto EMIS, maintain the integrity of the data base and discharging patients off the data base.

Deal with any security issues that may arise, calling for support as required from the Centre Manager to assist other staff in the building. Liaising with the security guard when on duty and the local PCSO or police if needed.

Implement manual procedures in the event of IT system failures, report to IT and monitor progress

Book patient transport requests with the PTS service after treatment.

On an annual basis assist departments with the archiving of patients records according to policy.

To provide comprehensive secretarial and admin support to a variety of health professionals including laminating, photocopying, filing and typing highly sensitive and confidential reports.

To type and process correspondence, reports and other documents as requested on a daily basis using Microsoft Office programmes such as Databases, Excel and Outlook for Email and Internet use.

Book and organise appointments for health professionals.

To deal with all aspects of incoming and outgoing and external and internal mail. Including sorting and accurately re-directing and forwarding to the correct department. Sorting outgoing mail and liaising with the Royal Mail staff.

Receive and receipt any delivered goods for the building, contacting the department, ensuring delivery to the correct department and reporting any discrepancies including Green Pharmacy Bags.

Ordering of Administration staff uniforms.

To be responsible for ordering and maintaining stationery stock levels, including non-stock items electronically via NHS supply chain or e-procurement. Also responsible for receiving and receipting of delivered goods and reporting discrepancies.

To be responsible for requesting and the transfer of medical records, updating relevant databases. This involves verbal and written communication with other health professionals and departments.

Responsible for the booking of multi-purpose rooms within the building manually or electronically, for meetings/training and organise provision of equipment as necessary, ensuring attendance records are retained to support quarterly reports to assist with the recharges of room bookings to NHS Stakeholders.

Responsible for issuing any aids and equipment as necessary including the building wheelchairs and maintain records.

Use a variety of office machinery/equipment including the fax machine, the franking machine, and photocopiers. Deal with any breakdowns with the office equipment and reporting them to the service departments as necessary.

Provide petty cash reimbursement to patients attending clinics and verifying eligibility to claim travel expenses following Trust Finance Policy and procedures.

To provide administration/reception cover at other Primary Health Care Centre as necessary.

To issue security keys and fobs as instructed and following up fobs / keys not returned at the end of the day.

Provide rapid response to various alarm systems, including nurse calls and accessible WC within the building, following protocols and any further actions as necessary.

Receiving and reporting all repair requests for the building, both manually or electronically, following up and monitoring progress as required.

Directing requests for new work to the Centre Manager.

To liaise with building contractors and personnel and undertake inductions if required.

Book new staff onto the Building Induction on the electronic diary and completing documentation for car parking permits.

To undertake relevant equipment checks which the Centre Manager has responsibility for e.g. fire extinguishers, defibrillators, mobile phones, wheelchairs, hearing loops, first aid kits, emergency bags and other appropriate Health and Safety tasks.

Collate / calculate and submit monthly invoices requests for photocopying etc for work undertaken for other departments.

Receive lost property and maintain accurate record, disposing of goods according to Lost Property procedure.

Deal with complaints from service user and stakeholders and redirect as appropriate. Escort staff, patients and visitors around the building. Any other duty and reasonable request as identified by the Centre Manager /Admin Manager.




This advert closes on Thursday 22 Aug 2024

To provide an essential support service relating to all Service Users of the Clinical Photography Department, which includes handling telephone calls for diagnostic imaging appointments and meeting & greeting service users to the Department. To provide quality Clerical Officer Support to the department and its Service Users. Ensuring all appointments are booked correctly and efficiently in a timely manner in accordance with Health Board policies and procedures, ensuring all documentation is updated in line with service requirements and standards. To answer telephone calls in an efficient and courteous manner ensuring a high level of professionalism is maintained. Main Responsibilities: To undertake booking of appointments in line with set criteria ensuring that all protocols are adhered too. To arrive clinics in a timely manner. Organises own day to day workload. Responsible for updating all waiting list entries in line with departmental standards. To receive, process and document referrals within agreed timescales, ensuring action is taken regarding urgent referrals in line with speciality requirements. Any cancellations are to be undertaken following the set criteria for the speciality. Patients must be rebooked within specified time scales. Any problems meeting these criteria, including late cancellations, should be highlighted to the Head of Service. Ensure that all appointments are booked in line with current booking criteria. Ensure acknowledgement and confirmation letters are sent to patients accordingly to set criteria and protocols. To receive telephone enquiries in a timely and efficient manner maintaining a high level of professionalism. Respond to enquiries / queries, escalating issues when necessary. Deal with telephone queries from internal and external agencies and patients in a professional manner in accordance with the Data Protection Act and Statutory policies and procedures. To deal with all enquiries and complaints promptly and sympathetically and inform the supervisor of any problems immediately. Maintain good communication and liaison with other staff, wards, departments, and the general public. Cancel and re-arrange existing appointments. Responsible for contacting patients by telephone regarding the cancellation of appointments at short notice. Record CNA (Cannot attend appointment) and DNA (Did not attend for appointment) as per protocols. Record accurate and complete information for all patients on relevant databases. All staff to liaise with colleagues regarding annual leave prior to authorisation from Head of Service. Assist with basic training of new staff by demonstrating own duties. To work within standard operating procedures with supervisor on hand to give advice when necessary. Clerks are responsible for covering colleagues during periods of annual leave and sickness. All staff must have a full understanding of current Welsh Assembly Referral to Treatment (RTT) guidelines. Undertake appropriate training. Undertake general office duties as required. To follow protocols and standards, manual and computerised, ensuring these are undertaken accurately within agreed timescales. Flexible to the needs of the service to ensure smooth running of the clinical photography & medical illustration department. Actively participate in the duties of the clinical photography & medical illustration department as required.

An exciting opportunity has arisen to join the ELHT Community Administration Team as a Floating - Receptionist / Clerical Officer/. This is a full-time and permanent position. Your base will be at Padiham Health Centre, once trained you will travel across all community sites to provide cover where needed. The working hours are7.5 per day between the hours of 8am – 8pm.

We invite candidates that are keen, enthusiastic and committed to improving patient services with excellent communication skills and the ability to work under pressure, in order to providecomprehensive administration support to all services based at the Health Centre. The successful applicant will be required to provide an efficient and high quality service to the general public, patients and staff.

A flexible approach to work is essential with a willingness to work at other Trust sites between the hours of 8am and 8pm as you will be required to cover for holidays or sickness absence. You will be trained on all systems used at the Health Centre. Your duties will include but are not limited to, operating a busy switchboard, answering queries from patients, staff, all building tenants and stakeholders, the electronic booking system for the Treatment Room Service, this will include greeting and arriving patients, making new and follow up appointments. You must be able to deal with people confidently and sensitively both face to face and over the telephone. You will be responsible for the booking of multi-purpose rooms within the building, reporting repair requests, and dealing with all aspects of incoming and outgoing, external and internal mail. With your previous reception experience and proven organisational skills you will have the ability to multi-task, work effectively as part of the team whilst having the ability to work alone, prioritising, organising and planning your workload.

At Padiham the hours are8.30am - 5pm (1 hour lunch) Monday to Friday, this may differ and include occasional evenings / Saturday mornings subject to department needs when covering at other sites.

The Community Administration team covers a vast majority of the East Lancashire area with 12 buildings in 5 localities providing community service support for our patients. As a member of the ELHT family you will be rewarded with a pension scheme and generous holiday entitlement which starts at 27 days plus bank holidays (pro rata for part time positions).

We also offer a structured in-house training programme, dedicated supervision and support, together with comprehensive appraisal system to encourage your personal development.



To provide a general enquiry and reception service for the building, for the patients, visitors, and staff.

To operate the switchboard for the Centre, answering queries and transferring calls to other health care professionals within the building.

To provide an efficient and effective message taking service in response to all enquiries from patients, visitors and staff and redirecting accordingly.

To manually or electronically book patient appointments, using EMIS/CERNER either over the telephone, by post or face to face at reception, in a sensitive, competent, and confidential manner, and ensuring that patient treatment room cards are printed and available for the relevant health professionals.

To print off the daily Treatment room appointment lists and patient treatment cards for the clinics and maintain filing systems of patient records after treatment.

Receive patients onto the data bases for their appointments or alternatively confirm their attendance on appointment lists.

Responsible for adding patient referrals onto EMIS, maintain the integrity of the data base and discharging patients off the data base.

Deal with any security issues that may arise, calling for support as required from the Centre Manager to assist other staff in the building. Liaising with the security guard when on duty and the local PCSO or police if needed.

Implement manual procedures in the event of IT system failures, report to IT and monitor progress

Book patient transport requests with the PTS service after treatment.

On an annual basis assist departments with the archiving of patients records according to policy.

To provide comprehensive secretarial and admin support to a variety of health professionals including laminating, photocopying, filing and typing highly sensitive and confidential reports.

To type and process correspondence, reports and other documents as requested on a daily basis using Microsoft Office programmes such as Databases, Excel and Outlook for Email and Internet use.

Book and organise appointments for health professionals.

To deal with all aspects of incoming and outgoing and external and internal mail. Including sorting and accurately re-directing and forwarding to the correct department. Sorting outgoing mail and liaising with the Royal Mail staff.

Receive and receipt any delivered goods for the building, contacting the department, ensuring delivery to the correct department and reporting any discrepancies including Green Pharmacy Bags.

Ordering of Administration staff uniforms.

To be responsible for ordering and maintaining stationery stock levels, including non-stock items electronically via NHS supply chain or e-procurement. Also responsible for receiving and receipting of delivered goods and reporting discrepancies.

To be responsible for requesting and the transfer of medical records, updating relevant databases. This involves verbal and written communication with other health professionals and departments.

Responsible for the booking of multi-purpose rooms within the building manually or electronically, for meetings/training and organise provision of equipment as necessary, ensuring attendance records are retained to support quarterly reports to assist with the recharges of room bookings to NHS Stakeholders.

Responsible for issuing any aids and equipment as necessary including the building wheelchairs and maintain records.

Use a variety of office machinery/equipment including the fax machine, the franking machine, and photocopiers. Deal with any breakdowns with the office equipment and reporting them to the service departments as necessary.

Provide petty cash reimbursement to patients attending clinics and verifying eligibility to claim travel expenses following Trust Finance Policy and procedures.

To provide administration/reception cover at other Primary Health Care Centre as necessary.

To issue security keys and fobs as instructed and following up fobs / keys not returned at the end of the day.

Provide rapid response to various alarm systems, including nurse calls and accessible WC within the building, following protocols and any further actions as necessary.

Receiving and reporting all repair requests for the building, both manually or electronically, following up and monitoring progress as required.

Directing requests for new work to the Centre Manager.

To liaise with building contractors and personnel and undertake inductions if required.

Book new staff onto the Building Induction on the electronic diary and completing documentation for car parking permits.

To undertake relevant equipment checks which the Centre Manager has responsibility for e.g. fire extinguishers, defibrillators, mobile phones, wheelchairs, hearing loops, first aid kits, emergency bags and other appropriate Health and Safety tasks.

Collate / calculate and submit monthly invoices requests for photocopying etc for work undertaken for other departments.

Receive lost property and maintain accurate record, disposing of goods according to Lost Property procedure.

Deal with complaints from service user and stakeholders and redirect as appropriate. Escort staff, patients and visitors around the building. Any other duty and reasonable request as identified by the Centre Manager /Admin Manager.




This advert closes on Sunday 11 Aug 2024

You will be able to find a full job description and Person Specification attached within the supporting documents or please click "Apply now" to view on Trac.

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac. To provide administration support to the diabetes optimisation team conducting diabetes optimisation reviews in the community. To support and assist in co-ordinating the administration duties for the Project Manage the clinic booking process To deal with telephone calls from members of the public, internal/external stakeholders who have contacted the team to book or change appointments and to give advice and support to those enquiring in relation to the diabetes reviews. To arrange and support meetings on behalf of the Diabetes Optimisation team to include the taking and transcribing of notes and action points as required. To copy and circulate documents as required, including paperwork relevant to diabetes assessments ensuring timely distribution. To undertake the co-ordination and processing of procurement requisitions using the Oracle system. Assist the team in meeting challenging deadlines which will require robust and timely systems of communication. Provide and receive information in an appropriate manner ensuring that all aspects of the Data Protection Act are complied with. Gather and input data necessary to compile reports To assist in the maintenance of the filing system. To assist in the co-ordination of Diabetes Optimisation Reviews. To be responsible for prioritising own work load and to be able to multi task where priorities dictate.

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.