Total 358 administrative clerical job vacancies in garden island

Responsibilities:

• Support the team in daily admin tasks
• Archiving of reports and collaterals systematically
• Assist in coordinating various campaigns and activations
• Tracking of project timelines
• Collecting competitors activities and performance (online and offline)
• Prepare and co-ordinate media drops
• Co-ordinate all packaging requirements from requisition to print
• Liaise and coordinate with vendors

Requirements:

• Meticulous and detailed oriented
• Proficiency with Microsoft Office (Excel, Word, Powerpoint)
• Knowledge with Adobe Creative Suite is a plus

The Role

You’ll be providing support to the management and key leaders in keeping a smooth daily operations of the business and office. To excel in this role, you will need to be highly organised, extremely detail-oriented, self-motivated, have the ability to handle confidential information, as well as a demonstrated ability to respond effectively to changing workloads and priorities.

Additionally, the ability to effectively communicate and manage multiple assignments and people simultaneously is vital. Other responsibilities will include:

• Procuring and managing office inventory and supplies
• Frontdesk reception duties such as answering/ channeling of calls and hosting of guests/ clients
• Overall office space management
• Key liaison personnel with various vendors/ suppliers e.g. insurance agent(s), telecommunication provider (internet and phone lines), building management and etc.
• Manage any office maintenance related matters with the property management, ensuring repairs are made in a timely fashion
• Ensure the functioning and regular maintenance of office equipments such as projectors, printer/ copier
• General administrative duties such as travel-related arrangement (e.g. flight, accommodation, visa, transportation), mail/ correspondence, courier, meeting scheduling/ coordination
• Up-to-date record and systematic documentation across all general/ administrative matters such as ISO documentation, supplier/ vendors listing etc.
• Accurate tracking of general office spending and log receipts/ invoices
• Other administrative duties as assigned
• Assist in organising team outings and events such as annual office party, team building events and regular social gatherings

What we look for:

• Adequate administrative experience
• Strong verbal and written communication skills; ability to communicate to variety of levels, both internally and externally
• Flexible, resilient and agile; comfortable working with ambiguity whereby change is the only constant
• Accountable with a high degree of initiative; ability to balance fluctuating workload and tasks
• Exceptional ability to prioritise, problem-solve and make decisions
• Great attention to detail
• Highly motivated with an impeccable work ethics
• Strong computer literacy - Highly proficient in Microsoft Office (especially MS Word, Excel and PowerPoint as well as the Google Platform
• Experience with marine/ dredging industry is a plus

Administrative Assistant

• Provide general office/administrative duties job, such as letters preparation, copying, scanning, filing, data entry, etc
• Assist in typing of delivery order, invoices and other documents
• Handle email & stock inventory
• Any other ad-hoc duties as assigned by the company
• Proficient in MS Office applications, especially in MS Excel
• 5 day work week 8.30am – 5.30pm

Requirements:

• Minimum SPM / NITEC / 'N' Levels & above.
• Candidates without experience are welcome to apply.
• Fluent command of English and Mandarin (written & spoken) to liaise with Mandarin-speaking associates.
• Hands-on and able to multi-task and handle varied tasks
• Able to work independently

We are seeking a detail-oriented and proactive Administrative Officer to support in managing travel &

hotel arrangements, claims processing, meeting schedules, general office admin support and purchases,

and logistics support for related events. The candidate will possess strong planning and organizational

skills, with a strong attention to detail, and has the ability to work in a fast-paced environment.

Key Responsibilities

Travel Arrangements:

• Coordinate and make travel arrangements including flights booking
• Handle all hotel bookings

Claims Processing:

• Assist in the preparation and submission of travel expense claims and reimbursements
• Ensure compliance with company policies and maintain accurate records of all claims

Meeting Coordination:

• Schedule and organize meetings for executives, prepare agendas and meeting materials
• Ensure all logistical details are managed, including room bookings, catering, and tech requirements

General Administrative Support:

• General office purchases
• Support logistics and meal arrangements for meetings and events
• Other administrative tasks as needed

We are hiring a part time or full time adminstrative clerk.

Responsibilities

· Attend to walk-in customers, incoming phone and email enquiries

· Communicate and coordinate with customers in ensuring prompt follow-up and closure for all enquiries

· Process class registrations, invoice and payment receipts

· Correspond with existing customers through phone, text messages and emails

· Coordinate with external vendors and suppliers

· Perform a variety of administrative duties in support of the day-to-day operations

Requirements

· Able to speak ,read and write Chinese words

· Proficient in MS Office applications

· Applicants with experience working in tuition or enrichment centres have an added advantage

· Able to work on weekend but exclude public holiday

· Minimum O levels or equivalent

Position Available: Must be proficient in Chinese Administrative Personnel (Work pass provided, salary SGD 2000-3000)

Job Requirements:

• Must be fluent in both Chinese and English communication.

• Strong sense of responsibility with a high standard of professional ethics.

• Proficient in using Microsoft Office (Word, Excel, PowerPoint), with some understanding of financial accounts.

• Ability to think independently and solve problems, with clear working logic and strong planning and execution skills.

• Strong learning ability, with a deep understanding and hands-on experience with major social media platforms (e.g., Twitter, Facebook, Instagram, YouTube, TikTok, LinkedIn) is preferred.

Job Responsibilities:

• Organize and prepare inventory and transaction documents, collect, sort, and review related financial documents.

• Publish and track social media content (pre-created), including responding to user interactions and increasing brand exposure.

• Collect industry information and potential customer data through online platforms and tools, effectively organize the data, and follow up via email.

• Perform other routine clerical tasks and duties.

Address:

100 Pasir Panjang Singapore 118518

Contact:

Tel/WhatsApp: +65 80609395 / +65 98969456

Website: www.vizleddisplay.com

Email: youming.yang395@gmail.com

希望收到中文简

JOB DESCRIPTION:-

- Perform full spectrum of administrative tasks including handling incoming phone calls, receive guests, data entry, filling, manage office supply and etc.

- Assist in procurement and data update in ERP environment

- Logistics arrangment

- Assist in ISO audit documentation and policy updates

- Handling payroll, HR and MOM work pass related matters

- Any other ad-hoc duties assigned by the immediate superior / Managment

REQUIREMENTS:-

- Candidate must possess at least a Professional Certificate / Nitec/ Diploma in Business Studies / Administration / Management or equivalent.

- At least 1 year of working experience

- Able to work independently and meticulous

- Possess excellent interpersonal and communications skills

- Strong time managment skills to meet deadlines and handle time-sensitive tasks

- Conversant with Microsoft Office and ERP

- Candidates will be compensated according to their exposure and competencies

Handle key administrative tasks, client communications, and financial documentation.

Responsibilities:

• Serve as a primary contact for client scheduling and inquiries.
• Assist in preparing, reviewing, and organizing client financial documents and reports.
• Manage the manager's calendar and follow up on key tasks.
• Maintain client records in CRM systems.
• Provide comprehensive administrative support to enhance productivity.

Requirements:

• Paid trainings and industry certifications
• Proficiency with office software
• Strong communication and organizational skills
• High attention to detail, with the ability to manage confidential information responsibly.
• Excellent communication skills and a client-focused attitude

Responsibilities

HR Responsibilities:

• Support the development and implementation of HR initiatives and systems
• Maintain day to day timesheet, employee attendance data, and process payroll, CPF submission on time
• Maintain employee records (attendance, EEO data etc.) according to policy and legal requirements
• Create and implement effective onboarding plans, Primary care plan, medical insurance, Security Bonds, Work injury compensation, Public Liability.
• Schedule and arrange employees to attend Safety course, General Trade, Confined space courses on time and update the details to our shipyard database.
• Apply work passes and prepare documents related to work passes.
• Day to Day need to liaise with shipyard HR and our customers for Seamless operations
• Be actively involved in recruitment by preparing job descriptions, posting ads and managing the hiring process
• Assist in performance management processes
• Support the management of disciplinary and grievance issues
• Review employment and working conditions to ensure legal compliance
• Submit MOM survey on time
• Handle Workers dormitory related jobs.( Check in, check out, routine Hygiene inspection, renewal)
• Book company lorries service appointments, maintain vehicle service record , insurance, road tax, vehicle inspection due, monitor and control Fuel expenses.

Account Responsibilities:

· Maintain proper documents filing and entry in our infotech Accounting Software (Our customer Invoice, Supplier/Subcontractors invoice, bills, DO filing and bookkeeping)

· Customer/Supplier/Subcontractor’s SOA preparation and monitoring overdue

· Send SOA to customers and Payment chasing

· Send RFQ to multiple suppliers/Subcontractors and get quotation and issue purchase orders

· Preparing GST documents and submit to Auditor on time

· Preparing annual accounts, P&L, Balance sheet and submit to auditors on time

Requirements and skills

• Must have bachelor’s degree
• Must be proficient in MS Office
• Excellent communication and interpersonal skills
• Self-initiative, Problem-solving and decision-making aptitude
• INFOTECH HRMS, INFOTECH ACCOUNTING software hands on experience is added advantage
• Proven experience as HR officer, administrator, Accounting
• Knowledge of HR functions (pay & benefits, recruitment, training & development etc.)
• Understanding of labour laws and disciplinary procedures
• Outstanding organizational and time-management abilities
• Strong ethics and reliability

• Manage daily office administrative tasks.
• Assist the Chief Operating Officer (COO) with daily operations.
• Coordinate meetings, events, and travel arrangements.
• Assist Chief Executice Office (CEO) with maintaining and filing records and databases.

General Description:

This role is responsible for assisting in managing the full spectrum of administrative functions.

Duties and responsibilities:

- Report to the Administrative Manager.

- Perform general administrative duties to ensure the smooth running of the office operation, such as sourcing and maintenance of office supplies and utilities, and maintaining the office calendar.

- Cover the reception area during the receptionist’s absence and lunch break. Eg. Answer phone calls, and attend to visitors.

- Prepare business letters, reports and office memos.

- Assist in planning and scheduling office maintenance needs.

- Assist in applications or subscriptions of utilities and other services, including form fillings, document submissions, contract proofreading and other follow-up matters.

- Assist in a wide range of travel arrangements for staff､ suppliers and clients､ etc., including but not limited to travel document application or renewal, obtaining letters of invitation where applicable, flight､ accommodation and transportation arrangements, making enquiries to address travel-related concerns, and coordinating travel arrangement with multiple parties, working outside office hour whenever necessary.

- Communicate with Admin staff outside Singapore and other counterparts effectively on daily matters.

- Assist in company events from planning to execution.

- Assist in the implementation and follow-up of Safe Management Measures.

- Assist in all general ad-hoc duties.

- Carry out other duties and responsibilities assigned by the Company from time to time.

Requirements:

- Minimum 2 years of relevant working experience

- Diploma in Business or a diploma in a related field

- Fluent in spoken and written English

- Enthusiastic and outspoken team player

- Excellent interpersonal skill

- Ability to prioritize tasks and have good time management

- Ability to work under stress and a tight timeline

- Independent & meticulous

Interested candidates, please submit your resume and Only shortlisted candidates will be notified. Salary will be commensurate with qualifications and experience.

• Assist daily admin duties.
• Maintain proper documentation and filing
• Issue Quotation, DO, PO, Invoice and etc
• Answering phone call
• Able to work independently
• Any other adhoc duties as and when required

• You will relay critical information to staff members, management, or external customers via telephone or in person.
• You will research rules, regulations, and procedures to resolve questions or issues.
• You will process travel vouchers in accordance with Joint Travel Regulations (JTR).
• You will prepare and assemble background material to include historical reports, pertinent regulations and directives, mission, and functional statements and SOPs for inclusion in correspondence.

Hype Media Pte. Ltd., is actively seeking a part-time Administrative Assistant to manage payroll, handle government permit submissions, oversee petty cash management, on-boarding and off-boarding of staff and facilitate the issuance of Delivery Orders (DO) and Purchase Orders (PO)

We would prefer someone with prior administrative experience, however no experience is also welcomed, as on the job training is provided.

The successful candidate will be notifed via message for an interview.

Requirements:

• No prior administrative experience is necessary; on-the-job training will be provided.
• Basic computer skills and a willingness to learn are essential.
• Exceptional attention to detail and accuracy in financial record-keeping.
• Ability to handle confidential information with utmost discretion.
• Proficiency in Microsoft Excel.
• Proficiency in English and Mandarin, both written and spoken

Work Hours:

• Monday to Friday ( Fixed Work From Office )
• 2:30 pm to 7:00 pm

• Accounting: Preparing statutory accounts, processing payments and invoices, reconciling accounts
• Bookkeeping: Recording and filing cash transactions
• Administrative: Answering queries, managing incoming post, scheduling appointments, and taking meeting minutes
• Reporting: Compiling reports on sales, expenditure, marketing, and other accounting activity
• Liaison: Working with clients and debtors, suppliers, and third-party providers and in house technicians
• Documentation: Maintaining procedural documentation and updating spreadsheets
• Payroll: Calculation of OT