Total 10 administrative clerical job vacancies in fort wayne indiana

• Provide advice to the Directorate's leadership and staff on overall technical management administrative matters within the Directorate of Public Works.
• Serve as the Records Information Management Officer for the Directorate of Public Works.
• Oversee the directorate's employees' annual mandatory training to provide leadership a monthly report.
• Review various standard forms for accuracy and completeness
• Serve as a Payroll Coordinator for the Directorate with responsibilities to include data entry, corrections, inquiries and biweekly reports.
• Administer the directorate's personnel management actions to include initiating Request for Personnel Action (RPA).
• Manage employees work schedules, time, and attendance data through the Automated Time, Attendance and Production System (ATAAPS).
• Create various manpower reports for the Director and Division Chiefs.

• Analyze data to identify workforce trends.
• Analyze human resources data to provide guidance to customers.
• Evaluate civilian human resources business processes, employment policies, and historical practices to streamline and improve quality of services.
• Advise managers on unfair labor practices and grievances.
• Advise staff and field activities on organization-wide issues that impact labor relations programs.
• Advise civilians on a wide range of personnel program issues, practices, and policies to ensure understanding.
• Advise subordinate units on the process for submission of awards and decoration.
• Clarify human resources policies relevant to programs in functional area expertise.
• Develop internal controls that monitor personnel suspense actions to ensure timely processing.
• Ensure all personnel management procedural and job administrative tasks are performed in accordance with regulations.

• Incumbent actively participates in the management coordination and oversight of the National Training Center G8 Resource Management office by performing management analysis, program analysis, and administrative functions.
• Assists the Director and G8 Management in the design and implementation of policies and procedures within the directorate to manage administrative and personnel-related functions.
• Serve as a Administrative Officer for a variety of HQDA special programs, including but not limited to Mass Transportation Benefit Program .
• Makes recommendations and provides advice/assistance to staff in coordination with the Director.
• Analyzes new or proposed regulations to determine impact on Army program operations and suggests modifications, or drafts edits as necessary to policies, goals or objectives.

• Coordinates reorganization/realignment packages by ensuring E-biz, resource management, and technical work is completed prior to submitting personnel actions to HR.
• Analyzes local organizational conditions and advises the Site Director on the construction and administration of pay pools based on current Agency and HR guidance.
• Educates the selecting official about their responsibilities in the selection process (e.g., manage and document the selection process).
• Informs the workforce about upcoming training and coordinates the administrative processes (e.g., material, computers, etc.) to schedule and set-up onsite classrooms.
• Works with the Site Director and managers in the development of budget justifications for impacted personnel actions.
• Participates in the orientation and processing of new employees for the site and coordinates completion and submission of forms as appropriate.
• For vacancies filled at less than the full performance level of the position, duties will be developmental in nature.

• Provide financial administration support to the procurement and budget officer on all procurement requirements.
• Initiate spending chain transactions to ensure each transaction is committed and obligated against the appropriate line of accounting.
• Monitor and track obligations and expenditures throughout the budget process.
• Coordinate with key officials relating to funds availability, limitations, and ceilings.
• Ensure all contracts and financial data is secured and maintained for audit purposes.
• Advise customers when a contract should be awarded versus a government purchase card (GPC) and miscellaneous payment type.
• Monitor contract status and assist departments in answering budget related questions.
• Carry out all duties associated with being the Lead Defense Travel Administrator.
• Provide guidance to employees on the appropriate use of a government purchase card.

• Process, audit and edit complex pay actions.
• Review military pay transactions and reports to ensure compliance with laws and regulations.
• Train others on the use of automated systems.
• Provide technical expertise to supported Soldiers.
• Research and analyze a variety of information sources for personnel requirements
• Establish and maintain files pertaining to personnel, finance and administrative activities
• Provide responses to complex pay complaints and issues.
• Develop statistical material and reports.

• Receives children, youth, parents, and other visitors in a courteous and professional manner. Answers telephones, ascertains nature of call, and directs caller to appropriate staff.
• Ensures parents, children, youth, and visitors properly sign into the program prior to passing the reception area of the facility. Monitors children’s departure to ensure only authorized individuals remove them from the building.
• Registers/terminates children/youth within the CYS program and/or waiting list database. Utilizes the Child and Youth Management System (CYMS) to record transactions for customers and to enter data into predefined categories for reports and tracking.
• Provides administrative support including mail preparation, copying, distribution, correspondence, memorandums, briefings, Daily Activity Reports, and other requirements for day-to-day operations.
• Articulates policies relating to patron fees, waiting lists, enrollments, terminations, and program events. Coordinates vacancies and reservations for the hourly care program as required.

• Receives children, youth, parents, and other visitors in a courteous and professional manner. Answers telephones, ascertains nature of call, and directs caller to appropriate staff.
• Ensures parents, children, youth, and visitors properly sign into the program prior to passing the reception area of the facility. Monitors children’s departure to ensure only authorized individuals remove them from the building.
• Registers/terminates children/youth within the CYS program and/or waiting list database. Utilizes the Child and Youth Management System (CYMS) to record transactions for customers and to enter data into predefined categories for reports and tracking.
• Provides administrative support including mail preparation, copying, distribution, correspondence, memorandums, briefings, Daily Activity Reports, and other requirements for day-to-day operations.
• Articulates policies relating to patron fees, waiting lists, enrollments, terminations, and program events. Coordinates vacancies and reservations for the hourly care program as required.

Key Role:

Coordinate facilities and administrative services, including clerical and support services, printing, and telecommunications. Coordinate staffing actions with the directorates, special staff, and executive aides, as appropriate, in a timely and effective manner, including ensuring that all pertinent staff members are apprised of information. Apply specific administrative, working, and general industry and military knowledge. Develop or contribute to solutions to a variety of problems of moderate scope and complexity. Leverage communication expertise to solicit, create, and design engagement, and visit preparatory materials for the command, including preferred outcomes, key messages, biographies, and event atmospherics. Initiate action to provide end-user support and perform complex administrative duties. Work independently with some guidance. Review or guide activities of more junior employees.

Basic Qualifications:

• 10+ years of experience with office administration
• Ability to pay strict attention to detail while multi-tasking in administrative actions and activities
• TS/SCI clearance with a polygraph
• HS diploma or GED

Additional Qualifications:

• Experience with using Microsoft Office Suite, including Outlook, SharePoint, and Confluence

• Possession of excellent organizational skills

• Possession of excellent oral and written communication skills

Clearance:

Applicants selected will be subject to a security investigation and may need to meet eligibility requirements for access to classified information; TS/SCI clearance with polygraph is required.

Create Your Career: 

Grow With Us 
Your growth matters to us—that’s why we offer a variety of ways for you to develop your career. With professional and leadership development opportunities like upskilling programs, tuition reimbursement, mentoring, and firm-sponsored networking, you can chart a unique and fulfilling career path on your own terms. 

A Place Where You Belong 
Diverse perspectives cultivate collective ingenuity. Booz Allen’s culture of respect, equity, and opportunity means that, here, you are free to bring your whole self to work. With an array of business resource groups and other opportunities for connection, you’ll build your community in no time. 

Support Your Well-Being 
Our comprehensive benefits package includes wellness programs with HSA contributions, paid holidays, paid parental leave, a generous 401(k) match, and more. With these benefits, plus the option for flexible schedules and remote and hybrid locations, we’ll support you as you pursue a balanced, fulfilling life—at work and at home. 

Your Candidate Journey 
At Booz Allen, we know our people are what propel us forward, and we value relationships most of all. Here, we’ve compiled a list of resources so you’ll know what to expect as we forge a connection with you during your journey as a candidate with us.

Compensation

At Booz Allen, we celebrate your contributions, provide you with opportunities and choices, and support your total well-being. Our offerings include health, life, disability, financial, and retirement benefits, as well as paid leave, professional development, tuition assistance, work-life programs, and dependent care. Our recognition awards program acknowledges employees for exceptional performance and superior demonstration of our values. Full-time and part-time employees working at least 20 hours a week on a regular basis are eligible to participate in Booz Allen’s benefit programs. Individuals that do not meet the threshold are only eligible for select offerings, not inclusive of health benefits. We encourage you to learn more about our total benefits by visiting the Resource page on our Careers site and reviewing Our Employee Benefits page.

Work Model
Our people-first culture prioritizes the benefits of flexibility and collaboration, whether that happens in person or remotely.

• If this position is listed as remote or hybrid, you’ll periodically work from a Booz Allen or client site facility.
• If this position is listed as onsite, you’ll work with colleagues and clients in person, as needed for the specific role.

EEO Commitment

We’re an equal employment opportunity/affirmative action employer that empowers our people to fearlessly drive change – no matter their race, color, ethnicity, religion, sex (including pregnancy, childbirth, lactation, or related medical conditions), national origin, ancestry, age, marital status, sexual orientation, gender identity and expression, disability, veteran status, military or uniformed service member status, genetic information, or any other status protected by applicable federal, state, local, or international law.

Key Role:

Coordinate facilities and administrative services, including clerical and support services, printing, electronic filing, calendar management, tasking input and coordination, mail distribution, office records management, messenger services and telecommunications. Apply specific administrative, working and general industry knowledge. Develop or contribute to solutions to a variety of problems of moderate scope and complexity. Work independently and with some guidance. May review or guide activities of more junior employees.

Basic Qualifications:

• 10 years of experience with office administration

• Experience working with senior-level military staff

• Ability to pay strict attention to detail while multi-tasking administrative actions and activities

• TS/SCI clearance with a polygraph

• HS diploma or GED

Additional Qualifications:

• Experience with Microsoft Office Suite, Outlook, SharePoint, and Confluence

• Possession of excellent organizational skills

• Possession of excellent verbal and written communication skills

Clearance:

Applicants selected will be subject to a security investigation and may need to meet eligibility requirements for access to classified information; TS/SCI clearance with polygraph is required.

Compensation

At Booz Allen, we celebrate your contributions, provide you with opportunities and choices, and support your total well-being. Our offerings include health, life, disability, financial, and retirement benefits, as well as paid leave, professional development, tuition assistance, work-life programs, and dependent care. Our recognition awards program acknowledges employees for exceptional performance and superior demonstration of our values. Full-time and part-time employees working at least 20 hours a week on a regular basis are eligible to participate in Booz Allen’s benefit programs. Individuals that do not meet the threshold are only eligible for select offerings, not inclusive of health benefits. We encourage you to learn more about our total benefits by visiting the Resource page on our Careers site and reviewing Our Employee Benefits page.

Work Model
Our people-first culture prioritizes the benefits of flexibility and collaboration, whether that happens in person or remotely.

• If this position is listed as remote or hybrid, you’ll periodically work from a Booz Allen or client site facility.
• If this position is listed as onsite, you’ll work with colleagues and clients in person, as needed for the specific role.

EEO Commitment

We’re an equal employment opportunity/affirmative action employer that empowers our people to fearlessly drive change – no matter their race, color, ethnicity, religion, sex (including pregnancy, childbirth, lactation, or related medical conditions), national origin, ancestry, age, marital status, sexual orientation, gender identity and expression, disability, veteran status, military or uniformed service member status, genetic information, or any other status protected by applicable federal, state, local, or international law.