Total 41 administrative clerical job vacancies in derby and chesterfield de22 3ne

Location:  Perth Office - CBD, WA, AU,







27 Nov







  Administrative Assistant Permanent Full-Time Perth CBD This role is responsible for delivering a broad range of administrative and office support services to ensure the efficient and effective operation of the function and its leadership. Key responsibilities include diary and travel management, including the coordination of meetings with senior leaders representing of Western Powers Major Customers and key government stakeholders. The role also includes recordkeeping, stakeholder engagement, financial administration, and project support. Acting as the central point of contact, the role ensures timely resolution of inquiries and seamless process hand-offs across the organization. Success in this role requires strong organizational skills, the




... Click here to view more detail / apply for Administrative Assistant

Tecside are proud to engage with our clients, assisting in the recruitment of Administrative Assistants for various roles and sites.
Due to experiencing a significant influx of work, were seeking talented individuals like you to join our team. With a variety of roles and competitive pay rates on offer, theres an opportunity for everyone to thrive.
About the roles:
These roles will see you looking after a broad set of functions to support our clients.

Assisting with customer and client enquiries
Accounts receivable and payabale
Preparing, organising and filing invoices
Create and update records and databases
Ad-hoc administration duties

About you:

Proven administration and accounts experience
Excellent customer service skills
Track record with data management and entry
Strong excel skills (pivot table and v look up)
Proficient Microsoft Suite knowledge
Experience

... Click here to view more detail / apply for Administrative Assistants

Provide a professional clerical and reception service to the Therapies and Dietetic Outpatient Department (Suite 5) to ensure that patients, carers, staff and visitors receive a friendly, courteous and efficient service. To receive patients in a professional and friendly manner, check their documentation details on the Medway and/or EPR (SystmOne) and direct the patient to the appropriate clinic. Operate a VDU to access the Medway and/or EPR (SystmOne) systems ensuring that accurate patient computer records are maintained and arranging/changing/cancelling outpatient appointments in accordance with local policies and procedures. To ensure that general clerical duties associated with the administration of the outpatient reception service, such as typing, filing, photocopying, collection of patient notes etc are carried out in a timely manner and to a professional standard. Track patient medical notes at the request of a member of the Therapy service. Ensure that documents are produced to high standard, from digitally dictated material or hand written notes and prioritise workload to ensure that required deadlines are met. Answer enquiries, receive and rely messages, both in person, via e-mail and on the telephone, from patients or hospital staff, using a working knowledge of hospital procedures to maintain a professional front of house and clerical service. Maintain associated equipment and material including stock items using the departmental ordering system, ensuring that all items are delivered to their final destinations efficiently. Carry out general clerical duties including processing of referrals, scanning, filing, photocopying, sending and receiving faxes/e-mails and processing post. Ensure all information leaflets and educational materials used by Therapy Services are produced, updated and printed. Communicate effectively with GP practices, hospital staff, health and social services, other agencies and external contractors on behalf of Therapy staff. To be familiar with the Proud to Care and Leading the Chesterfield Way strategies and deliver the aims of these. You will be expected to work within the team to cover core hours in agreements with locally defined rotas. To undertake any additional duties deemed relevant to the post. To act in line with the Trusts CARE values. To maintain patient confidentiality at all times. To actively participate in the staff appraisal process. To be familiar with relevant Operational, Personnel, Health and Safety Policies and procedures, including Fire, COSHH, No Smoking and Alcohol.

SUITE 5 THERAPIES & DIETETIC ADMIN SERVICES

37.5 HOURS PER WEEK - MONDAY-FRIDAY

Monday = 7:45am-3:45pm

Tuesday = 7:45am-3:45pm

Wednesday = 9:00am-5:00pm

Thursday = 9:00am-5:00pm

Friday = 8:30am-4:30pm

Salary: £23,615 per annum - AfC Band 2

A permanent full time vacancy has arisen for a Patient and Administration Support Assistant to work as part of the Suite 5 Administration Team.

You will provide full clerical and reception support to the Suite 5 Department and undertake general clerical duties for the Nutrition and Dietetics, Occupational Therapy, Physiotherapy, Podiatry and Speech and Language Therapy Services within Suite 5.

You will possess or be working towards a typing/word processing/IT qualification (or equivalent) and be able to demonstrate knowledge and experience of general office practices. You must also have excellent communication skills, be able to prioritise your workload and work effectively on your own and as part of the admin team.

Experience within an office environment together with experience of dealing with members of the public and general telephone enquiries is essential.

Our Vision is to be a first-class provider of sustainable healthcare services, delivering the best possible care for our patients; and being a great place to work for our people. Our Proud to CARE philosophy supports this vision - and we all play a part in achieving it, by living up to the values we promise to our patients and each other.

Provide a professional clerical and reception service to the Therapies and Dietetic Outpatient Department (Suite 5) to ensure that patients, carers, staff and visitors receive a friendly, courteous and efficient service.

To receive patients in a professional and friendly manner, check their documentation details on the Medway and/or EPR (SystmOne) and direct the patient to the appropriate clinic.

Operate a VDU to access the Medway and/or EPR (SystmOne) systems ensuring that accurate patient computer records are maintained and arranging/changing/cancelling outpatient appointments in accordance with local policies and procedures.

To ensure that general clerical duties associated with the administration of the outpatient reception service, such as typing, filing, photocopying, collection of patient notes etc are carried out in a timely manner and to a professional standard.

Track patient medical notes at the request of a member of the Therapy service.

Ensure that documents are produced to high standard, from digitally dictated material or hand written notes and prioritise workload to ensure that required deadlines are met.

Answer enquiries, receive and rely messages, both in person, via e-mail and on the telephone, from patients or hospital staff, using a working knowledge of hospital procedures to maintain a professional front of house and clerical service.

Maintain associated equipment and material including stock items using the departmental ordering system, ensuring that all items are delivered to their final destinations efficiently.

Carry out general clerical duties including processing of referrals, scanning, filing, photocopying, sending and receiving faxes/e-mails and processing post.

Ensure all information leaflets and educational materials used by Therapy Services are produced, updated and printed.

Communicate effectively with GP practices, hospital staff, health and social services, other agencies and external contractors on behalf of Therapy staff.

To be familiar with the Proud to Care and Leading the Chesterfield Way strategies and deliver the aims of these.

You will be expected to work within the team to cover core hours in agreements with locally defined rotas.

To undertake any additional duties deemed relevant to the post.

To act in line with the Trust’s CARE values.

To maintain patient confidentiality at all times.

To actively participate in the staff appraisal process.

To be familiar with relevant Operational, Personnel, Health and Safety Policies and procedures, including Fire, COSHH, No Smoking and Alcohol.




This advert closes on Saturday 30 Nov 2024

Proud member of the Disability Confident employer scheme

Receptionist and Administrative AssistantTerm Time plus 5 Inset Day - 37 hours per week Monday - Thursday 8.00am - 4.00pm and Friday 8.30am - 4.00pmGrade 3, £24,790 - £25,584 (Actual Salary £21,298 - £21,981) Do you consider yourself to be a well organised and enthusiastic person?
Due to a change in staffing responsibilities, we are looking to appoint a Receptionist. This is a key role in the school and applicants must have a professional and friendly approach.
Our Reception is the first point of contact for all callers and visitors to the school and the highest standard of service is essential. We are looking for an individual who can greet our guests, direct calls and deal with associated administration.
Ideally you will have had experience in a reception environment, have good organisational skills, and have excellent computer and customer service skills.
Somervale School is a very popular, high achieving, 11 to 18 mixed comprehensive school situated in Midsomer Norton on the outskirts of Bath and on the edge of Somerset. The school occupies a large attractively landscaped site with an excellent range of specialist accommodation and facilities. We are part of the Midsomer Norton School Partnership, a multi-academy trust consisting of 35 Primary, Secondary and Special Schools.
We are an extremely successful medium sized school and that makes us unique in the local area. We have all the benefits of any other school with the added bonus of an attention to detail that you simply cannot achieve in a larger school. We place our students at the heart of everything that we do. We believe in working hard, being kind and enjoying learning. The school received its third judgement of Good by Ofsted in 2022. There are many advantages to working for us. Included in your actual annual salary is generous annual leave entitlement, access to a local government pension scheme, sick pay scheme, cycle-to-work scheme, free eye tests and employee assistance helpline. You also have access to an employee benefits platform which offers savings on everyday essentials to special offers on travel, dining, and entertainment.
We encourage early applications as we reserve the right to close the vacancy prior to the closing date if we receive sufficient applications for the role.Closing date for vacancy: 9am, Friday 8th November 2024Provisional date for Interview: Week Commencing 11th November

1. Phone Assisted Voting (PAV) Project Officer
Role:

The Phone Assisted Voting Project Officer will work closely with the Technology Assisted Voting Project Manager across the Phone Assisted Voting (PAV) project. The role will provide general project administration support including hands-on ICT system testing to enable PAV project readiness.
Essential requirements will include a procedural and systematic mindset, experience within ICT project environments and strong organisational, administrative and documentation skills with attention to detail. Competent hands-on experience using tools and products of Microsoft 365 suite (MS Office, MS Teams), the ability to multi-task, deal with shifting dynamic project parameters throughout a project lifecycle period with fixed deliverables are also requirements for the role.

Responsibility:

Administration of meetings (set, distribute agenda, write minutes) and support of meeting outcomes under the direction of the PAV Project Manager.
Hands-on participation in ICT systems and
... Click here to view more detail / apply for Project and Administrative Support

What skills and experience we're looking for

Job Title: Administrative Assistant

Location: Esteem North Academy – Pottery Lane West site, Chesterfield, S41 9BN

Grade/Scale: Grade 5 (Points 4-5) Actual Salary £19,876 - £20,663 (Pending NJC Pay Award 2024-25)

Start date: ASAP – based at our Hasland site for initial training

Contract: 37 hours per week, Term Time Only, permanent

Esteem North Academy provides programmes of education to students identified as being at risk of exclusion, or who have already been permanently excluded from mainstream education. We meet the varied and complex needs of children in Key Stages 2, 3 and 4, at sites located in Chesterfield and in the High Peak.

We are eager to appoint an Administrative Assistant to provide effective and efficient reception and administrative support to the Headteacher and School Business Manager.

This role will be responsible for providing comprehensive administrative support, including operating relevant manual and computerised systems, in accordance with policies, regulations and procedures.

You will have excellent organisation and communication skills with experience in using IT software including Microsoft packages. The successful candidate will be formally accountable to the School Business Manager for the school and Headteacher.

What the school offers its staff

Benefits include: LGPS Pension Scheme, Westfield Health membership, academy laptop.

For further information, please contact support@esteemnorthacademy.co.uk or visit our website https://www.esteemmat.co.uk/vacancies. Please use the relevant application form on the MAT website; CVs alone will not be accepted.

Closing date for applications: Friday 15 November 2024 (23:59)

Interview date: TBC

We reserve the right to interview suitable candidates upon application and may close the application process prior to this date

Esteem Multi-Academy Trust is committed to safeguarding and promoting the welfare of all its students. We expect all staff, volunteers and agency staff to share this commitment. The successful candidate will be required to undertake a Disclosure and Barring Service (DBS) check. The possession of a criminal record will not necessarily prevent an applicant from obtaining this post, as all cases are judged individually according to the nature of the role and information provided.

Commitment to safeguarding

Esteem Multi-Academy Trust is committed to safeguarding and promoting the welfare of all its students. We expect all staff, volunteers and agency staff to share this commitment. The successful candidate will be required to undertake a Disclosure and Barring Service (DBS) check. The possession of a criminal record will not necessarily prevent an applicant from obtaining this post, as all cases are judged individually according to the nature of the role and information provided.

Provide a professional clerical and reception service to the Therapies and Dietetic Outpatient Department (Suite 5) to ensure that patients, carers, staff and visitors receive a friendly, courteous and efficient service. To receive patients in a professional and friendly manner, check their documentation details on the Medway and/or EPR (SystmOne) and direct the patient to the appropriate clinic. Operate a VDU to access the Medway and/or EPR (SystmOne) systems ensuring that accurate patient computer records are maintained and arranging/changing/cancelling outpatient appointments in accordance with local policies and procedures. To ensure that general clerical duties associated with the administration of the outpatient reception service, such as typing, filing, photocopying, collection of patient notes etc are carried out in a timely manner and to a professional standard. Track patient medical notes at the request of a member of the Therapy service. Ensure that documents are produced to high standard, from digitally dictated material or hand written notes and prioritise workload to ensure that required deadlines are met. Answer enquiries, receive and rely messages, both in person, via e-mail and on the telephone, from patients or hospital staff, using a working knowledge of hospital procedures to maintain a professional front of house and clerical service. Maintain associated equipment and material including stock items using the departmental ordering system, ensuring that all items are delivered to their final destinations efficiently. Carry out general clerical duties including processing of referrals, scanning, filing, photocopying, sending and receiving faxes/e-mails and processing post. Ensure all information leaflets and educational materials used by Therapy Services are produced, updated and printed. Communicate effectively with GP practices, hospital staff, health and social services, other agencies and external contractors on behalf of Therapy staff. To be familiar with the Proud to Care and Leading the Chesterfield Way strategies and deliver the aims of these. You will be expected to work within the team to cover core hours in agreements with locally defined rotas. To undertake any additional duties deemed relevant to the post. To act in line with the Trusts CARE values. To maintain patient confidentiality at all times. To actively participate in the staff appraisal process. To be familiar with relevant Operational, Personnel, Health and Safety Policies and procedures, including Fire, COSHH, No Smoking and Alcohol.

To view the main responsibility, please see the attached the Job Description and Person Specification

We require a project administrator to assist in providing operational support and
project co-ordination to our ISRH service. The post-holder will assist in
management of projects related to the ISRH service. The post holder will assist in
managing projects from start to finish including developing any relevant business
cases or reports with support from the Service Manager. The post-holder will
provide project co-ordination, planning and administrative support to the ISRH
service, they will be required to build positive working relationships with staff at all
levels and across all professional groups. This role will require experience in
supporting projects, strong administrative, planning and organisational skills as well
as confident communication skills. The post-holder will work within Integrated Sexual
and Reproductive Health Services, and with operational and clinical teams.

KEY RESPONSIBILITIES
Project delivery and management
 Ensure that all ISRH service projects are uploaded to Trakit and regularly updated.
 Assist in providing operational support across the ISRH service.
 Proactively liaise with team members and wider stakeholders to develop project plans
and documents and ensure they are kept up to date
 Organise and co-ordinate meetings, including preparing agendas, coordinating
meeting papers and proactively liaising with attendees.
 Take meeting minutes, ensuring accurate and appropriate recording of key decision
points and actions, and liaise with stakeholders to ensure actions are followed up.
 Work with the project team to identify and agree clear, measurable SMART goals, timelines
and KPIs for the projects you are managing.
 Monitor project risks and ensure that appropriate action is taken to mitigate project
risks.
 Monitor project timelines to ensure that projects are implemented on time.
 Drafting of project reports and business cases with assistance from the Service
Manager.
General Manager




London North West University Healthcare NHS Trust (LNWH) cares for the people of Brent, Ealing, Harrow, Hillingdon and beyond.

Our team of more than 8,200 clinical and support staff serve a diverse population of almost one million people.

We run major acute services at:
• Northwick Park Hospital: home to one of the busiest emergency departments (A&E) in the country. The hospital provides a full range of services including the country’s top-rated hyper-acute stroke unit and one of only three hyper-acute rehabilitation units in the UK
• St Mark’s Hospital: an internationally renowned specialist centre for bowel disease
• Ealing Hospital: a busy district general hospital providing a range of clinical services, as well as 24/7 emergency department and urgent care centre, and specialist care at Meadow House Hospice
• Central Middlesex Hospital: our planned care site, hosting a range of surgical and outpatient services and collocated with an urgent care centre.

We run community services across LNWUH.

We are a university teaching NHS trust, in recognition of the important role we play in training clinicians of the future and bringing the benefits of research to the public.

To view the main responsibility, please see the attached the Job Description and Person Specification


This advert closes on Tuesday 8 Oct 2024

Please see the Job description and Person Specification in the attachments. These documents contain a full detailed description of the role and what the main responsibilities and duties are along with the criteria required. The tasks you will be required to support are varied and will change depending on the priorities of the Corporate Governance team throughout the year.However, much of your portfolio will be on a cyclical/regular basis linked to due dates for Freedom of Information requests and the Board & Council of Governors meeting schedule. You will have the ability to manage your workload independently within the parameters of deadlines set.

The Corporate Governance Administrative Officer role is an interesting and varied job which will give you an opportunity to work closely with teams across the Trust including our Executive and Non-Executives & Council of Governors. The post holder will work closely with the Foundation & Deputy Foundation Trust Secretary and the Corporate Governance Team to ensure an efficient approach to freedom of information requests and a high level of administrative support is provided.

If you are an experienced administrator, are confident working with stakeholders at all levels and have a flexible and adaptable attitude we would love to welcome you to our team.

This is a whole time equivalent role, but we are open to discussions regarding job shares/flexible working.

This is a summary of the main tasks; full details can be found in the attached job description.
• Be the main point of contact for administration of the Freedom of Information Process
• Provide specialist administrative support to the Corporate Governance Team.
• Support the Foundation & Deputy Foundation Trust Secretary’s in the administration of the Board process.
• Assist the Governor & Membership Officer in the production of governor and membership meetings and events and support the administration of all Governor & Membership activity.
• Receive general queries by phone, email or in person.
• To maintain filing systems and electronic databases.

A successful Foundation Trust, Chesterfield Royal has over 4,500 dedicated colleagues serving a community of over 400,000 people in North Derbyshire. In a workplace in which you can proudly be yourself, we won't just focus on your application- who you are, your talent and the potential you will bring is equally important and we will support you to be the best you can be.

We are a values-led organisation and have embedded our Proud to Care Values: leading with care, openness, integrity, and an inclusive culture, at the heart of everything we do, ensuring we provide patients with the best possible care and making our Trust a great place for our people to work. Our ambition is to provide consistently exceptional care for our patients and to achieve an “Outstanding” rating with the CQC and we developed our Royal Academy of Improvement to ensure everyone can find the help and support they need to drive improvements.

We are firmly rooted in the founding principles of the NHS, and we have built on this through our "Leading the Chesterfield Way" framework. We know people have a life and responsibilities outside of work and offer flexibility and a raft of support to care for your physical and mental well-being.

Please see the Job description and Person Specification in the attachments.

These documents contain a full detailed description of the role and what the main responsibilities and duties are along with the criteria required.

The tasks you will be required to support are varied and will change depending on the priorities of the Corporate Governance team throughout the year. However, much of your portfolio will be on a cyclical/regular basis linked to due dates for Freedom of Information requests and the Board & Council of Governors meeting schedule. You will have the ability to manage your workload independently within the parameters of deadlines set.


This advert closes on Wednesday 2 Oct 2024

Proud member of the Disability Confident employer scheme

Perth Radiological Clinic | Administration/Support/Service


Closing date: 22/09/



Medical Receptionist 2IC & Clerical Supervisor
At PRC, we value diversity and are committed to attracting a wide range of talent. To support this, we are expanding our recruitment efforts to include external expressions of interest for Medical Receptionist 2IC and Clerical Supervisor opportunities across several PRC clinic locations.
What is the opportunity?
As a Medical Receptionist 2IC you will provide support to the Clerical Supervisor through effective delivery of administrative services to the clinic, be the go to person for clerical team members regarding day-to-day operations queries, act as a point of contact for the clinic and assist with training of new clerical team members.
As a Clerical Supervisor , you will liaise with key internal stakeholders to optimize both team and clinic resources ensuring the clinic operates with maximum efficiency.

... Click here to view more detail / apply for Medical Receptionist 2IC & Clerical Supervisor

Please view the Job description and person specification for more information as you will need to have the essential criteria to be shortlisted

A Vacancy at Chesterfield Royal Hospital NHS Foundation Trust.


As one of the largest employers in Chesterfield and North Derbyshire, Chesterfield Royal Hospital NHS Foundation Trust strives to be a trailblazer in recruiting Apprentices and to ‘grow our own’ workforce of the future.

You will provide a high quality administrative service to the integrated safeguarding team, including a wide variety of interesting admin tasks to support your mandatory and chosen modules to fulfil the qualification.

With this in mind an exciting opportunity has arisen within the Integrated safeguarding team for a 2 year contract to provide a comprehensive administrative role supporting a range of specialist practitioners who work with some of our most vulnerable patients across adults and childrens services. We are looking for a diverse individual who is looking to gain a range of experience that will help you in a future career, hopefully within the NHS . Alongside this you will be working towards NVQ level 3 in Business Admin via a college provider. This role is only available to those who are 18 and over due to the type of care the team deliver.









Provide point of contact for the safeguarding team ensuring that a professional service is provided in all dealings with staff, service users, stakeholders and the public.

Dealing with both telephone and face-to-face requests in a confident and professional manner.

Maintain stock of stationary and ensure the office is fully equipped.

To provide administrative support for the integrated Safeguarding Team, including setting dates, booking rooms, the organisation of meetings, filing and gathering information.

To locate hospital records for the Safeguarding team

To utilise Social Media to promote the integrated safeguarding team

To manage correspondence/e-mails and enquiries in relation to adult and children safeguarding

Preparing of a timetable for visitors to the team utilising team diaries

Typing and formatting documents, spread sheets, databases and presentations, using appropriate MS Office functions and to tight deadlines.

Maintain effective pending, planning and filing systems (electronic and/or paper) with a view to support progress to a paper light environment.

Regular use of Medway, EDIS and other Trust IT systems.

The post involves receiving and handling information which is confidential and therefore the post holder must maintain strict confidentiality at all times

Our vision is to be a first-class provider of sustainable healthcare services, delivering the best possible care for our patients; and being a great place to work for our people. Our Proud to CARE philosophy supports this vision - and we all play a part in achieving it, by living up to the values we promise to our patients and each other. As members of staff be guided by our Proud to CARE values:
• COMPASSION– treating everyone with kindness – welcoming diversity and inclusion, considering individual needs; and challenging inappropriate behaviours outside of our values
• AMBITION– Aspiring to be the best – reaching high standards, providing exceptional care and services; and achieving measurable improvements in people’s health and wellbeing
• RESPECT– Valuing and appreciating everyone – listening, learning and acting on their experiences, being open and honest; and recognising that working with others brings benefits
• ENCOURAGEMENT–Opportunities for all – supporting education and development, helping people to bring their improvement ideas to life and speak-up; and getting everyone involved in our future





Please view the Job description and person specification for more information as you will need to have the essential criteria to be shortlisted


This advert closes on Wednesday 25 Sep 2024

Proud member of the Disability Confident employer scheme