Total 6 administrative clerical job vacancies in brighton bn1 1ad

To provide administrative support to Research Nurses, Clinicians and Trial Monitors external to our site. Preparing and maintaining trial files and documents, for internal use and external review. Maintaining internal databases with patient details and trial information. Organising and supporting Trial Monitors visits to site. Providing reception cover in times of receptionist absence. Filing, photocopying and basic admin duties. Collating & inputting clinical trials data into trials databases, ensuring accuracy and attention to detail as set out in Job Description and delegated by Research Admin & Data Lead. See Job Description for full list of main responsibilities.

Key Working Relationships The post holders key relationships will be with: Internal: Director of Midwifery, Head of Midwifery, Maternity Matrons, Practice Development and Labour Ward Coordinators, all maternity Staff, Human Resources and Workforce Services. External: Local Maternity System, Nursing and Midwifery council. Main Duties and Responsibilities Communication Provide, receive, and deal with confidential information daily. Minute-taking of meetings when required Responding to stakeholders and professionals across the wider health community Liaise with other NHS organisations and external agencies (including voluntary organisations) To maintain close links, communication, and liaison between practice development and learning & development. Support and monitor ongoing departmental recruitment and training projects as required by tracking progress and developments in order to support senior staff and handle queries appropriately. Handle incoming correspondence, written, email or telephone, relating to the departmental training and recruitment service and deal with any relevant queries that occur, resolving problems using own initiative Service Delivery and Improvement Book venues for meetings or education sessions, keeping accurate details of associated costs. Manage diaries and arrange meetings and appointments using appropriate electronic systems. Engage in collaborate problem solving with co-workers and staff and other outside agencies. Data Entry Generating training compliance stats and reporting to senior teams Operates office equipment including photocopying and printing Type documents such as reports and letters as requested.. Maintains records, both electronically and by filing of paper records. Follows office procedures and practices in allocated tasks, which may include using medical records systems, appointment scheduling and the use of medical terminology. Uses appropriate computer-based systems to enter staff information, schedule appointments, and maintain databases. Monitors and maintains appropriate levels of stationery and order as and when necessary, informing managers of any potential problems in good time. Maintains health and safety in the department and report all incidents and accidents to the Administration Manager as soon as possible, in accordance with departmental and trust policy. Records any change of name from marriage. Completes all paperwork/ amendments emails, staff badges for example. Composes all orientation packages and programmes for new starters. This includes new starter forms, ID badges, and start dates. Point of contact for any issues associated with new starters. Completes and returns all amendment forms for staff within maternity services following management agreement. Obtains approvals and completes associated paperwork, filing within staff records. Maintains records for education department, including training days, qualifications, and attendance records. People Management and Development Manage work without supervision, seeking advice where necessary, and act independently within appropriate guidelines. Use own judgement to prioritise tasks according to the needs of the service. Supervise the work of junior staff members, temporary and voluntary workers as required. Acts as a point of contact for any staff issues with contracts, start dates, and paperwork. Keep a record of appraisals for maternity services. Notifying line managers of monthly appraisals due. Receiving confirmation once appraisals are completed to inform performance management update the system and file within the notes. Work in a collaborative and supportive way with internal and external stakeholders to ensure the best possible experience is delivered for our staff and provide support to other teams at times of peak demand. Check for on-time completion of recruitment and selection activities following up outstanding activities and completion of paperwork keeping managers informed at all times. Manage the organisational and administrative arrangements for induction and training programme in a timely fashion To use IRIS in a administrative capacity to ensure the booking and completion of all Trust education To update Statutory and Mandatory training spreadsheets on a regular basis to ensure all members of staff are up to date and to prompt staff members to complete training when necessary. Patient Care Delivery Respond to telephone enquiries and emails coming into the practice development team, using personal judgment to action, problem solve and escalate as required appropriately. Learning and Development Attend mandatory training updates as required. Undertake training as necessary in line with the development of the post and as agreed with the line manager as part of the personal development process. Achieve and demonstrate agreed standards of personal and professional development within agreed timescales. Identify own learning needs and jointly plan training requirements with your line manager Participate in the Trusts appraisal process to discuss how your role will help deliver the best possible care to our patients and help to deliver any changes in service. This job description is an outline of the role and responsibilities. From time to time due to the needs of the service, we may ask you to flexibly undertake other duties that are consistent with your role and banding, including project work, internal job rotation and absence cover. The job description and person specification may be reviewed on an ongoing basis in accordance with the changing needs of the department and the organisation.

Communication Maintain good communication with the Physiotherapy team and all other staff in the work environment. Answer all enquiries on the telephone comprehensively, being aware of who to consult according to the needs of the caller. Deal with general enquiries in a professional, appropriate and sensitive manner, as efficiently as possible, either in person, over the telephone or via email from staff, patients, and the general public, and deciding when to escalate as appropriate. Attend regular team meetings and take minutes at meetings. Communicate information in an easy-to-understand format to patients, carers, and others in a tactful and sensitive manner, persuading and influencing where necessary. Communicate effectively with patients especially those who have significant barriers to understanding such as visual and hearing impairment or language barriers Communicate with the team in a timely and effective manner and ensure that duties are conducted as requested. Communicate patient information across professions and to external bodies in a secure manner, ensuring confidentiality is always respected. Post correspondence to other healthcare professionals as necessary. Liaise with other hospital departments, patients, parents, and GP surgeries in a friendly, professional, and courteous manner. Service Delivery and Improvement To be aware of and follow trust policies. Provide comments and feedback on proposals for change of policies and procedures. Assist in maintaining and updating departmental procedures. To highlight concerns regarding the service, to the appropriate person, offering suggestions where possible. People Management and Development Work as part of the team to provide a high-quality service. Train, Instruct and support new team members about the administration within the department. Participate in training programmes and attend staff meetings. Patient Care Delivery Deal with general enquiries in person, either face-to-face, over the telephone or via email from staff, patients, and the general public. Organise interpreting services when necessary. Undertake any duties that may be deemed necessary to support the physiotherapy service.

Your new company
A fantastic opportunity is available working for a new and exciting opportunity to join the team of a fantastic technology business specialising in medical support as an Administrative Assistant. The organisation is an independent provider of healthcare services in partnership with the NHS and is a fast-growing, recession-proof business with opportunities for career progression. This role is a hybrid role working 50% in the office and 50% from home.




Your new role

You will be the main point of contact for queries ranging from GPs, Clinicians and Nurses dealing with patient correspondence to a high standard. You will update patient records and details via their technology system, use phone, email or other in-house systems to communicate with customers, ensuring all inboxes are managed. You will attend staff meetings to share your ideas about best practice and liaise with a wide range of staff internally and deal with administrative duties.
What you'll need to succeed

You will have excellent customer service skills and the ability to communicate in a sensitive and empathetic manner via email and phone, experience of using CRM systems is desirable or managing electronic patient records. You will be located close to Fishersgate.


What you'll get in return

In return you will be offered a competitive salary of £25,000 with hybrid working 50% in the office and 50% from home, free parking on site and other benefits. Your working schedule Monday to Friday 9-5pm (37.5 hours per week)


What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

7960 Grand River RdSuite 210, Brighton, Michigan, 48114-7336, United States of America

We encourage fun, on and off the clock.

Be the "face" of one of our outpatient or hospital facilities-and use your administrative skills to impact the lives of our patients and their families. In this support role you will ensure the timely and accurate completion of change requisitions, treatment logs, patient charts, invoices and purchase orders. You also will assist patients with transportation arrangements and physician appointments.

Dialysis is serious business. That is why we encourage fun. If you love patient-centered health care with real relationships inside a company that encourages fun on and off the clock, then DaVita is the place for you.

We offer career options to fit your lifestyle.

Here is what you can expect when you join our Village as an Administrative Assistant:
• A community first, company second culture based on Core Values that really matter.
• Clinical outcomes consistently ranked above the national average.
• Award-winning education and training across multiple career paths to help you reach your potential.
• Performance-based rewards based on stellar individual and team contributions.
• A comprehensive benefits package designed to enhance your health, your financial well-being and your future.
• Dedication, above all, to caring for patients suffering from chronic kidney failure across the nation.

We seek a personable individual with excellent computer and clerical skills (Microsoft Office). You must type 60 WPM and have a high school diploma or GED. Medical secretary or secretarial certification is preferred-as is at least 1 year in a related administrative position in a medical setting.

Join us as we pursue our vision "To Build the Greatest Healthcare Community the World has Ever Seen."

What We’ll Provide:

More than just pay, our DaVita Rewards package connects teammates to what matters most. Teammates are eligible to begin receiving benefits on the first day of the month following or coinciding with one month of continuous employment. Below are some of our benefit offerings.

• Comprehensive benefits: Medical, dental, vision, 401(k) match, paid time off, PTO cash out
• Support for you and your family: Family resources, EAP counseling sessions, access Headspace®, backup child and elder care, maternity/paternity leave and more

• Professional development programs: DaVita offers a variety of programs to help strong performers grow within their career and also offers on-demand virtual leadership and development courses through DaVita’s online training platform StarLearning.

Salary/ Wage Range

Compensation for the role will depend on a number of factors, including a candidate’s qualifications, skills, competencies and experience and may fall outside of the range shown. DaVita offers a competitive total rewards package, which includes a 401k match, healthcare coverage and a broad range of other benefits. Learn more at https://careers.davita.com/benefits  

B Grade Administrative Assistant
NJC Scale 4a - £25,119 to £25,545 (pro-rata)
Actual Salary £19,997 to 20,336
34 hours a week term-time only
Permanent
Start - January 2024 or sooner
This is an exciting opportunity to be part of a busy, lively Administrative & Student Services team. You will provide administrative, reception, reprographic and hospitality services for the school.

Ideally, you will be First Aid trained, but training will be provided.

Working hours' term time only 08.30 am to 15.00 pm on a Monday and 08.30am to 16.00pm Tuesday to Friday.

Closing date for applications: Midday Monday 4 December 2023

Shortlisted applicants will be invited to attend an interview in the week commencing 11 December 2023

Please email to request an application form.


Please note that this post is exempt from the Rehabilitation of Offenders Act 1974, and is subject to a Disclosure & Barring Service (DBS) Check.

Longhill High School is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.

All candidates must complete our standard application form in order to be considered. CVs are not accepted in the interests of safeguarding.

Brighton & Hove City Council – Taking Action for Equality.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk