The Supervisory AO is the focal point to resolve the administrative needs of the MHSL such as space, supplies, personnel adjustments, workload adjustments, and temporary coverage, expansion of clinical program justifications, data collection, data analysis, etc. Administration will focus on this position for management information, reports, dissemination of information, and the direction of the MHSL's established short term and long-term strategic goals and mission.

MAJOR DUTIES ADMINISTRATIVE OVERSIGHT/OFFICE ADMINSTRATION - 65 PERCENT

The Supervisory AO performs administrative tasks at an independent level that is supportive and contributes to the overall functioning of the MHSL. The Supervisory AO is able to coordinate the large variety of administrative tasks expected of the MHSL direct care providers, support staff, supervisors, program directors and service line chief. The Supervisory AO engages collaboratively with MHSL and other Medical Center staff daily. The Supervisory AO provides consultation and guidance on matters that improve effectiveness, efficiency and access for Veteran to Mental Health services. These matters include but are not limited to assisting MHSL staff to review and analyze data and prepare reports and presentations. The Supervisory AO utilizes organizational skills and reporting mechanisms to develop effective and reproducible systems to manage items such as Task/Action Items and MHSL inventory. The Supervisory AO works effectively with the Quality Management service and other internal stakeholders to operationalize best practices and remain compliant to accrediting bodies. Through the understanding and utilization of systems redesign the Supervisory AO will be able to identify leading and lagging indicators for performance and satisfaction and communicate them regularly. The Supervisory AO serves as the personnel management expert for the MHSL, performing or overseeing the full range of human resources requirements. S/he makes recommendations relating to various personnel policy issues and advises the MHSL Chief and other Supervisors of personnel management matters and problems for clinical and administrative staff. The incumbent provides ongoing guidance and oversight for day-to[1]day administrative operations of the programs. The Supervisory AO assists MS administration with the Human Resource Management System (HRMS) in areas of personnel recruiting, promotion, training, equal opportunity employment, disciplinary action, performance evaluation, terminations, reassignments, and all other human resources related matters. The Supervisory AO provides advice and assistance to supervisors, program directors and staff concerning federal and agency personnel processes and procedures by interpreting human resources regulatory, policy, and procedural requirements.

BUDGET AND FINANCIAL MANAGEMENT - 25 PERCENT

The Supervisory AO provides budget formulation and/or execution for the MHSL budget; prepares a variety of budget analyses; and maintains budget records. Provides support in budget formulation for all fund control points assigned to the MHSL. Incumbent recommends and advises on budget needs, based upon the analyzing and evaluating historical data, market trends, and medical center priorities, etc. Reviews budget calls and explains schedules and data requirements to MS administration. S/he advises MS administration of the practical and technical aspects of the budget.

SUPERVISION - 10 PERCENT

Provides technical and administrative supervision of the Secretary, Clinic Coordinator, and Supervisory MSA within the service line. Plans work to be accomplished by subordinates, sets and adjusts short and long-term priorities, and prepares schedules for completion of work. Assigns work to subordinates based on priorities, selective consideration of the difficulty and requirements of assignment, and the capabilities of employees. Evaluates work performance of subordinates. Gives advice, counsel, or instruction to employees on both work and administrative matters. Interviews candidates for positions in the unit; recommend appointment, promotion or reassignment to such positions. Identifies development and training. Find ways to improve production or increase the quality of the work directed. Develops performance standards for subordinates

Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level.

Work Schedule: Monday-Friday 8:00am-4:30pm
Telework: AD- HOC.
Virtual: This is not a virtual position.
Position Description/PD#: Administrative Officer/PD031950 and PD031951

Starting at $67,743 Per Year (GS 9-11)

The primary function of this position is to perform administrative support, personal management, budget review and analysis, resource monitoring and data input for all correspondence and communication support for the Pharmacy Service.

Duties include but are not limited to:

• interpreting administrative policies defining administrative requirements.
• Providing advice to the Chief on related issues.
• Administratively supports pharmacy leadership and program coordinators.
• Timekeeping.
• Assisting in the procurement of office supplies.
• Helps with the management of the pharmacy reverse distribution process.
• TMS super-user and Shares drive/SharePoint updating.
• Data mining and analysis needed to support the Pharmacy.
• Service's emerging needs or patient care issues.
• Captures and collate all non-formulary review data.
• Assists with planning, reviewing, or revising policies and procedures that impact Pharmacy Service operations.
• Serves as the administrative resource and clearing point for personnel management activities.
• Drafts functional statements.
• Prepares position/function/organizational charts to ensure that they reflect the evolving program changes. Anticipates vacancies and prepares proposals for request for hiring authority.
• Reviews and analyzes statistical reports and budget requirement to include IPPS review and payment.
• Monitoring and controlling of budget allocations and expenditures.
• Analyzes status of equipment/funds and reviews justification for additional equipment/funds as well as the transfer of funds between control points.
• Responsible for conducting annual equipment inventory and advises leadership on the requirement and procedures for acquisition, repair, and disposal of equipment.
• Ensures equipment requests are adequate, appropriate, and required for service operation.

Work Schedule: Full Time, Monday - Friday 7am - 3:30pm
Telework: Not Available
Virtual: This is not a virtual position.
Position Description/PD#: Administrative Officer/608-02481-0
Relocation/Recruitment Incentives: Not Authorized
Critical Skills Incentive (CSI): Not Approved
Permanent Change of Station (PCS): Not Authorized

Notifications:

• This position is a NAGE Bargaining Unit position.
• May be required to attend conference at other facilities or other VA sites on occasion.
• Current and former Federal employees must submit copies of their most recent SF-50 (Notice of Personnel Action). The SF-50 must identify the position title, series, grade, step, tenure and type of service (Competitive or Excepted). In some cases, more than one SF-50 may be required to show a higher grade previously held.
• This position is in the Competitive Service.
• Time-in-Grade Restriction: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements. The grade may have been in any occupation but must have been held in the Federal service.
• Veterans' preference does not apply for other current permanent Federal agency employees.

Starting at $67,743 Per Year (GS 9)

We are seeking a highly motivated colleague to join the Pre-sessional Lifecycle & Learning Opportunities Team. We are a collegiate and friendly team who are responsible for the administrative support of the University’s pre-sessional courses; Lifelong Learning; Southampton Language Opportunities and English for Academic Purposes. You will need to be a team player, as this is essential to us and the success of all of the programmes we deliver.

We are seeking someone who enjoys a challenge whilst striving for excellent customer service. You will enjoy working in a fast-paced environment. During our peak periods we ensure the smooth student journey from admissions to results for 2,000 international students who choose to complete a pre-sessional course with us.

You will have:

Proven experience of working in an administrative role;
Excellent verbal and written communication skills;
Ability to independently organise your own work whilst supporting the wider team to prioritise conflicting workloads at peak times;
Up to date MS Office Skills, with a high level of Excel knowledge;
Good inter-personal skills with experience of working collaboratively with a range of key stakeholders;
Previous Line Management/Mentoring of an administrative team;
This is a hybrid role, with at least two days spent at our Avenue Campus per week. Applications will be considered for a job share.

In return we offer:

a contributory pension scheme
generous annual leave provision, plus 8 bank holidays and 6 additional holidays (closure days)
subsidised health and fitness facilities on-site; cycle to work scheme
a range of discounts which include restaurants, retail outlets and entertainment
We believe equality, diversity and inclusion are fundamental to making the University of Southampton a welcoming, vibrant and successful organisation. Having a diverse workforce, inclusive of people of all ages and beliefs, from different racial backgrounds, educational and social backgrounds opens up a wealth of possibilities, makes us more creative and accelerates our impact on society. We welcome applicants that value diversity of our community and are willing to play their part in supporting the mission of inclusivity.

If you would like to know more details about the role, please contact Ally McCombe (Team Leader) a.mccombe@soton.ac.uk .

Proud member of the Disability Confident employer scheme

Could you be part of the team helping to deliver world-class clinical trials?

Are you looking to take your first steps into the world of clinical research?

We have a vacancy for an Administrative Assistant to join the Quality and Regulatory Team here at the Southampton Clinical Trials Unit (SCTU).

The SCTU, is based on the Southampton General Hospital site and manages a growing portfolio of multi-centre clinical trials that will directly influence routine clinical practice and benefit patients.

Ensuring that clinical trials meet high regulatory standards and prioritising patient safety is integral to the running of the SCTU. Your role will be in maintaining and developing vital quality and regulatory systems. Tasks will include: liaison with internal and external clinical research teams; tracking, reporting and filing of quality documents, supporting pharmacovigilance tasks; and setting up new systems to complement those already in place.

The successful applicant must have strong English communication skills, with excellent attention to detail including high standards of accuracy. They will be able to demonstrate strong organisational skills with the knowledge and ability to understand and rationalise problems. The right candidate should be able to follow standard procedures and enter information accurately into in-house databases. It would be desirable to have an understanding of Good Clinical Practice (GCP) and clinical trial regulations, although full training will be given to the right candidate.

The Southampton Clinical Trials Unit is a UKCRC registered CTU and is core-funded by the National Institute for Health Research (NIHR) and Cancer Research UK (CRUK). We are located within the state-of-the-art Centre for Cancer Immunology building at Southampton General Hospital.

This full-time position is available on a 24-month fixed term contract in the first instance. Part time hours (minimum 0.8FTE) will be considered, and discussed at interview stage. The SCTU is a hybrid working environment with a minimum of two days in the office (pro-rata) and a flexible approach to working from home, which can be discussed at interview.

For an informal discussion please contact Nikita Belavate, Pharmacovigilance Manager, N.S.Belavate@soton.ac.uk

We are committed to equality, diversity and inclusion and welcome applicants who support our mission of inclusivity.

This role does not qualify for Skilled Worker Visa sponsorship. To explore alternative UK visa options, see gov.uk.

Apply by 11.59 pm GMT on the closing date. For assistance contact Recruitment on +44(0)2380 592750 or recruitment@soton.ac.uk quoting the job number.

Proud member of the Disability Confident employer scheme

At Fawkes & Reece we are recruiting for an Administrative Assistant to join a leading regional contractor based in Portsmouth.

About the role of Administrative Assistant

The role of the administrative assistant will be to provide support to site teams on the framework. Predominantly you will carry out Administrative duties, organising site diaries, organising notices to surrounding areas and providing customer support, reporting into the Senior Project Manager.

Responsibilities for Administrative Assistant

• Declaring notices to residents within surrounding areas
• Answering customer service calls and providing solutions or escalating to relevant person if necessary
• Logging data and information on the server in the correct manner and format
• Providing support to the business and site teams

Requirements for Administrative Assistant

• Organisational skills is key
• Ability to prioritise tasks by importance
• Strong written and verbal skills
• Computer literate

What we offer for Administrative Assistant

• £20,000 - £30,000
• Private medical health care
• 25 days holiday + bank holidays
• Professional development and progression opportunities

If you want to hear more about this Administrative Assistant role please apply with an up-to-date copy of your CV or contact Claire Spiers in our Southampton office on 07749578588.

Job Title: Personal Assistant (Admin and Clerical)
Salary: £12.83 PAYE
Hours: 35 Hours Per Week
Type: Temporary Ongoing
Location: Southampton, SO14
Start Date: ASAP
Work Pattern: Monday - Friday | 09:00am - 17:00pm | Hybrid Working

We are seeking a highly organized and customer-focused PA (Level 2) to provide essential support to Cabinet members and/or Heads of Service within our Business Operations Service Area. This role is critical in ensuring that the council's portfolio and service leads are able to effectively meet their responsibilities.

Key Duties and Responsibilities:

• Coordinate the creation, publication, and clearance of reports, ensuring strict deadlines are met.
• Handle internal and external enquiries, providing high-quality responses on behalf of the Cabinet/Head of Service.
• Manage emails and correspondence, prioritizing urgent requests and supporting decision-making processes.
• Process financial transactions, including orders, invoices, and Members' allowances.
• Provide administrative support, including minute-taking and organizing large-scale events.
• Manage diaries, resolving conflicts, and ensuring effective meeting preparation.
• Establish strong working relationships with senior management and key contacts.
• Maintain and update electronic filing systems, ensuring records are accurate and up-to-date.

Qualifications and Experience:

• Minimum of 5 GCSEs including Maths and English.
• At least 1 year of experience in a PA or administrative role supporting senior leaders.
• Proficiency in MS Office 365, including Outlook, Teams, Excel, Word, and PowerPoint.
• Excellent communication, problem-solving, and interpersonal skills.
• Ability to work autonomously, maintain confidentiality, and manage changing priorities effectively.

If you require any additional information regarding the position, please call David at Service Care Solutions on 01772 208 966 or send an E-Mail to david.jones@servicecare.org.uk

What skills and experience we're looking for

Park View Primary School is a two-form primary school with a nursery. We are looking for an enthusiastic, friendly and efficient Administrative Officer based in school to join our friendly team of hardworking, dedicated staff.

The role will include:

• Front of house - meeting with parents, visitors and answering the telephone
• Responsible for managing the administration of the Breakfast Club
• Managing the daily absentee list
• Responsible for overseeing dinner registers and dinner money, including dinner debt
• Management of Medical Tracer software system and daily First Aid
• Administering medication
• Responsible for school stationary
• General filing and admin tasks

We are looking for a candidate who:

• Works collaboratively as part of a team, with a flexible and positive attitude
• Has excellent organisational skills and can prioritise workload under pressure
• Has previous experience of working within an admin environment
• Has competent IT skills including a secure knowledge of Microsoft 365 / Office. Some knowledge of school IT systems e.g., Arbor and IBC would be an advantage (not essential as training will be given)
• Demonstrates excellent written and verbal communication skills
• Has Maths and English GCSE Grade C or above (or equivalent)
• Enjoys working with children in a busy school environment
• Has first aid training or willing to take on training
• Can work professionally, tactfully and sensitively, maintaining confidentiality at all times and adhering to GDPR and safeguarding regulations.

Training and induction will be provided for the successful applicant. If you feel that you can offer these skills, then we would love to meet you!

What the school offers its staff

Training and induction will be provided for the successful applicant. If you feel that you can offer these skills, then we would love to meet you!

Further details about the role

If you have any questions, please email Hannah Palmer at: h.palmer@parkviewprimary.hants.sch.uk

More information about our school can be found on our website at www.parkviewprimary.hants.sch.uk

Please note we cannot accept CVs without completed official application forms.

Commitment to safeguarding

Park View Primary School and Hampshire County Council are committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment. We will ensure that all our recruitment and selection practices reflect this commitment. All successful candidates will be subject to Disclosure and Barring Service checks along with other relevant employment checks.

MAIN FUNCTIONS
Provides administrative support to a department or individual. Duties may
include: typing, filing, answering phones, scheduling, calendaring, record keeping, coordinating meetings and conferences, obtaining supplies and/or
sorting/distributing mail. May work on special projects to include recording, compiling, retrieving, reporting and analysing information. Must be able to
multi-task and prioritise. Strong communication skills and organisational skills are required. Proficiency with MS Office required. Minimal work direction
needed, highly skilled and knowledgeable to the position. This position would typically include a professional Administrative Assistant. Expert in the
field, possibly professional certification holder.

SKILLS AND QUALIFICATIONS
Excellent verbal and written communication skills, MS Office (Word, Excel and PowerPoint) and email systems, strong administrative coordination abilities, customer service experience SAP knowledge preferable (training provided) Excel
Share point Multi tasking.

Numerate - able to compute figures for upload to various systems Quick learner Adaptable - able to customise where necessary.

Scope of Work
Working with business team to produce Excel spreadsheets / SharePoint Surveys / SAP / internal systems / mail merge / excellent customer service.

SEN and Medical Administrative Support Salary: TSAT Pay Group 2 pro rata to £19,564 - £22,798 for hours and weeks stated (£22,177 - £25,843 FTE) Start date: January 2024Contract: Permanent Hours: 37 hours per week, 40 weeks per year (Term time plus 1 week) Closing date: 21/01/2024Interview: TBC
An exciting opportunity has arisen for a SEN and Medical Administrative Support to join The Portsmouth Academy. We are looking for a well-organised, efficient and enthusiastic individual to provide a comprehensive administration service. The successful candidate will be responsible for creating and updating Medical Health Care Plans together with the preparation and maintenance of first aid services, records and reports. You will also work closely with the SENDCo to provide administration support for key SEN areas within the main school and specialist resource provision. You will have the ability to cope with conflicting demands whilst working to tight deadlines in a methodical manner observing confidentiality at all times. This is an exciting time to join our organisation as we expand our network of schools, building upon our established ethos and values. ‘Pupils are happy at school and proud to be members of its community’ – Ofsted, 2022 The Academy is focused on providing an inclusive education for all children and ensuring that every child has access to the same opportunities. The Portsmouth Academy’s vision and ethos is rooted in developing aspirational and self-reflective learners who are able to think for themselves and be valuable members of their community. We offer a broad and balanced curriculum in both KS3 and 4, placing significant importance on cultural capital alongside academic achievement. Your new role: For a full list of responsibilities please see the attached job description Excellent administrative and organisational skills with the ability to manage multiple priorities Well-developed interpersonal skills to be able to relate to a wide range of people including pupils, staff, parents and external professionals An understanding of the developmental, emotional, social and educational issues of children and young people High standards and attention to detail Excellent IT skills, including Microsoft 365 GCSE Maths and English at grade C/4 or equivalent qualification
The Thinking Schools Academy Trust The Thinking Schools Academy Trust is a family of schools consisting of both primary and secondary schools across Kent, Hampshire and Plymouth. We believe that every young person in our community deserves to have the best opportunities at life regardless of their individual circumstances. Education is the key to transforming life chances and we support and develop every member of our community to: Think about their Thinking Be their Best self Shape their Success In this way we transform life chances
What our Trust will offer you: With an outstanding Leadership and Management team, we are focused on providing our staff with bespoke CPD tailored to the stage they are at in their career. We place a strong emphasis on “Wellbeing for Staff” here at The Portsmouth Academy and were proud to previously receive the Wellbeing award at the Teach Portsmouth Awards. Vast support network from senior leaders and colleagues within the school and our Trust including excellent CPD opportunities and career pathways Generous holiday allowance of 27 days increasing to 31 days after 5 years service An excellent Local Government Pension Scheme As a Trust we aim to foster a culture of appreciation with our fantastic Colleague recognition scheme Health and Wellbeing benefits including access to Thinking You - A 24/7 employee assistance programme for legal, financial, emergency health or lifestyle support Support staff have access to ‘Discount for Teachers’ with a huge range of money saving deals and vouchers A ‘Refer a Friend’ incentive scheme Free parking in our staff car park
Next steps: If you are interested in working in our school, benefitting from a supportive network of teachers across our large academy and our Trust and you are keen to progress your career, then please apply today! Early applications are encouraged and we reserve the right to close the vacancy if a suitable candidate is found. To arrange an informal conversation, please contact Nicky Brown Nicky.Brown @ tpa.tsat.ukWe are committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment. This post is subject to an enhanced DBS check. As per KCSIE we will also undertake online searches for all shortlisted candidates, if you have any questions regarding this process please email recruitment @ tsatrust.org.uk

Senior Administrative Officer – Student Administration and Academic Affairs – Faculty of Medicine

Full-time, Permanent – based at Southampton General Hospital

This post presents an exciting opportunity for a highly motivated senior administrator to join our busy Exams and Assessment Team in the Faculty of Medicine. You will work as part of a successful team within the Faculty, academic colleagues and colleagues across Student Administration and Academic Affairs to ensure effective and professional support for all aspects of the Faculty’s Exams and Assessment activities.

Major elements of the post will be to ensure the setting up and smooth running of all assessments including e-Assignment, practical exams including OSCEs and other assessment types, releasing marks, updating University systems, servicing committees, management of the external examiner process in liaison with other teams as well as updating annual assessment policies.

You will be an excellent team player with a proven ability to work proactively and with excellent attention to detail. You will be well organised and adaptable, taking a proactive approach in reviewing processes and practices. Excellent communication, organisation and inter-personal skills are required as is a commitment to providing excellent customer service.

If you would like to arrange an informal discussion about the role, please contact Susanne Sellwood-Beinhoff, Student Administration Team Leader, S.Beinhoff@soton.ac.uk.

We are committed to equality, diversity and inclusion and welcome applicants who supports our mission of inclusivity.

Apply by midnight on the closing date. For assistance contact Recruitment on +44(0)2380 592750 or recruitment@soton.ac.uk quoting the job number.

Proud member of the Disability Confident employer scheme